City Commission

City of Delray Beach 100 NW 1st Avenue - Delray Beach, Florida 33444 Phone: (561) 243-7000 - Fax: (561) 243-3774 www.mydelraybeach.com Regular Commission Meeting Regular Meeting at 6:00 PM Tuesday, July 12, 2016 Public Hearings 7:00 p.m. Commission Chambers Delray Beach City Hall City Commission Mayor Cary Glickstein Vice Mayor Al Jacquet Deputy Vice Mayor Jordana Jarjura Commissioner Mitchell Katz Commissioner Shelly Petrolia  RULES FOR PUBLIC PARTICIPATION PUBLIC COMMENT: City Commission meetings are business meetings and the right to limit discussion rests with the Commission. Generally, remarks by an individual will be limited to three minutes or less. The Mayor, presiding officer or a consensus of the City Commission has discretion to adjust the amount of time allocated. Public comment shall be allowed as follows: A. Comments and Inquiries on Non-Agenda and Agenda Items (excluding public hearing or quasi-judicial hearing items) from the Public: Any citizen is entitled to be heard concerning any matter within the scope of jurisdiction of the Commission under this section. The Commission may withhold comment or direct the City Manager to take action on requests or comments. B. Public Hearings/Quasi-Judicial Hearings: Any citizen is entitled to speak on items under these sections at the time these items are heard by the Commission. C. All persons desiring to do a presentation on agenda or non-agenda items that are on a portable flash drive device or a CD/DVD, must provide their media to the City Clerk no later than 12:00 p.m. one day prior to the meeting where they wish to present. SIGN IN SHEET: Prior to the start of the Commission Meeting, individuals wishing to address the Commission should sign in on the sheet located on the right side of the dais. If you are not able to do so prior to the start of the meeting, you may still address the Commission. The primary purpose of the sign-in sheet is to assist staff with record keeping. Therefore, when you come up to the to speak, please complete the sign-in sheet if you have not already done so. ADDRESSING THE COMMISSION: At the appropriate time, please step up to the lectern and state your name and address for the record. All comments must be addressed to the Commission as a body and not to individuals. Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the Commission shall be barred by the presiding officer from speaking further, unless permission to continue or again address the Commission is granted by a majority vote of the Commission members present. APPELLATE PROCEDURES Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. City Commission Regular Commission Meeting July 12, 2016 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. PRESENTATIONS: 3.A. DELRAY BEACH DRUMMING CIRCLE Sponsors: City Clerk Department 4. COMMENTS AND INQUIRIES ON AGENDA AND NON-AGENDA ITEMS FROM THE PUBLIC- IMMEDIATELY FOLLOWING PRESENTATIONS: 5. AGENDA APPROVAL 6. CONSENT AGENDA: City Manager Recommends Approval 6.A. ACCEPTANCE OF A HOLD HARMLESS AGREEMENT AND EASEMENT DEED FOR 606 S.E. 4TH STREET Recommendation: Motion to approve and accept a Hold Harmless Agreement and Easement Deed to install a driveway and related improvements over the public utility easement for the property located at 606 SE 4th Street (Delray Cottages). Sponsors: Environmental Services Department Attachments: 606 SE 4TH STREET Location Map Delray Cottages Hold Harmless and Exhibit A & B Delray Cottages Easement Deed and Exhibit A Delray Cottages Signature Verification from PAPA 6.B. AWARD OF AN AGREEMENT TO OVIVO USA, LLC FOR A NOT-TO-EXCEED AMOUNT OF $43,000.00 FOR THE PURCHASE OF REPLACEMENT SPARE PARTS FOR CLARIFIERS Recommendation: Motion to Approve and award to Ovivo USA, LLC in a not-to-exceed amount of $43,000.00 for the purchase of spare parts and equipment related to water treatment reactor clarifiers for the Water Treatment Plant. Sponsors: Environmental Services Department Attachments: Ovivo Spare Parts Proposal B Ovivo