City Commission
Regular MeetingDeltona, FL · July 20, 2015
Minutes
City of Deltona 2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, July 20, 2015 5:30 PM 2nd Floor Conference Room
CITY MANAGER AGENDA REVIEW MEETING
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
Present: 7 - Commissioner Heidi Herzberg
Commissioner Gary Mitch Honaker
Commissioner Chris Nabicht
Commissioner Diane J. Smith
Commissioner Brian Soukup
Vice Mayor Nancy Schleicher
Mayor John C. Masiarczyk Sr.
3. INVOCATION AND PLEDGE TO THE FLAG:
The pledge to the flag was led by Mayor Masiarczyk.
A. Invocation Presented by Commissioner Nabicht.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of Minutes - Regular Commission Meeting July 6, 2015 - Joyce
Raftery, City Clerk (386) 878-8502.
5. PRESENTATIONS/AWARDS/REPORTS:
A. Presentation - Quarterly Reports of City Advisory Boards/Committees -
Joyce Raftery, City Clerk (386) 878-8502.
6. CITY COMMISSION SPECIAL REPORTS:
7. PUBLIC FORUM:
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City Commission Minutes July 20, 2015
CONSENT AGENDA: All items marked with an * will be considered by one motion
unless removed from the Consent Agenda by a member of the City Commission.
If an item is removed for clarification only, it will be discussed immediately
following action on the Consent Agenda. If an item is removed for further
discussion, it will be discussed under New Business immediately following the
last listed item.
8. CONSENT AGENDA:
A. Request for approval of Resolution No. 2015-29, declaring the official intent
of the City to support the efforts of Space Florida to create a commercial
spaceport - Jerry Mayes, Economic Development Manager (386) 878-8619.
Item pulled from agenda by Staff.
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Resolution No. 2015-28, Southwest Volusia Community
Redevelopment Area (CRA) Finding of Necessity - Chris Bowley,
Planning & Development Services Department (386) 878-8602.
Commissioner Soukup asked if this was the area of Deltona Blvd. and Ms. Shang
responded “yes” and the Commission will act as the Board.
10. OLD BUSINESS:
A. Reaffirmation of appointment of City representative Sandy Lou Gallagher to
the Volusia Growth Management Commission (VGMC) for a four (4) year
term - Joyce Raftery, City Clerk (386) 878-8502.
Ms. Shang stated there was a scrivener’s error where a term of two (2) years should
have been four (4) years.
Mayor Masiarczyk explained the Volusia Growth Management Commission (VGMC)
process regarding major projects that may affect other jurisdictions with regards to
infrastructure and Roads. He stated Mrs. Gallagher has been representing the City on
this Commission for a while, always supported the City’s efforts and that is her
professional background.
Ms. Shang stated she met with Mrs. Gallagher and found that the Commission is like a
clearing house to resolve jurisdictional disputes and to make there is a comprehensive
plan so everyone works in unison with each other. She stated in the past depending on
the issues the meetings are usually held monthly unless there are no topics then the
meeting is cancelled.
11. NEW BUSINESS:
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A. Request for approval of Resolution No. 2015-30, to submit the Program Year
2015 - 2016 Annual Action Plan to the U.S. Department of Housing and
Urban Development (HUD) - Ron Paradise, Planning and Development
Services (386) 878-8610.
Ms. Shang stated there may be a protest by the Boys & Girls Club and staff will be
prepared to answer any questions that may be asked. She stated this Commission has
the authority to hear requests for appeals for consideration and she will be prepared to
give her position on this item.
Commissioner Herzberg disclosed that she serves on the Board for the Boys & Girls
Club and asked if she should vote if there is an appeal. Mrs. Vose asked if the
organization was public or private and it was determined it is a non -profit and in that
case Commissioner Herzberg would have to abstain.
Vice Mayor Schleicher stated she would like to switch the amounts awarded to the
Neighborhood Center and the Community Life Center so the $8,385 would go to the
Neighborhood Center and the $11,000 would go to the Community Life Center to try to
keep more of the money in Deltona.
Commissioner Soukup asked how organizations get on the list and Ms. Shang
responded there is a process to apply, it is advertised showing the amount of dollars is
available, projects are submitted, a presentation is made, a rating is made on the ability
to perform the services and then a recommendation is made by the committee made up
of 4 staff members.
Commissioner Soukup asked what the housing repairs were and Mr. Bowley replied that
was for repairs to owner occupied homes like roofs, electrical or plumbing.
