City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Tuesday, January 19, 2016 5:30 PM 2nd Floor Conference Room CITY MANAGER'S AGENDA REVIEW MEETING 1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. 2. ROLL CALL – CITY CLERK: Vice Mayor Nabicht stated Mayor Masiarczyk's absence is excused. Present: 8 - Commissioner Herzberg Commissioner Honaker Commissioner Schleicher Commissioner Smith Commissioner Soukup Vice Mayor Nabicht City Manager Shang City Attorney Vose Absent: 1 - Mayor Masiarczyk 3. INVOCATION AND PLEDGE TO THE FLAG: Vice Mayor Nabicht led the Pledge to the Flag. A. Invocation Presented by Commissioner Herzberg 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes - Regular Commission Meeting of January 4, 2016 - Joyce Raftery, City Clerk (386) 878-8502. 5. PRESENTATIONS/AWARDS/REPORTS: A. Deltona’s new look for Public Safety vehicles in 2016 City Manager Shang stated there will be a slide show in regards to the Sheriff's vehicles noting all 48 vehicles have been detailed and have the City of Deltona on them; there should be one (1) on display outside at 6:00 p.m. She stated there is also the Fire Department's new brush truck where an old truck was purchased, rehabbed and City of Deltona Page 1 Printed on 1/28/2016 City Commission Minutes January 19, 2016 refurbished saving the City about $52,000. B. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce Raftery, City Clerk (386) 878-8502. City Manager Shang stated there are quarterly reports. Vice Mayor Nabicht asked if the reports would be written reports and Ms. Shang replied "yes". Ms. Shang stated eligibility for vocational and technical schools was incorporated in to the William S . Harvey Deltona Scholarships Advisory Board as requested by the Commission. 6. CITY COMMISSION SPECIAL REPORTS: 7. PUBLIC FORUM: - Citizen comments limited to items not on the agenda and comments on items listed on the agenda will take place after discussion of each item. CONSENT AGENDA: All items marked with an * will be considered by one motion unless removed from the Consent Agenda by a member of the City Commission. If an item is removed for clarification only, it will be discussed immediately following action on the Consent Agenda. If an item is removed for further discussion, it will be discussed under New Business immediately following the last listed item. 8. CONSENT AGENDA: 9. ORDINANCES AND PUBLIC HEARINGS: A. Request to authorize the City Manager to expend up to $8,980,000 on the new proposed Senior/Community Center, to use Municipal Complex reserve funds until bond proceeds are received and to approve Resolution No. 2016-01 to establish the budget for the City’s future Senior/Community - Robert Clinger, Finance Department (386) 878-8552 Strategic Goal: Economic Development, construct a new Senior Community Center. City Manager Shang stated at the December 14, 2015 Commission Meeting the Commission selected C. T. Hsu and Associates for architectural and engineering services and staff has negotiated a fee proposal for design and construction oversight for the Commission's approval. She stated the City has received the first installment of the Jablonski funds in the amount of $100,000 which will be presented at the meeting. B. Request for approval of Reimbursement Resolution No. 2016-02 - Robert Clinger, Finance Department (386) 878-8552 City of Deltona Page 2 Printed on 1/28/2016 City Commission Minutes January 19, 2016 Strategic Goal: Economic Development, construct a new Senior Community Center. City Manager Shang stated the Bonds for the project will not be available until June or July. She stated seed money is needed so money will be taken from an existing City fund and then be reimbursed when the Bond proceeds are received. Ms. Shang stated there is a change in the formatting of the agenda where under action items each of the items will be tied back to the City's Strategic Goal. She stated the whole purpose of the discussion of what the City's Strategic Goals should be is to look at the list and make sure each agenda item goes back to those goals. She referred to Item 9A under Ordinances and Public Hearings as an example where it states "Strategic Goal: Economic Development, construct a new Senior Community Center”. She stated if the action items do not show the strategic goal, a time out should be taken to focus to make sure everyone is headed in the right direction. She stated she believed 50 to 75% of the time should be spent on the City's strategic goals that were approved by the Commission with the rest of the time being spent on the day to day City business. 