City Commission

2370 CITY COMMISSION — REGULAR MEETING DECEMBER 10 2025 COD REPRO 333-4043 CITY COMMISSION MEETING On Wednesday, December 10, 2025, at 8:30 a.m., the Dayton City Commission met in regular session in the Commission Chambers of City Hall. CALL TO ORDER Mayor Mims called the meeting to order. INVOCATION Commissioner Fairchild led the invocation. A moment of silence was held for Matti Seege and Karen Wick. PLEDGE OF ALLEGIANCE Mayor Mims led the public in the Pledge of Allegiance. ROLL CALL Roll call was taken, and Mayor Mims and Commissioners Joseph, Shaw, Fairchild, and Turner-Sloss were present. The Clerk of Commission, Ms. Regina Blackshear, Office Manager, Ms. Jai’Shawn McClendon, and City Manager, Ms. Shelley Dickstein, were also present. APPROVAL OF MINUTES Commissioner Shaw made a motion to approve the minutes from the December 3, 2025, meeting. Commissioner Fairchild seconded the motion. The previous meeting minutes were unanimously approved. COMMUNICATIONS AND PETITIONS There were none. PRESENTATION AND SPECIAL AWARDS There was one Award Ceremony for the nine recipients of the Joseph T. Cline Awards. Dayton Foundation Donor Relations Officer Kate Spencer and Meredith Cline presented the awards. The Awardees are Shannon Busch, Paul Fleischman, Carolyn Glover, Steve Junker, Amber King, Wendy Mitchell, Vanessa Moon, Aaron Thomas, and Bryan Urban. Mayor Mims thanked the staff for their work and those who made this event happen. Commissioner Turner-Sloss congratulated the awardees and thanked them for their work. Commissioner Fairchild echoed the comments of Commissioner Turner-Sloss and appreciated the staff for their support. Commissioner Shaw echoed previous comments. Commissioner Joseph echoed previous comments. Mayor Mims thanks the staff once again and appreciates all the day-to-day work that is done. CITY MANAGER’S COMMENTS ON CALENDAR ITEMS Ms. Dickstein highlighted Item D14, a $550,000 strategic partnership with CWDC to promote development and investment. This partnership provides support for development in terms of the reuse of vacant buildings and attracting investment in small businesses. Ms. Dickstein highlighted Item D15, a $250,000 development agreement with the Dayton Miami Valley Entrepreneur Center. This provides support to small businesses, startups, and the administrative management of the Community Benefits Coordinator.  2371 CITY COMMISSION — R&CULAR MEE DING. DECEMBER 10 202> COD REPRO 333-4043 Ms. Dickstein highlighted Emergency Ordinance No. 32172-25, amending the city’s appropriations for the year 2025 and declaring an emergency. The importance of it being declared an emergency allows the most up to date information to be used for the budget. Emergency Ordinance No. 32171-25 The Management and Budget Director, Abbie Patel-Jones, is then called to present. The final revised appropriation shows a net increase of $2.3 million, or 0.2%, compared to the second revision. The general fund decreased by $78,000 due to savings from staffing vacancies, which were redirected to support increased personnel costs in police and fire departments. Additional funds were used for fleet maintenance, electricity, and strategic transfers, including $520,000 for capital equipment. Special revenue funds increased due to higher hotel/motel tax revenues, a $200,000 shift to support the community paramedicine program, and a $1.5 million transfer for street maintenance equipment. Overall, these adjustments reflect strong budget management and targeted investments in public safety and infrastructure. Commissioner Turner-Sloss asked how do all these different development partners of the city line up with their goals and requests a presentation on their results. She further asked how these partners work with the HRC and if there is a report from Phoenix Next. The final question she asked is there is a structural report on the Wright Brothers hangar. City