Commissioner Honaker stated he would like to see Community Life Center get more but
he trusts the Committee’s judgment.
Commissioner Smith asked why the appeals go to the Commission rather than the
committee and will the decision be made tonight and Ms. Shang replied that is for an
independent review and the decision can be postponed to the August 3rd meeting if the
Commission needs additional information. Commissioner Smith stated she agreed with
Mr. Honaker.
The Commission discussed the applicants receiving points for being in the City, being
performance based, committee scoring, there being a formula, where the carryover
money goes, there being a cap of 15% ($67,993) that can be allocated for public
services, the money being divided among four (4) applicants, the Boys & Girls Club and
the Center for the Visually Impaired making an appeal.
Commissioner Nabicht asked if a decision is made tonight to give the Boys & Girls Club
money will the Commission have to find the money and Ms. Shang replied “yes” and
stated there is another applicant that did not complete the process the Commission will
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need to address.
Commissioner Nabicht asked how long the applicants have to appeal and Mr. Bowley
replied all the applicants were notified there will be an appeal and both applicants stated
they would be there to appeal.
Commissioner Soukup asked when the deadline was and Mr. Bowley replied he was not
sure. Ms. Shang explained it is a two (2) step process and stated both applicants had
submitted the applications but had missed making the presentation.
Mayor Masiarczyk stated if the Commission does not follow the recommendation of the
Committee then the process loses its teeth and if the Commission goes back he asked
how would the Committee divvy up the money in a process where it is fair and equitable.
Commissioner Honaker asked if the process was advertised and was the process fair
then the guidelines should be followed to set the right example.
There were no other questions.
12. CITY ATTORNEY COMMENTS:
None.
13. CITY MANAGER COMMENTS:
None.
14. CITY COMMISSION COMMENTS:
None.
15. ADJOURNMENT:
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission
Mayor John C. Masiarczyk Sr.
Vice Mayor Nancy Schleicher
Commissioner Heidi Herzberg
Commissioner Gary Mitch Honaker
Commissioner Chris Nabicht
Commissioner Diane J. Smith
Commissioner Brian Soukup
Monday, July 20, 2015 5:30 PM 2nd Floor Conference Room
CITY MANAGER AGENDA REVIEW MEETING
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner Nabicht.
Background: N/A
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of Minutes - Regular Commission Meeting July 6, 2015 - Joyce Raftery, City
Clerk (386) 878-8502.
Background: N/A
5. PRESENTATIONS/AWARDS/REPORTS:
A. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce Raftery,
City Clerk (386) 878-8502.
Background: Quarterly Reports of City Advisory Boards/Committees:
1) Parks and Recreation Advisory Committee - (Written Report Only)
· Senior Advisory Sub-Committee
· Youth Advisory Sub-Committee
· Citizen Accessibility Advisory Sub-Committee
2) Affordable Housing Advisory Committee - (Written Report Only)
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6. CITY COMMISSION SPECIAL REPORTS:
7. PUBLIC FORUM:
CONSENT AGENDA: All items marked with an * will be considered by one motion
unless removed from the Consent Agenda by a member of the City Commission.
If an item is removed for clarification only, it will be discussed immediately
following action on the Consent Agenda. If an item is removed for further
discussion, it will be discussed under New Business immediately following the
last listed item.
8. CONSENT AGENDA:
A. Request for approval of Resolution No. 2015-29, declaring the official intent of the City to
support the efforts of Space Florida to create a commercial spaceport - Jerry Mayes,
Economic Development Manager (386) 878-8619.
Background: The City is aware that Space Florida, an Independent Special District
of the State of Florida, has a desire to establish a comprehensive
commercial spaceport capability for the purposes of fostering the
growth and development of a sustainable and world-leading space
industry in Florida. To that end, the State of Florida has requested
the transfer of title back from the Federal Government to the state of
certain property to establish a comprehensive commercial spaceport
capability. The City of Deltona supports the request of the State of
Florida for title of that certain property to be returned to the State of
Florida.
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Resolution No. 2015-28, Southwest Volusia Community Redevelopment
Area (CRA) Finding of Necessity - Chris Bowley, Planning & Development Services
Department (386) 878-8602.
Background: The City of Deltona (City) has a history of attempting to achieve
redevelopment areas in several formats. In 2007, the City created its
first Community Redevelopment Area (CRA) Findings of Necessity
document, centered along Deltona Boulevard, and a proposed
Special Assessment District (SAD) within the Deltona Activity Center.