Sole Source Letter 6.C. SPENDING LIMIT INCREASE WITH MULLINGS ENGINEERING SERVICES FOR SOD Recommendation: Motion to Increase the approved amount for purchases of Celebration sod from Mullings Engineering Services in FY16-17 in an amount not to exceed $60,000. City of Delray Beach Page 3 Printed on 7/16/2016 City Commission Regular Commission Meeting July 12, 2016 Sponsors: Parks & Recreation Department Attachments: 2016-053 Notice of Award Old School Mullings 6.D. PRIOR APPROVAL OF FISCAL YEAR 2016 SPENDING GREATER THAN $25,000 WITH ISLAND AIR, L.L.C. Recommendation: Motion to Approve multiple acquisitions of air conditioning equipment and services, from Island Air, L.L.C. in a total not-to-exceed amount of $50,000 for Fiscal Year 2016. Sponsors: Purchasing Department 6.E. FISCAL YEAR 2016 SPENDING LIMIT INCREASE WITH A & ASSOCIATES, INC. IN AN AMOUNT OF $40,000.00 Recommendation: Motion to Approve a $40,000.00 spending limit increase for Fiscal Year 2016 with A & Associates, Inc. for temporary staffing services. Sponsors: Purchasing Department Attachments: BID 2016-025 Award Posting 2016-025 Tab Sheet 2016-025 Specs and Attachments Addendum 1 6.F. SERVICE AUTHORIZATION #12-11 WITH CALVIN, GIORDANO AND ASSOCIATES, INC. IN THE AMOUNT OF $98,622.77 FOR CONSTRUCTION OVERSIGHT FOR THE NW 12TH AVENUE IMPROVEMENTS AND NW 2ND STREET (MLK DRIVE) PHASE II IMPROVEMENTS PROJECT Recommendation: Motion to Approve Service Authorization No. 12-11 to Calvin, Giordano & Associates, Inc. in the amount of $98,622.77 to provide construction oversight for the NW 12th Avenue Improvements and NW 2nd Street (MLK Drive) Phase II Improvements Project. Sponsors: Purchasing Department Attachments: Service Authorization #12-11 to CGA for CA Services Project Location Maps; MLK Dr Phs II and NW 12 Ave.pdf 6.G. PRIOR APPROVAL OF FISCAL YEAR 2016 SPENDING GREATER THAN $25,000.00 WITH SRT SUPPLY INC. Recommendation: Motion to Approve multiple acquisitions of police related equipment from SRT Supply Inc. in a total not-to-exceed amount of $50,000.00 for Fiscal Year 2016. Sponsors: Purchasing Department 6.H. PRIOR APPROVAL OF FISCAL YEAR 2016 SPENDING GREATER THAN $25,000 WITH TACTICAL PRODUCTS GROUP Recommendation: Motion to approve multiple acquisitions of police related equipment from Tactical Products Group in a total not-to-exceed amount of $50,000.00 for Fiscal Year 2016. City of Delray Beach Page 4 Printed on 7/16/2016 City Commission Regular Commission Meeting July 12, 2016 Sponsors: Purchasing Department 6.I. RESCIND AWARD OF A PURCHASE FOR DATA STORAGE UNITS AND SUPPORT MAINTENANCE TO KATEK SOLUTIONS Recommendation: Motion to rescind a purchase order to Katek Solutions for data storage unites and one year of support maintenance in the amount of $32,679.46. Sponsors: Purchasing Department 6J. PROCLAMATIONS: 6.J.1. None REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS: 6.K. REPORT OF APPEALABLE LAND USE ITEMS JUNE 20, 2016 THROUGH JUNE 24, 2016 Recommendation: Motion to Accept the actions and decisions made by the Land Development Boards for the period June 20, 2016 through June 24, 2016. Sponsors: Planning and Zoning Board Attachments: Location Map_201606271015.pdf Dorchester Appealable Report 071216.pdf Depot Square Apartments_201606281642.pdf Rainbow.pdf Wellness Resource Center.pdf Del-Aire Country Club_201606270909.pdf THE 301_201606271014.pdf 6.L. AWARD OF BIDS AND CONTRACTS: 6.L.1. AWARD OF AGREEMENTS TO BOUND TREE MEDICAL, LLC, HENRY SCHEIN, INC., AND MIDWEST MEDICAL SUPPLY CO., L.L.C. FOR MEDICAL SUPPLIES AND MEDICATIONS Recommendation: Motion to Award one year Agreements to Bound Tree Medical, LLC in an amount not-to-exceed $200,00.00, to Henry Schein, Inc. in an amount not to exceed $25,000.00, and to Midwest Medical Supply Co., L.L.C. in an amount not to exceed $11,250.00 for the provision of medical supplies and medications, through City of Boynton Beach Cooperative Bid 044-2210-16/JMA. Sponsors: Purchasing Department City of Delray Beach Page 5 Printed on 