Manager, Shelley Dickstein, responds that HRC helps with minority business certification and government funding, but does not provide day to day business assistance. A purchase order on the agenda today will provide the Wright Brothers’ structural report. Commissioner Fairchild asked Ms. Patel Jones whether the city is now primarily funding the Premier contract. He then recognizes John Rike and his team for their work on the cybersecurity program. Ms. Patel-Jones responded that the city is still receiving $25,000 dollars from Premier, for the Hospital’s development and is additionally funded by two PLES. CITIZENS’ COMMENTS ON CALENDAR ITEMS There were two citizens registered to speak. 1. Ms. Lynn Lamance, 1061 Bertram Avenue — Spoke about Phoenix police presence and engagement in Fairview. 2. Ms. Ebony Hastings, 1238 Wabash Avenue — Spoke about the increased police budget. She called for a holistic approach focused on community investment and support for children. REPORTS A. Purchase Orders, Agreements, and Contracts: (All contracts are valid until delivery is complete or through December 31* of the current year). 1. Purchase Orders: AVIATION Al. Charles Painter dba Xpert Roofing LLC (roofing maintenance, repairs, and related items) $100,000.00 HUMAN RESOURCES B1. Comptech Computer Technologies, Inc. (temporary staffing services as needed through 12/31/28) $195,000.00 2372 CITY COMMISSION REGULAR MEETING DECEMBER 10 2025 COD REPRO 333-4043 INFORMATION TECHNOLOGY C1. Cincinnati Copiers, Inc. dba Prosource (maintenance and support for copying services as needed through 12/31/26) $94,678.80 C2. Mythics LLC (Oracle Cloud Infrastructure (OCI) subscription renewal through 12/31/26) $120,000.00 PLANNING, NEIGHBORHOODS & DEVELOPMENT D1. Atlas Technical Consultant LLC (emergency structural engineering assessment) $175,000.00 D2. Door and Window Guard Systems, Inc. (door and window panels as needed through 12/31/28) $202,604.00 PUBLIC WORKS E1. IPS Group, Inc. (monthly fees for approximately five hundred (500) credit card capable single space parking meters as needed through 12/31/29) $220,000.00 E2. Best Equipment Company, Inc. (Labrie and Leach parts and repair services as needed through 12/31/29) $550,000.00 E3. CNG Services LLC (compressed natural gas as needed through 12/31/29) $800,000.00 E4. Calamp Wireless Networks Corporation (fleet telematics solutions for City vehicles) $80,000.00 E5. Ohio Machinery Co. Ohio CAT (Caterpillar brand parts and repair services as needed through 12/31/29) $500,000.00 E6. Rush Truck Centers of Ohio, Inc. (International branded parts and repair services as needed through 12/31/29) $240,000.00 E7. Pickrel Brothers, Inc. P0260261 (plumbing and related supplies as needed through 12/31/26) $70,000.00 E8. FYDA Freightliner Columbus, Inc. (four 2026 Freightliner single axle deicing dump trucks) $1,075,916.32 WATER F1. Univar Solutions USA, Inc. (hydrofluosilicic acid as needed through 12/31/26) $200,000.00 F2. Badger Meter, Inc. (new touch read water meters as needed through 12/31/29) $3,032,000.00 F3. Ferguson Waterworks (plumbing and related supplies as needed through 12/31/26) $130,000.00 F4. Pickrel Brothers P0260301 (plumbing and related supplies as needed through 12/31/26) $70,000.00 F5. Wayne Overhead Door Sales of Dayton, Inc. (overhead door repair services as needed through 12/31/26) $70,000.00 -Department of Finance, Human Resources, Information Technology, Planning, Neighborhoods & Development, Public Works, and Water. Total: $7,925,199.12 Service Agreements: 2. App Architecture — Contract Modification — change order | for the facility assessment, professional design, and construction administration service for renovations of fire stations — Department of Fire/Fire Support Services & Resource Management. $158,325.00 (Thru 12/31/28)  2373 CITY COMMISSION REGULAR MEETING becemBer 10 2025 COD REPRO 333-4043 CBD Advisors, LLC — Service Agreement — to monitor legislative activities and keep the City informed of developing issues and/or funding opportunities — Department of Management and Budget. $228,000.00 (Thru 12/31/27) Dayton Area Chamber of Commerce Education and Public Improvement Foundation — Contract Modification — to allow for an efficient conduit for upcoming media placements, payments, and a unified marketing strategy — Department of Aviation/Airport Administration & Finance. $300,000.00 (Thru 12/31/25) Dayton Area Chamber of Commerce Education and Public Improvement Foundation — Service Agreement — to manage a Minimum Revenue Guarantee (MRG) Agreement with JobsOhio under its Commercial Air Service Restoration Program — City Manager’s Office. $160,000.00 (Thru 12/31/28) Federal Aviation Administration — FAA — Lease Agreement — for the storage of tools, spare parts, and as a workshop — Department of Aviation/Airport Administration & Finance. $6,964.80 (Thru 9/30/30) Meeder Public Funds, Inc. — Service Agreement — first amendment and renewal for investment advisory services — Department of Finance/Tax & Accounting Administration. $90,000.00 (Thru 12/31/26) Raftelis Financial Consultants, Inc. — Contract Modification — for as-needed professional financial consulting services - First Amendment — Department of Water/Water Engineering. $250,000.00 (Thru 12/31/27) Smith Garson Inc. — Service Agreement — will serve as the City’s liaison with the Federal administration and the United States Congress — Department of Management & Budget. $344,000.00 (Thru 12/31/27) 10. Werts Consulting, LLC — Service Agreement — professional support services for the Dayton Mediation Center — Department of Planning, Neighborhoods & Development/Mediation Center. $247,296.48 (Thru 12/31/29) B. Award of Contract: De Michael Baker International Inc. — Award of Contract — to perform the pavement management collection and evaluation for all City of Dayton streets — Public Works/Civil Engineering. $823,927.26 (Thru 12/31/27) 2374 CITY COMMISSION — REGULAR MEETING DECEMBER 10 2025 COD REPRO 333-4043 12. Synagro Central , LLC — Award of Contract — to manage the Biosolids Land Application and Disposal program — Department of Water/Water Reclamation. $6,305,000.00 (Thru 12/31/28) C. Revenue to the City: 13. Premier Health Partners — Service Agreement — Community Policing Agreement — Premier Health Partners/City Wide Phoenix Next Project — Department of Police/Operations Support Division. $254,000.00 (Thru 12/31/26) D. Development Agreement: 14. CityWide Development Corp (CWDC) — Development Agreement — through strategic partnerships with the private sector and community-based organizations, CWDC will promote development and investment — Department of Planning, Neighborhoods & Development. $550,000.00 (Thru 12/31/26) 15. Dayton/Miami Valley Entrepreneurs Center, Inc. dba The Entrepreneurs Center (TEC) — Development Agreement — TEC will provide support and virtual incubation services to TEC tenants, Dayton-based small businesses, startups, and entrepreneurs. $250,000.00 (Thru 12/31/26) E. Other: 16. Cargill, Inc. Primient Dayton Tank Wash, Inc. — Other — Hydrogen Sulfide Control Study and Reimbursement Agreement Sixth Amendment — Department of Water/Water Reclamation. $687,322.80 (Thru 1/1/29) APPROVAL OF CITY MANAGER’S REPORTS Commissioner Joseph made the motion to approve the City Manager’s Reports. Commissioner Shaw seconded the motion. The City Manager’s Reports were unanimously approved. LEGISLATION Emergency Ordinance — First Reading No. 32172-25- Amending the City’s Appropriations for the Year 2025 and Declaring an Emergency. Commissioner Fairchild made a motion to approve the Emergency Ordinance. Commissioner Shaw seconded the motion. A roll call vote was taken, resulting in a 5-0 vote. Voting in the affirmative were Mayor Mims, Commissioners Joseph, Shaw, Fairchild, and Turner-Sloss. The Emergency Ordinance was adopted.  