Neither process was approved. In 2012, City staff wrote a detailed
Findings of Necessity that was supported by the City Commission
through the approval of Resolution No. 2012-30 to receive a
Delegation of Authority from Volusia County (County). That
resolution was met with a County cessation of new CRA applications
until updates were made to County resolutions that addressed them .
The County cessation on application receipt has ended and there
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have been additional updates to County CRA resolutions, more
along the lines of adding fiscal controls and performance
accountability. The updates are achievable by the City and are
viewed as positives towards the management of CRAs.
Based on the updated County regulations, issuance of new CRAs to
Orange City, Edgewater, and New Smyrna Beach, and an updated
Findings of Necessity for the City’s proposed CRA, staff requests
approval of the attached Resolution No. 2015-28 and updated
Southwest Volusia Redevelopment Area Findings of Necessity to
transmit to the Volusia County Council for their Delegation of
Authority. Following Delegation of Authority, staff will pursue with the
City Commission, the establishment of a Community Redevelopment
Board, Redevelopment Trust Fund, a Base Year, and the
Community Redevelopment Plan.
10. OLD BUSINESS:
A. Reaffirmation of appointment of City representative Sandy Lou Gallagher to the Volusia
Growth Management Commission (VGMC) for a four (4) year term - Joyce Raftery, City
Clerk (386) 878-8502.
Background: The appointment of Sandy Lou Gallagher as the City's
representative to the Volusia Growth Management Commission
(VGMC) expired on June 30, 2015 and at the Regular Commission
Meeting held on June 15, 2015 the City Commission re-appointed
Ms. Gallagher for another two (2) year term, however, the VGMC
term is for four (4) years.
11. NEW BUSINESS:
A. Request for approval of Resolution No. 2015-30, to submit the Program Year 2015 -
2016 Annual Action Plan to the U.S. Department of Housing and Urban Development
(HUD) - Ron Paradise, Planning and Development Services (386) 878-8610.
Background: The City of Deltona (City) receives Community Development Block
Grant (CDBG) funds from the HUD and is eligible to receive monies
in the Program Year (PY) 2015-2016 to implement eligible activities
within the community. These activities were identified in the
2013-2017 City of Deltona’s Five Year Consolidated Plan (Con
Plan), which was approved by the City Commission in August, 2013.
The Con Plan is a strategic planning document that is segmented
into annual objectives.
The City is eligible to receive a formula-based grant in the amount of
$449,626 for PY 2015-2016. In order to receive the allocation, the
City is required to develop an Annual Action Plan (AAP) and submit it
to HUD with a list of projects to be undertaken during the new fiscal
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year. The AAP represents a yearly evaluation regarding the
implementation of the Con Plan, which the AAP has to be consistent.
The deadline to submit the final draft of the AAP to HUD for this year
is August 14, 2015.
Further, there is a public comment element to the AAP to solicit
public comments. There was a public meeting on May 23, 2015 to
solicit input and the July 20, 2015, City Commission public hearing
represents another opportunity for public input. Also, in accordance
with program requirements, the City advertised the Notice of Funding
Availability (NOFA) on February 19, 2015, to provide organizations
proposing public services operating within Deltona an opportunity to
apply for CDBG public service funds. Upon receipt of applications,
the proposed projects were reviewed to ensure:
1. Conformity with CDBG national objectives of eligible activities
that include projects to benefit low-income persons.
2. The viability of the applicant to perform the proposed service
within the program year, including the ability to be monitored
to ensure that services are being applied and funds are being
used as listed in the application.
3. The public services do not exceed 15% of the total CDBG
allocation.
The proposed projects are illustrated in the table below and include
upgrades to the City Dewy O. Boster Sports Complex, continued
investments in housing stock within the City, the proposed funding of
various public service entities, and grant administration. There is also
a $192,030 carry-over from prior year grant awards.
The following table illustrates the proposed PY 2015-2016 budget,
as a recommendation. While the capital improvements items have
been included in City budgets, the proposed public service funds can
be reallocated as deemed appropriate by the City Commission.
2015-2016 Proposed Projects
Administration $89,925
Dewey Boster Parking $147,000
Dewey Boster Fence $93,000
Early Learning Coalition $11,000
Take Stock in Children $9,375
Council on Aging $11,000
New Hope Services $7,260
Neighborhood Center $11,000
Healthy Start $9,295
Community Life Center $8,385
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Housing Repair $52,386
2015/16 Award Total $449,626
Prior Year Carry-over $192,030
Total CDBG Budget $641,656
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
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