City Council

City of Cumming Work Session Agenda March 2, 2021 I. Meeting Called to Order-Troy Brumbalow, Mayor. II. Invocation III. Pledge to Flag IV. Consider Agenda for Adoption V. Consider for adoption the following meeting minutes: A. Regular Meeting of February 16, 2021 B. Executive Session Meeting of February 16, 2021 VI. Acknowledgements, Proclamations, Resolutions, etc. A. Tree City Award B. Colorectal Cancer Awareness Month VII. Old Business A. Planning and Zoning 1. Rezoning Application #2020402- Ashton Atlanta 2. Annexation Request #2019263- 14905 Hopewell Group, LLC VIII. New Business A. Administration 1. General Liability, Property and Causality Insurance Renewal- Gail Petree B. City Center 1. Report of RFP Results- Decorative Water Tank IX. Announcements X. Executive Session (If Needed) XI. Adjourn.  CITY OF CUMMING COUNCIL MINUTES WORK SESSION MARCH 2, 2021 I. There was a Work Session meeting of the Mayor and Council of the City of Cumming on Tuesday, March 2, 2021, at 6:00 P.M., at City Hall in Cumming, Georgia. The Mayor and all Council Members were properly notified as required by law and all were present. Mayor Troy Brumbalow presided over the meeting and called the meeting to order. II. Invocation: Mayor Brumbalow asked Mr. Phil Higgins to deliver the invocation. III. Pledge to the Flag. Mayor Brumbalow led everyone in the Pledge to the American Flag. IV. Consider Agenda for Adoption- A motion was made by Jason Evans and seconded by Chad Crane to adopt the agenda as presented. The motion carried unanimously. V. Consider for adoption the following meeting minutes: A. Regular Council Meeting of February 16, 2021: A motion was made by Jason Evans and seconded by Joey Cochran to approve the minutes of the Regular Council Meeting of February 16, 2021 as presented. The motion carried unanimously. B. Executive Session Meeting of February 16, 2021: A motion was made by Jason Evans and seconded by Joey Cochran to approve the minutes of the Executive Session Meeting of February 16, 2021. The motion carried unanimously. VI. Acknowledgements, Proclamations, Resolutions, etc.- 1. Tree City Award: Mayor Brumbalow announced that the City of Cumming was awarded the Tree City Award at the annual Arbor Day event. 2. Colorectal Cancer Awareness Month: Mayor Brumbalow read aloud and presented a proclamation proclaiming March 2021 as Colorectal Cancer Awareness Month in the City of Cumming, Georgia. VII. Old Business- A. Planning and Zoning: 1. Rezoning Application #2020402- Ashton Atlanta: This item was requested to be postponed by the applicant. 2. Annexation Request #2019263- 14905 Hopewell Group, LLC. This item was requested to be postponed by the applicant. VIII. New Business A. 1. General Liability, Property and Causality Insurance Renewal: Ms. Gail Petree of Apex Insurance Services presented the Mayor and City Council a summary of quotes received for the renewal of the City’s Insurance Policies for the period April 1, 2021 through March 31, 2022. Quotes were received from Travelers, Selective, Liberty Mutual and One Beacon. After going over the pros and cons of each carrier, Travelers was recommended as the best choice. A motion was made by Christopher Light and seconded by Jason Evans to authorize the renewal of the City’s Insurance through Travelers Insurance for a total of $312,946.00. The motion carried unanimously. B. City Center: 1. Report of RFP Results- Decorative Water Tank: City Administrator Phil Higgins explained that an RFP was put out for the construction of a decorative water tank for the Cumming City Center. The results received were: 1. Flex Fab $157,600.00 and 2. Caldwell Tanks $496,000.00. Also, it is a possibility for telecommunication equipment to be located inside the tank and leased back to the telecommunication company to further reduce the cost of the project. It is the recommendation of staff to accept the low proposal from Flex Fab. Any changes to the original design needed for the telecommunication equipment could be handled through a change-order. A motion was made by Chad Crane and seconded by Jason Evans to award the RFP to Flex Fab in the amount of $157,600.00 for the construction of the City Center Decorative Water Tank. The motion carried unanimously. IX. Announcements-none. X. Executive Session: Mayor Brumbalow stated there was a need to have Executive Session to discuss the lease of real property. A motion was made by Jason Evans and seconded by Chad Crane to recess into Executive Session. After a brief Executive Session, a motion was made by Jason Evans and seconded by Chad Crane to reopen the regular meeting. The motion carried 3-0 with Councilmembers Light and Ledbetter absent. XI. Adjournment: A motion was made by Chad Crane and seconded by Jason Evans to adjourn. The motion carried 3-0 with Councilmembers Light and Ledbetter absent. Approved this 16th day of March, 2021. Mayor Councilmember Councilmember Councilmember Councilmember Attest: City Clerk Councilmember