2375 CITY COMMISSION _recutar MEETING pecemper 10 2025 COD REPRO 333-4043 Resolutions — Second Reading No. 6907-25- Resolution to Adopt a Cybersecurity Program that Safeguards the City of Dayton’s Data, Information Technology, and Information Technology Resources to Ensure Availability, Confidentiality, and Integrity in Accordance with Ohio Revised Code Section 9.64. A roll call vote was taken resulting in a 5-0 vote. Voting in the affirmative were Mayor Mims, Commissioners Joseph, Shaw, Fairchild, and Turner-Sloss. The Resolution was adopted. No. 6908-25- Concurring with the Adoption of the Madden Hills Neighborhood Plan. A roll call vote was taken resulting in a 5-0 vote. Voting in the affirmative were Mayor Mims, Commissioners Joseph, Shaw, Fairchild, and Turner-Sloss. The Resolution was adopted. WELCOME DAYTON BOARD APPOINTMENTS Commissioner Joseph moved to reappoint Myla Cardona-Jones, Kate Conway, R.J. Francisco, Nozipo Glenn, Yunus Ibragim, Kathleen Kersh, David Larson, Jean De Dieu Mukunzi, Jorge Gerarado Remirez Piedra, Claire Preston, Mary Reid, Bryan Stewart, and Pete Williams to the Welcome Dayton Committee for a term ending December 31, 2028. Commissioner Turner-Sloss seconded the motion. The Commission approved the appointment. CITIZENS’ COMMENTS There were three citizens registered to speak. 1. Lynn Lamance, 1061 Bertram Avenue - Spoke about vacant and open structures in Fairview and Five Oaks. 2. Kathleen Galt, 5066 Safeway Drive - Spoke about the commission election and thanked the elected officials for their service as well as the effort for the hospital ballot initiative. 3. Ebony Hastings, 1238 Wabash Avenue — Spoke about the history of violence and highlighted the victims who passed away. COMMENTS BY THE CITY MANAGER City Manager, Ms. Dickstein, commented that the staff had received emails from Ms. Lamance and responded. COMMENTS BY THE CITY COMMISSION Commissioner Turner-Sloss Commissioner Turner- Sloss expresses appreciation for the recipients of the 2025 Joseph T. Klein Award and various community members and staff for their contributions. She requested a report on best practices for securing vacant properties, especially in residential areas, to reduce repetitive boarding costs. Addressed concerns about community violence, noting upcoming efforts like the violence interruption program and technological solutions being explored. Finally, she highlighted the holiday tours second event happening at the Greater Dayton Recreation Center December 12" from 6:00 p.m. to 8:00 p.m. 2376 CITY COMMISSION REGULAR MEETING DECEMBER 10 2025 COD REPRO 333-4043 Commissioner Fairchild Commissioner Fairchild thanked Ms. Galt for her comments and the work she has done in the city. He highlighted the Dayton Public Schools winter clothing drop-off event that ends on December 12th. Stivers School of the Arts will also be holding its “Stivers Celebrates” event on December 12th at 5:30 p.m. at the Masonic Temple. The Nutcracker will also be performed at the Schuster Center on December 12th at 2:30 p.m., with more performances happening across the next 10 days. Commissioner Shaw Commissioner Shaw commented on the Holly Days event that is happening at the Arcade from 3:00 p.m. to 8:00 p.m., spanning December 10" to the 12". 2 Mayor Mims Mayor Mims commented on the ongoing efforts to improve safety in Dayton, including collaboration with Governor DeWine and a drop in violent crime from 2024 to 2025, emphasizing that community feedback remains vital. He echoed Commissioner Fairchild's comment on the upcoming Stivers School for the Arts annual performance. He mentions the Senior Citizens Holiday Luncheon at Sinclair, scheduled for 10:30 AM today, highlighting the season’s spirit of giving and community connection. He concluded the meeting with his signature message: “Love and peace for all and hatred for none.” ADJOURNMENT There being no further business, the meeting was adjourned at 9:34 a.m.