City Commission Workshop

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Workshop Monday, January 11, 2016 5:30 PM 2nd Floor Conference Room 1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Mayor Masiarczyk. 2. ROLL CALL – CITY CLERK: Present: 7 - Commissioner Herzberg Commissioner Honaker Commissioner Schleicher Commissioner Smith Commissioner Soukup Vice Mayor Nabicht Mayor Masiarczyk 3. PLEDGE TO THE FLAG: The City Commission and staff said the pledge to the flag. PUBLIC COMMENTS: – Citizen comments limited to items not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Mayor Masiarczyk opened the meeting for public comment. Larry Kent, 235 River Village Drive, DeBary, stated that he has made a number of statements about changing the culture and that there is a great article about Deltona in the newspaper that shows the culture change. He thanked the Commission, Deputy City Manager Dale Baker and anyone else who has had a hand in the culture change in Deltona. Mayor Masiarczyk closed the meeting for public comment. Mayor Masiarczyk spoke about the Roundtable of Elected Officials, Chairman Davis becoming the County's representative because Doug Daniels is no longer there, the Mayor becoming the Chairman of the Transportation Sub-Committee and Allen Green becoming the Chairman of the Water Sub-Committee. He also spoke about the Transportation Planning Organization (TPO), the half cent (1/2) sales tax, homelessness and the Tourist Development Council (TDC). Commissioner Herzberg stated she will be on a panel that is participating in a public City of Deltona Page 1 Printed on 1/28/2016 City Commission Workshop Minutes January 11, 2016 question and answer forum on homelessness with the News-Journal on Wednesday night from 6:00 - 8:00 p.m. at the News-Journal Center. 4. BUSINESS: A. City of Deltona Strategic Plan, Chris Bowley, Planning and Development Services, (386) 878-8602. City Manager Shang gave a general introduction of the strategic goals and how it was put together. She stated a bullet list is easier to utilize as a reference to see if an item supports the strategic goals and she explained the strategic goals that are in the strategic plan. Ms. Shang asked the Commission for a consensus if the Commission agrees that the proposed projects are correct, if they disagree, if they believe that there are too many goals or if they need to substitute goals. Ms. Shang spoke about grant funding, ongoing projects and reviewing the strategic plan and goals. The Commission and staff discussed sending the strategic plan to the attendees of the October 17, 2015 strategic planning meeting, if the strategic plan is doable for staff, having an industrial/business park, Howland Boulevard becoming the gateway for commercial activity, a grants management program, having a dialogue to add items to the strategic plan, grants administration, the TPO, the Capital Improvement Program (CIP), any new program having justification on how it supports the strategic plan, the hiring of the events coordinator, homelessness, social services, the Amphitheater, the strategic plan goals and the social services summit. Ms. Shang stated that on the Casey property in regards to the appraised value; there was a difference in the City's appraised value and Mr. Casey's appraised value. She stated that the City is in the process of having a third appraisal completed and that she thinks the City needs to do its due diligence and perform borings to see if there is a sinkhole issue. She stated that there is a proposal for $17,000 and she asked the Commission for direction to proceed with the proposal and that work could start next week if approved. The Commission and staff discussed the Casey property, getting the money back if the City purchased the property, who should pay for the boring test, having a purchase agreement contingent on the boring test, who would pay for the third appraisal, the cost of the third appraisal being split between the City and Mr. Casey, Mr. Casey splitting the cost of the boring tests, Mr. Casey providing geotechnical investigation results that he completed in 2005 which included borings in the upper 10 feet of the property to the City, Universal Engineering in Daytona Beach recommending a half (1/2) dozen borings that go down 100 feet, the soil borings having an impact on the appraisal, the third appraiser requesting the geotechnical investigation and the first appraisal being done without a geotechnical investigation. After discussion, the Commission concurred to ask Mr. Casey to split the cost of the geotechnical investigation. City of Deltona Page 2 Printed on 1/28/2016 City Commission Workshop Minutes January 11, 2016 B. Discussion regarding the consideration of Resolution No. 2015-49, amending the City Commission Operating Guidelines and Meeting Rules and Procedures - Joyce Raftery, City Clerk Department (386) 878-8502. The Commission discussed how requests for presentations, proclamations, recognitions, awards and reports are processed, Commissioners being prohibited from accepting or sending text communication, Commissioners being prohibited from participating in any meetings of the City Commission by telephone or an electronic process, changing "participate" in section two (2) meetings the third paragraph to "vote", and allowing Commissioners to send in their comments prior to a Commission meeting if they will be absent. After discussion, the Commission concurred with the proposed changes to Section Two. Meetings, (4) Manner of Addressing the Commission, h. and to add "Commissioners may submit in writing their comments, positions and information to the City Manager prior to the meeting in which they are expected to be absent so it can be shared with the entire Commission" to Section Two. Meetings and to bring participating in any meetings of the City Commission by telephone or electronic process up again. C. Verbal update on Social Services, Chris Bowley, Planning and Development Services, (386) 878-8602. Planning and Development Services Director Chris Bowley gave an overview of what is happening with social services, the Neighborhood Stabilization Program (NSP), the Community Development Block Grant (CDBG), State Housing Initiatives Partnership Program (SHIP), Access West Volusia, the two (2) social summits, attendees of the social summits, the businesses that offer care in the community, the Homeless Management Information System (HMIS), facilitating partnerships between social services programs, Continuum of Care and 2-1-1 card and the list of agencies in Deltona on the 2-1-1 app. D. Discussion regarding possible door to door solicitation ordinance. Becky Vose, Legal Department, (407-448-0111) The Commission and staff discussed the proposed and previous door to door solicitation ordinance, Florida Statute 501.22 Home Solicitation Sale; permit requirements, solicitors, 501 C-3 and not-for profit solicitors, educating the public on the Florida Statute 501.22 and enforcing the proposed door to door solicitation ordinance. After discussion, the Commission concurred to not move forward with the proposed door to door solicitation ordinance and to support an educational program to educate the public on Florida Statute 501.22. The Commission and staff discussed the chances of an offender of Florida Statute 501.22 being prosecuted. City of Deltona Page 3 Printed on 1/28/2016 City Commission Workshop Minutes January 11, 2016 5. CITY MANAGER COMMENTS: None. 6. ADJOURNMENT: There being no further business the meeting adjourned at 7:35 p.m. __________________________________ Karissa Cook, Administrative Assistant II City of Deltona Page 4 Printed on 1/28/2016