7/16/2016 City Commission Regular Commission Meeting July 12, 2016 Attachments: ITB Medical and Medication Supplies Addendum No. 1 - Medical Supplies Bid Approved Agenda Item for Medical Supplies Award Spreadsheet ITB Medical Suppy Listing - Final 2016 7. REGULAR AGENDA: 7.A. ROUTINE BUSINESS: (All Items Under this Subsection to be Approved by one Motion. Any Item Under Routine Business May Be Moved by Commission for Separate Consideration) Sponsors: City Clerk Department 7.A.1. None 7.B. FISCAL YEAR 2017 PROPOSED MILLAGE RATE Recommendation: Motion to Approve staff's recommendation that the City Commission set a total millage of 7.2112 for FY 2017 (6.9611 for operating and 0.2501 for debt service). Sponsors: Finance Department 7.C. PROPOSED MILLAGE LEVY RATE/DOWNTOWN DEVELOPMENT AUTHORITY (DDA) Recommendation: Motion to Approve staff's recommendation that the City Commission approve the DDA millage rate at 1.0000 for FY 2017. Attachments: 2016 - 2017 Marketing Downtown Draft 7.1.16 2016-17 Placemaking Draft as of 7.1.16 2016-2017 Economic Develop Draft as of 7.1.16 DDA FY15-16 Amended Budget as of 05_16 Delray Beach DDA FY16-17 Millage Approval Memo 7.12.16 CC mtg Delray DDA 2016-17 Draft Budget for review Letter 2016 1mil Request- 6.13.2016 7.D. APPROVAL OF RANKING OF FIRMS FOR EMPLOYEE BENEFITS AND AUTHORIZATION TO NEGOTIATE WITH THE TOP RANKED FIRM FOR EACH EMPLOYEE BENEFIT Recommendation: Motion to Approve the ranking for Employee Benefits and authorization to enter into Agreement negotiations with the top ranked firms, United Healthcare Group, Inc., Metropolitan Life Insurance Company, EyeMed Vision Core LLC, Life Insurance Company of North America d/b/a Cigna, OptumHealth, which is wholly-owned subsidiary of United Healthcare Group. Sponsors: Purchasing Department City of Delray Beach Page 6 Printed on 7/16/2016 City Commission Regular Commission Meeting July 12, 2016 Attachments: Final Ranking Form Purchasing Checklist RFP 2016-076 051216 - Delray RFP Evaluation - Binder Proposals Received- Employee Benefits 2016-076 Agenda Summary Supplemental Corrected 7.E. RFP FOR CITY ATTORNEY LEGAL SERVICES Recommendation: Motion to Approve the RFP for City Attorney Legal Services and authorize the posting of the RFP. Sponsors: City Manager Department Attachments: RFP No. 2016-128 City Attorney Legal Services 7.F. DESIGNATION OF VOTING DELEGATE Recommendation: Designate the City's voting delegate to the Florida League of Cities’ 90th Annual Conference to be held at the Diplomat Resort in Hollywood, Florida on August 18-20, 2016. Sponsors: City Clerk Department Attachments: FLC Annual Conference Voting Delegate Information - August 2016 -Hollywood 7.G. DESIGNATION OF A CHAIR AND VICE CHAIR TO THE COMMUNITY REDEVELOPMENT AGENCY BOARD Recommendation: Designate a Chair and Vice Chair to the Community Redevelopment Agency Board. Sponsors: City Clerk Department Attachments: CRA Board Members 7.H. NOMINATIONS FOR APPOINTMENT TO THE EDUCATION BOARD Recommendation: Recommend nominations for appointment for five (5) regular members to serve on the Education Board for two (2) year terms ending July 31, 2018. Sponsors: City Clerk Department Attachments: Exhibit A Education Board Member List Education Board Member Attendance List 7.I. NOMINATIONS FOR APPOINTMENT TO THE POLICE ADVISORY BOARD Recommendation: Recommend nominations for appointment for five (5) regular members to serve on the Police Advisory Board for two (2) year terms ending July 31, 2018. Sponsors: City Clerk Department City of Delray Beach Page 7 Printed on 7/16/2016 City Commission Regular Commission Meeting July 12, 2016 Attachments: Exhibit A Police Advisory Board List Police Advisory Board Member Attendance List 7.J. NOMINATIONS FOR APPOINTMENT TO THE PUBLIC ART ADVISORY BOARD Recommendation: Recommend nominations for appointment for four (4) regular members to serve two (2) year terms ending July 31, 2018. Sponsors: City Clerk Department Attachments: Exhibit A Public Art Advisory Board Member List Public