City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Regular Commission Meeting City Commission Mayor John C. Masiarczyk Sr. Vice Mayor Chris Nabicht Commissioner Heidi Herzberg Commissioner Gary Mitch Honaker Commissioner Nancy Schleicher Commissioner Diane J. Smith Commissioner Brian Soukup Monday, June 6, 2016 6:30 PM Deltona Commission Chambers MEETING CANCELLED 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Commissioner Soukup Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes - Regular Commission Meeting of May 16, 2016 - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A Attachments: May 16, 2016 Minutes 5. PRESENTATIONS/AWARDS/REPORTS: A. Florida Hospital Fish Memorial recognized the Johanna Knox Award for Community Service Excellence winners on April 28th. Two of the three recipients were from Deltona. Aysha Benjamin won the Chrysalis Youth Award and The Community Life Center Outreach Services won the Flutter Award. City of Deltona Page 1 Printed on 6/6/2016 City Commission Regular Commission Meeting June 6, 2016 B. Super Star Student of the Month Certificates for May 2016 Background: Super Star Student of the Month awards for May 2016 will be presented to: 1. Deltona Lakes Elementary, Julissa Morrison, 3rd Grade 2. Discovery Elementary, Taylin Oliver, 2nd Grade 3. Enterprise Elementary, Kyla Marceau, 5th Grade 4. Forest Lake Elementary, Brianna Delerme, 5th Grade 5. Friendship Elementary, Jayonna Green, 5th Grade 6. Pride Elementary, Katie Berrios, 4th Grade 7. Spirit Elementary, Lydia Mercado, 5th Grade 8. Sunrise Elementary, Zolivia Howard, 5th Grade 9. Timbercrest Elementary, Kalen Sherrod Pierreius, 3rd Grade 10. Deltona Middle, Brittany Bell, 8th Grade 11. Galaxy Middle, Gareb Sosa, 6th Grade 12. Heritage Middle, Angellique Lozada, 8th Grade 13. Deltona High, Jacqueline Edwards, 11th Grade 14. Pine Ridge High, Zachary Kizelewicz, 11th Grade 15. University High, Adrian Albernas Gonzalez, 11th Grade Attachments: May 2016 Super Star Student Achievements C. FY 2014 / 2015 Annual Audit Presentation: Comprehensive Annual Financial Report for the Year Ended September 30, 2015 - Audit Team from Purvis Gray and Company - Robert Clinger, Finance Department - (386) 878-8552. Strategic Goal: Fiscal Issues - Maintain current fiscal stability, maximize alternative funding sources and promote an effective system of checks and balances Background: The City’s Auditors, Purvis Gray & Company, will make a presentation of the City’s Comprehensive Annual Financial Report (CAFR) for the year ended September 30, 2015. NOTE: The City’s CAFR was previously distributed to the Commission. Please bring your copy of the document to the meeting. The Auditors may make reference to it during the presentation. 6. CITY COMMISSION SPECIAL REPORTS: 7. PUBLIC FORUM: - Citizen comments limited to items not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Citizen comments for any items. (4 minute maximum length per speaker) City of Deltona Page 2 Printed on 6/6/2016 City Commission Regular Commission Meeting June 6, 2016 CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 8. CONSENT AGENDA: A. Appointment of Vice Mayor Nabicht as the City representative on the River to Sea Transportation Planning Organization (TPO) Board as a Voting Member - Chris Bowley, AICP, Planning & Development Services Director (386) 878-8602. Strategic Goal: Fiscal Issues, Transportation/CIP. Background: Per the River to Sea TPO by-laws, a local government elected body is required to appoint a voting member to the TPO Board by a majority vote. Vice Mayor Nabicht has an interest in serving on the TPO Board and has been attending the TPO as an alternate to Mayor Masiarczyk. By passage of this item, the Vice Mayor would be appointed as the City’s official representative on the TPO Board and will replace Mayor Masiarczyk. Mayor Masiarczyk will become the alternate to the TPO Board. 9. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Ordinance No. 05-2016, amending Chapter 2, “Administration”, by the addition of a new article 10, “Bidding Preference for Local Vendors”, at first reading and to schedule second and final reading for June 20, 2016. - Becky Vose, Legal Department (407) 448-0111. Strategic Goal: Economic Develoment Background: There has been a request to have a formal ordinance expressing a local preference for local contractors that would not require additional costs to the city. The proposed ordinance accomplishes this purpose. At the Workshop held on Monday, March 14, 2016 the Commission concurred to move forward with the ordinance. Attachments: Ordinance No. 05-2016 B. Public Hearing - Ordinance No. 16-2016, amending Sec. 38-116, “Notice to Correct Violation” providing for 24 hour posting before abatement of repeat nuisance, at first reading and to schedule second and final reading for June 20, 2016 - Becky Vose, Legal Department (407) 448-0111. City of Deltona Page 3 Printed on 6/6/2016 City Commission Regular Commission Meeting June 6, 2016 Strategic Goal: Beautification. Background: There are a number of residences where there have historically been repeat violations of our nuisance ordinance, particularly relating to high grass. As the ordinance is written now, each time there is a notice of violation, the City has to go through a relatively cumbersome and lengthy process involving mailed notice to the owner. This ordinance allows a more streamlined process for abatement of nuisances when a nuisance is a repeat violation. At the workshop on April 25, 2016, the city commission agreed to have the ordinance presented for first reading. Attachments: Ordinance 16-2016 C. Request for approval of Resolution 2016-26 authorizing a budget