10. OLD BUSINESS: 11. NEW BUSINESS: A. Consideration of appointment of two (2) members to the Planning and Zoning Board - Joyce Raftery, City Clerk’s Office (386) 878-8502. Strategic Goal: Internal and external communication. City Manager Shang stated the last item is the appointment of two (2) members to the Planning & Zoning Board; one (1) by Mayor Masiarczyk and one (1) by Commissioner Smith. She asked if the Mayor left any instructions in his absence and Vice Mayor Nabicht responded "no". Vice Mayor Nabicht asked if the item should be tabled or if Commissioner Smith wants to move forward with an appointment. Commissioner Smith asked when the next meeting would be and stated she had spoken with the person she wanted to nominate for the appointment. Ms. Shang stated these appointments are to fill the vacancies until March 15, 2016 at which time there will be another board member Victor Ramos that will be termed out. Commissioner Honaker stated he had a question on timing and efficiencies with the appointments being until March 15th could the motion include "with a following appointment with three (3) years from March 2016 until March 2019" instead of the appointments coming back up in two (2) months and the people being left in limbo. He also stated his appointment Victor Ramos is termed out March 15th and asked why his appointment can’t be done tonight with an effective date of March 15, 2016 instead of bringing this back up in two (2) months. Mrs. Vose responded the ordinance would have City of Deltona Page 3 Printed on 1/28/2016 City Commission Minutes January 19, 2016 to be changed because the ordinance requires the vacancy be filled within 30 days but only for the unexpired term and then the three year terms would be appointed separately. Mrs. Vose read from the ordinance and commented what Commissioner Honaker is asking to do can be done but the City cannot force anyone to do that. Commissioner Smith asked if she could appoint Mr. Harper tonight for the remainder of the term plus the following term and Mrs. Vose responded Commissioner Smith could do that. Commissioner Schleicher stated she did not have a problem with that but the appointments are going to have to be brought back up anyway for reappointment. Mrs. Vose reminded the Commission that the Planning & Zoning Board Members have staggered terms so she is not sure how many are coming up for reappointment . Commissioner Schleicher suggested continuing with what the Commission has been doing and does not see a problem. Commissioner Herzberg asked to clarify that there are two (2) vacancies where the terms expire in March 2016 and two (2) people will be appointed tonight to fill those terms and that the people can be reappointed at that time for a new term. Mrs. Vose responded assuming the terms of the people who went off the board were about to expire. Mr. Bowley responded the only seat that is termed out is the District 4 seat. Commissioner Herzberg asked what about the future, is the City setting a precedent and Mrs. Vose responded her concern is according to the ordinance the unexpired terms are to be filled whether it is for a couple of months or two (2) years of a three (3) year term. Ms. Shang commented it is cleaner to do the appointments when the terms are ready to expire, it is easier to keep track of and this current situation usually does not happen very often. After discussion the Commission concurred to continue with the ordinance the way it is. 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: Vice Mayor Nabicht stated there is a request from Friendship Elementary School for someone to help kick off Literacy Week on Monday, January 25th around 8:20 a.m. and that Mayor Masiarczyk and himself have prior commitments and asked if Commissioner Schleicher or Commissioner Smith would be able to attend. Commissioner Schleicher offered to attend. Commissioner Honaker asked if Door to Door Solicitation could be discussed at tonight's meeting or at a future workshop and stated that Volusia County does not do anything about enforcement of the State Statute and Commissioner Schleicher City of Deltona Page 4 Printed on 1/28/2016 City Commission Minutes January 19, 2016 responded she was going to recommend discussion at a future workshop during Commission Comments. Commissioner Soukup asked if anyone was attending the Ethics Training on Friday and it was determined some of the Commissioners were waiting for a later date. Ms. Shang commented she was waiting until there is one (1) closer and Vice Mayor Nabicht responded he would like for the City could host one (1) of the trainings and suggested there should be two (2) sessions; one (1) on the east side and one (1) on the west side. Commissioner Herzberg commented the Florida Institute of Government (FIOG) partners with the University of Central Florida (UCF) which is why the training is done at UCF, the training can be done online on the League of Cities website and is a four (4) hour training. 15. ADJOURNMENT: There being no further business the meeting adjourned at 5:47 p.m. _____________________________________ Janet Day, Deputy City Clerk City of Deltona Page 5 Printed on 1/28/2016