Art Advisory Board Member Attendance List 7.K. NOMINATIONS FOR APPOINTMENT TO THE POLICE AND FIRE FIGHTERS RETIREMENT SYSTEM BOARD OF TRUSTEES Recommendation: Recommend nominations for appointment for two (2) regular members to serve temporary terms ending September 2016. Sponsors: City Clerk Department and Ruiz Attachments: Exhibit A Police & Fire Fighters Retirement System Board of Trustees Member List Police & Fire Fighters Retirement System Board of Trustees Attendance List 7.L. NOMINATION FOR APPOINTMENT TO THE GENERAL EMPLOYEES RETIREMENT COMMITTEE Recommendation: Recommend nomination for appointment for one (1) regular member to serve on the General Employees Retirement Committee for an indefinite term. Sponsors: City Clerk Department Attachments: Exhibit A General Employees Retirement Committee Member List General Employees Retirement Committee Attendance List 7.M. NOMINATION FOR APPOINTMENT TO THE GREEN IMPLEMENTATION ADVANCEMENT BOARD Recommendation: Recommend nomination for appointment for one (1) regular member to serve on the Green Implementation Advancement Board for a two (2) term ending July 31, 2018. Sponsors: City Clerk Department Attachments: 07122016 Exhibit A Green Implementation Advancement Board Member List Green Implementation Advancement Board Attendance 7.N. RE-EXERCISE OF THE CITY’S RECONVEYANCE RIGHT TO ABANDONED ALLEYS WITHIN THE ATLANTIC CROSSING PROJECT (ADDENDUM) City of Delray Beach Page 8 Printed on 7/16/2016 City Commission Regular Commission Meeting July 12, 2016 Recommendation: Motion to Re-Exercise the City’s reconveyance rights, upon a second default, pursuant to the “Declaration of Reserved Rights and Agreement Not To Encumber the Abandoned Alley” executed by the City on February 24, 2009. Attachments: 26 Dec of Reserved Rights AA 7.O. EXERCISE THE CITY’S RECONVEYANCE RIGHTS TO VACATED N.E. 7TH AVENUE WITHIN THE ATLANTIC CROSSING PROJECT (ADDENDUM) Recommendation: Motion to Exercise the City’s reconveyance rights to vacated 7th Avenue, pursuant to the “Declaration of Reserved Rights and Agreement Not To Encumber N.E. 7th Avenue” executed by the City on February 24, 2009. Attachments: December 25 of Reserved Rights NE 7th Ave 8. PUBLIC HEARINGS: 8.A. RESOLUTION NO. 28-16: STORMWATER ASSESSMENT Recommendation: Motion to Approve Resolution No. 28-16 establishing a budget for the Stormwater Utility System, establishing the rates for FY 2017 Stormwater Management Assessments, and certifying and adopting the Stormwater Assessment Roll. Attachments: Resolution No. 28-16 Stormwater 2017 Exhibit A 2016 City Owned properties 2016 Condominium Rates 8.B. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN FY2016-2017 Recommendation: Motion to Approve the CDBG Annual Action Plan for FY 2016-2017 required by the United States Housing & Urban Development Agency (HUD) for utilization of federal grant funds. Sponsors: Community Improvement Attachments: AP2 - DRAFT062316 Cert NonState Grant Application 9. FIRST READINGS: 9.A. ORDINANCE NO. 23-16: AMENDMENT TO CHAPTER 32, “DEPARTMENTS, BOARDS, AND COMMISSIONS” Recommendation: Motion to Consider an amendment to the City Code of Ordinances, Chapter 32, “Departments, Boards, And Commissions”, Section 32.07, “Membership Qualifications/Requirements;” Section 32.28, “Qualifications Of Members”; and Amending Chapter 135, “Abatement City of Delray Beach Page 9 Printed on 7/16/2016 City Commission Regular Commission Meeting July 12, 2016 Of Nuisances”, Section 135.20(A), “Nuisance Abatement Board; Organization”, to require members serving on Advisory Boards and Committees be electors of the city. If passed, a public hearing will be held on August 16, 2016. Attachments: Ordinance No. 23-16 10. COMMENTS AND INQUIRIES ON NON-AGENDA ITEMS: A. City Manager 10.A.1 CITY MANAGER'S REPORT . Sponsors: City Manager Department Attachments: 07122016 - City Manager's Report Memo - Apparatus Update Request to Lease 2 Engines B. City Attorney C. City Commission City of Delray Beach Page 10 Printed on 7/16/2016