City Commission
Regular MeetingDeltona, FL · August 1, 2016
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, August 1, 2016 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
Mayor Masiarczyk called the meeting to order at 5:30 p.m.
2. ROLL CALL – CITY CLERK:
Chief Assistant City Attorney Wade Vose attended in City Attorney Becky Vose’s absence.
Present: 3 - Commissioner Commissioner Schleicher
Commissioner Commissioner Smith
Commissioner Soukup
Excused: 2 - Commissioner Honaker
City Attorney City Attorney Vose
3. INVOCATION AND PLEDGE TO THE FLAG:
Mayor Masiarczyk led the Pledge to the Flag.
A. Invocation Presented by Commissioner Smith
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes - Special Commission Meeting and Regular
Commission Meeting of July 18, 2016 - Joyce Raftery, City Clerk (386)
878-8502.
5. PRESENTATIONS/AWARDS/REPORTS:
A. Presentation - Quarterly Reports of City Advisory Boards/Committees -
Joyce Raftery, City Clerk (386) 878-8502.
Mayor Masiarczyk stated Tanya Boggs will present the Deltona Economic Development
Advisory Board (DEDAB) report and the other reports are written reports.
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City Manager Shang stated that during this time period she would like to show the Team
Volusia video regarding the City’s economic development achievements; it is a three (3)
minute video. It was determined that the video would be shown following Ms. Boggs’
DEDAB report.
6. CITY COMMISSION SPECIAL REPORTS:
7. PUBLIC FORUM: - Citizen comments limited to items not on the agenda and
comments on items listed on the agenda will take place after discussion of each item.
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
A. Request for approval of Second Amendment to Interlocal Agreement for
Fire and/or Rescue Mutual Aid within Volusia County, Florida. Bill Snyder,
Fire Chief, (386) 575-6902
Strategic Goal- Public Safety
Commissioner Soukup asked if there was a way to pull the numbers for how many times the
City Fire Department goes outside the City and how many times others come into the City
and Vice Mayor Nabicht asked to clarify if Commissioner Soukup wanted the numbers for
mutual aid or joint response as those are two (2) different things in the agreements. Vice
Mayor Nabicht asked Chief Snyder to explain the difference and Chief Snyder responded
“Mutual Aid” is an agreement between the cities that when the City resources are
overwhelmed the other cities come to help and it is the same for the other cities that if
resources are overwhelmed our fire department will respond. Chief Snyder stated the “Auto
Aid Response” agreement the City has with another City is where the City would
automatically respond on the first alarm when it is close to the line. He gave an example of
when an alarm goes out for Mutual Aid and Orange City feels it will use all its resources or
needs more help Orange City will call for Deltona to help. He stated “Auto Aid” is if there is
a call near the City border where the Deltona Fire Department units and the other city ’s
units are close both would respond at the same time; if it is a small call either one can
respond. He stated he can provide the numbers. There was no other discussion.
B. River to Sea Transportation Planning Organization (TPO) FY2016/17
Funding Agreement - Chris Bowley, AICP, Planning & Development
Services Director (386) 878-8602.
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Strategic Goal: Fiscal Issues, Transportation/CIP.
Commissioner Soukup asked what this fee was for and Mayor Masiarczyk responded this
is something that has not been brought up in years but, the original fee has been around for
a long time and it originally started with smaller cities so there could be more planners on
staff when the cities came in; the fee is prorated based on population and every city
participates. Mayor Masiarczyk stated when Deltona became a city there were no planners
on staff so a lot of work was done for the City when extra help was needed. The amount of
the fee is $8,750. There was no other discussion.
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Ordinance No. 24-2016, Vineland Reserve RPUD
(RZ15-006), at first reading - Chris Bowley, AICP, Planning and
Development Services, (386) 878-8602.
Strategic Goal: Create more diversified and high-quality housing
opportunities.
Mayor Masiarczyk asked City Manager Shang if there was anything changed on Ordinance
24-2016 since it had been put off and Mr. Bowley responded the applicant has added the
comments that were made by the Planning & Zoning Board to the Master Plan and the
Agreement even though the comments were advisory and not a condition of approval .
Mayor Masiarczyk asked to clarify that all of the concerns expressed by the Planning &
Zoning Board have been addressed and Mr. Bowley responded “yes”. Vice Mayor Nabicht
stated he will make some comments at the regular meeting. There was no other discussion.
B. Request approval and adoption of Final Assessment of Resolution No.
2015-41 for the creation of the Arbor Ridge Phase 5 Street Lighting District -
Gerald Chancellor, Public Works Department (386) 878-8998.
Strategic Goals: Infrastructure and Public Safety
Commissioner Schleicher asked if the same kind of lights will be used as in the previous
phases and it was determined the same kind of lights would be used. Mayor Masiarczyk
stated for clarification under the City’s ordinance Arbor Ridge owns the subdivision and will
pay 100% of the assessment so this one (1) vote sets the district up and what happens next
is once people start buying in Arbor Ridge the developer will continue paying the bulk of the
rate but, once it gets to 51% it can changed if the developer wants to change it. City
Manager Shang clarified that the developer will transfer the cost to each buyer. There was
no other discussion.