amendment for FY 2015/2016 in the Municipal Complex Fund for $205,000 in order to replace the chiller, balance the HVAC system and upgrade to a web-based HVAC graphic system at City Hall - Robert Clinger - Finance - (386) 878-8552. Strategic goal: Economic Development - Promote customer service environment Background: Chiller replacement The Trane air cooled chiller at City Hall is rapidly reaching its end-of-life. Additionally, it has been struck by lightning on numerous occasions and is frequently being serviced and/or repaired. The Parks and Recreation Department is recommending a new 155 ton Trane Chiller Model RTAC which is an air cooled higher efficiency water chiller with an EER of 10.4 equal to 1.15 kw/ton. This is an extensive project and includes: · new schedule 40 steel chilled water piping with specialty valves and fittings as needed · removal and reattaching of existing lightning protection (if applicable) and relocation of electrical power to new location on chiller · new weather tight conduit and wiring fittings · new foam glass pipe insulation to match existing insulation · complete validation test, start-up and factory commissioning · site and pad preparation and removal of existing chiller Balancing of all HVAC Systems Over the years, City Hall has had several renovations in the form of new offices, walls, etc. City Hall now has many hot and cold spots throughout and the A/C system has fallen out of calibration and needs to be re-balanced. Re-balancing the HVAC system will reduce energy consumption and improve overall comfort levels. The scope City of Deltona Page 4 Printed on 6/6/2016 City Commission Regular Commission Meeting June 6, 2016 of this portion of the project includes complete verification and calibration (fresh air intake, exhaust systems, chilled water pumps and water delivery systems), keeping in mind the original design specifications of the building with an emphasis on revised and expanded office areas. Upgrade to a Web Based Graphic System This upgrade will allow the HVAC equipment to model customized occupancy schedules, improve user accessibility, will manage HVAC functions from a Web based browser and will protect Deltona’s original controls investment. The end result will integrate all existing Legacy Trane Tracer Summit controls into the new Trane Tracer SC central BAS. The system interface will be Web based and will provide user access via any standard internet browser. The scope of this part of the project includes up to eight (8) hours of onsite client training on system use and operation and also includes a one-year warranty on supplied material, equipment and workmanship. Attachments: R-2016-26 - budget amendment for chiller Budget Amendment 2016-032 - unsigned 10. OLD BUSINESS: 11. NEW BUSINESS: A. Appointment of four (4) Members to the Affordable Housing Advisory Committee - Joyce Raftery, City Clerk’s Office, 386-878-8502. Strategic Goal: Internal and External Communication. Background: On October 5, 2015 the Commission made their appointments for nine (9) of the 11 member Affordable Housing Advisory Committee. On January 25, 2016, member Nichole Turner resigned from the City’s Affordable Housing Advisory Committee. The City has run press releases, posted the openings on D-TV, the City’s web page and bulletin boards. To date the City has received applications from the following individuals: Kimberlee Bailes, Cheryl Blancett, Hammond Daniels, Carlos Gavilanes, Jose Ruiz, Eric Taulbee, Smiley Thurston and Harry Wilkins. The SHIP Act and Rule requirement has been reinstated per SHIP statute (F.S. 420.907676 AND Rule 67-37.010) that in order to continue to qualify for funding, the local government must appoint an Affordable Housing Advisory Committee. The Proposed Housing and Community Development staff City of Deltona Page 5 Printed on 6/6/2016 City Commission Regular Commission Meeting June 6, 2016 recommendations and the four (4) open positions shall include: (a) One citizen who is actively engaged in the residential home building industry in connection with affordable housing. Cheryl Blancett and Smiley Thurston. (b) One citizen who is actively engaged in the banking or mortgage banking industry in connection with affordable housing. Hammond Daniels. (h) One citizen who actively serves on the local planning agency pursuant to § 163.3174. None. (j) One citizen who represents employers within the jurisdiction. Jose Ruiz, Kimberlee Bailes, Eric Taulbee, Harry Wilkins and Carlos Gavilanes. If, due to reasonable factors, a citizen actively engaged in these activities in connection with affordable housing is not available for appointment to the Committee, a citizen engaged in the activity without regard to affordable housing may be appointed. The AHAC Committee shall evaluate and report to the City Commission on established policies, procedures, ordinances, land development regulations, and review the comprehensive plan; to include, recommended changes as established in Section 420.9076, F.A.C. The City shall transmit an electronic copy of the report, which was presented to the City Commission for consideration, to Florida Housing Finance Corporation. Attachments: AHAC Member List Resignation - Turner Application - Bailes Application - Blancett Application - Daniels Application - Gavilanes Application - Ruiz Application - Taulbee Application - Thurston Application - Wilkins City of Deltona Page 6 Printed on 6/6/2016 City Commission Regular Commission Meeting June 6, 2016 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: A. Discussion regarding the Casey Property. 14. CITY COMMISSION COMMENTS: 15. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 7 Printed on 6/6/2016