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10. OLD BUSINESS:
11. NEW BUSINESS:
A. Request for approval of DEP Agreement No. NF004 with the Florida
Department of Environmental Protection (FDEP) for the State Grant being
awarded for Brickell Regional Surface Water Treatment Facility - Gerald
Chancellor, P.E., Public Works, (386) 878-8998.
Strategic Goal: Infrastructure and Fiscal Issues - Improve the infrastructure
while maximizing alternative funding sources.
There was no discussion on this item.
B. Consideration of Commissioner Herzberg’s appointment to the Parks and
Recreation Advisory Board. - Joyce Raftery, City Clerk’s Office (386)
878-8502.
Strategic Goal: Internal and external communication.
There was no discussion on this item.
Vice Mayor Nabicht asked to add two (2) items under New Business and it was suggested
he bring the items up under Commission Comments if they do not require action. He stated
action would be needed but, not tonight. Mayor Masiarczyk stated there is no problem with
Vice Mayor Nabicht sharing with the Commission and Vice Mayor Nabicht responded as a
result of the Waste Pro meeting he wants to establish a policy to have a Sheriff ’s Deputy
attend any time the Commission comes together for a formal meeting, special meeting or
public forum at a City facility. Mayor Masiarczyk responded he believed the Commission
agreed with that. Vice Mayor Nabicht stated the other item is every time the Commission
meets in the Commission Chambers the meeting should be televised live. He added the
City paid a lot of money for the television station and the City is all about transparency and
trying to get the public involved. He stated he had phone calls asking why the Waste Pro
meeting was not televised. Mayor Masiarczyk stated he did not have a problem with either
of those items but, staff wise will it require one (1) or two (2) more people or is it just
switching a switch. City Manager Shang responded she was not sure but, she will find out .
Vice Mayor Nabicht stated he does want these items in the form of policy or a directive to
the City Manager. There was no other discussion.
Mayor Masiarczyk asked if there was any public comment and there was none.
12. CITY ATTORNEY COMMENTS:
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13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
Mayor Masiarczyk adjourned the meeting at 5:40 p.m.
_________________________________________
Janet Day, Deputy City Clerk
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Regular Commission Meeting
City Commission
Mayor John C. Masiarczyk Sr.
Vice Mayor Chris Nabicht
Commissioner Heidi Herzberg
Commissioner Gary Mitch Honaker
Commissioner Nancy Schleicher
Commissioner Diane J. Smith
Commissioner Brian Soukup
Monday, August 1, 2016 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner Smith
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
starting with District #1, #2, #3, #4, #5, #6 and the Mayor
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes - Special Commission Meeting and Regular Commission
Meeting of July 18, 2016 - Joyce Raftery, City Clerk (386) 878-8502.
Background: N/A
Attachments: July 18, 2016 SCM Minutes
July 18, 2016 RCM Minutes
5. PRESENTATIONS/AWARDS/REPORTS:
A. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce
Raftery, City Clerk (386) 878-8502.
Background: Quarterly Reports of City Advisory Boards/Committees:
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City Commission Regular Commission Meeting August 1, 2016
1) Deltona Economic Development Advisory Board - (Presented by
Chair Tanya Boggs)
2) Planning and Zoning Board - (Written Report Only)
3) Firefighters’ Pension Plan Board of Trustees - (Written Report
Only)
Attachments: DEDAB 2016 Second Quarter Report
P&Z 2016 Second Quarter Report
FFPP 2016 Second Quarter Report
6. CITY COMMISSION SPECIAL REPORTS:
7. PUBLIC FORUM: - Citizen comments limited to items not on the agenda and
comments on items listed on the agenda will take place after discussion of each
item.
Citizen comments for any items. (4 minute maximum length per speaker)
CONSENT AGENDA: The consent agenda contains items that have been
determined to be routine and non-controversial. If anyone in the audience
wishes to address a particular item on the consent agenda, now is the
opportunity for you to do so. Additionally, if staff or members of the City
Commission wish to speak on a consent item, they have the same opportunity.
8. CONSENT AGENDA:
A. Request for approval of Second Amendment to Interlocal Agreement for Fire
and/or Rescue Mutual Aid within Volusia County, Florida. Bill Snyder, Fire
Chief, (386) 575-6902
Strategic Goal- Public Safety
Background: In September of 2011, the City entered into an interlocal agreement
with other public agencies in Volusia County to provide fire and
rescue mutual aid services in emergency situations. The agreement
was for a period of five years and expires on October 2016. Staff
desires to renew this agreement for another five year period under
the same terms and conditions, as provided for in Section 19 of the
agreement.
Attachments: ATTACHMENT A - MAP
SECOND AMENDMENT TO INTERLOCAL AGREEMENT
2011-2016 Agreement Amendment
B. River to Sea Transportation Planning Organization (TPO) FY2016/17 Funding
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City Commission Regular Commission Meeting August 1, 2016
Agreement - Chris Bowley, AICP, Planning & Development Services Director
(386) 878-8602.
Strategic Goal: Fiscal Issues, Transportation/CIP.
Background: The River to Sea TPO operates as a regional transportation agency
for communities within Volusia and Flagler Counties. There is an
agreement for the operation of the TPO as the City’s regional
representative, per the attached River to Sea TPO FY2016/17
Funding Agreement. The TPO has several boards/committees,
which City elected officials, staff, and citizens represent the
community on transportation matters. The TPO performs feasibility
studies and project funding, the most recent of which is for the
Lakeshore Multi-Use Trail.
Attachments: 2016-2017 River to Sea TPO Agreement
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Ordinance No. 24-2016, Vineland Reserve RPUD
(RZ15-006), at first reading - Chris Bowley, AICP, Planning and Development
Services, (386) 878-8602.
Strategic Goal: Create more diversified and high-quality housing opportunities.
Background: The ±102.7 acre Vineland Reserve property has development rights
assigned in a prior rezoning action to Residential Planned Unit
Development (RPUD). The applicant has applied for a zoning
amendment to the existing RPUD to create a new RPUD. The prior
RPUD approval was for 346 total dwelling units (218 single family
and 128 townhomes). The proposed RPUD increases the total
dwelling units to 407 (279 single family and 128 townhomes). The
RPUD amendment application was reviewed by the Planning &
Zoning Board on June 15, 2016, and the Board unanimously voted
to recommend denial of the application to the City Commission. The
Planning & Zoning Board’s comments were based on the following:
1. Add an amenity center that serves the single-family residential
portion of the site;
2. More open space is needed within the single-family residential
subdivision;
3. Provide more pedestrian connectivity and a connection to the
adjacent school;
4. Remove the eastern roadway connection to Collins Road and
ensure that the connection shown is for a 20-ft. wide
emergency vehicle connection only;
5. Ensure that the City is included in the design review of Doyle
Road; and
6. Provide 100% opaque screening along Collins Road to screen
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City Commission Regular Commission Meeting August 1, 2016
the site from nearby less-intensive residential uses.
The applicant worked with City staff to update the Development
Agreement and Master Development Plan with the above listed
comments. With the proposed comments from the Planning &
Zoning Board, the ordinance is transmitted forward to the City
Commission for first reading.
Attachments: Ordinance No. 24-2016
Vineland Reserve Development Agreement
Staff Report 050416
Vineland Reserve MDP
Location Map
Aerial Photo
Soils Map
Zoning Map
Proposed Zoning Map
Traffic Study 111315
B. Request approval and adoption of Final Assessment of Resolution No.
2015-41 for the creation of the Arbor Ridge Phase 5 Street Lighting District -
Gerald Chancellor, Public Works Department (386) 878-8998.
Strategic Goals: Infrastructure and Public Safety
Background: The City has received a petition requesting the creating of a new
Street Lighting District for a new subdivision, Arbor Ridge Phase 5.
The petition bears one (1) signature representing 100% of the
property within the proposed boundaries. The proposed District will
include the installation of twenty-five (25) 100-watt decorative street
lights and twenty-five (25) 16’ colonial single poles. This installation
is in keeping with the majority of the other types of installation within
the Arbor Ridge community. The subject property has been platted
and can be found in Plat Book 57, Pages 23-25 as recorded in
Volusia County. Arbor Ridge Phase 5 as platted has seventy-seven
(77) single family lots of approximately equal size within the
proposed street lighting district. The estimated annual charge per
platted lot for the first and subsequent years is estimated at $88.99.
On November 16, 2015, the City Commission approved the
preliminary assessment resolution (Resolution No. 2015-41) to
create this district.
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Attachments: Arbor Ridge Phase 5 Notice of Publication 7-16
Arbor Ridge Phase 5 Streetlighting Notice of Hearing Letter Arbor Ridge Enclave
Arbor Ridge Phase 5 Streetlighting Notice of Hearing Letter DR Horton
Arbor Ridge Phase 5 Final Assessment Mailing List
10. OLD BUSINESS:
11. NEW BUSINESS:
A. Request for approval of DEP Agreement No. NF004 with the Florida
Department of Environmental Protection (FDEP) for the State Grant being
awarded for Brickell Regional Surface Water Treatment Facility - Gerald
Chancellor, P.E., Public Works, (386) 878-8998.
Strategic Goal: Infrastructure and Fiscal Issues - Improve the infrastructure
while maximizing alternative funding sources.
Background: The Brickell Dr. Drainage Improvement project is needed to improve
the overall drainage in the area as well as treat the stormwater prior
to it being discharged into Lake Monroe. The project is currently in
the budget and the department has been waiting on the award of
grant funding from FDEP and the EPA. This agreement is the final
step in securing that funding and moving the project forward.
The proposed estimated project cost is $605,550, with $363,500 of
that being funded by this grant. The balance will be paid from the
Stormwater Special Revenue Fund.
The City Commission must approve this agreement no later than
August 1st, 2016 in order for it to be returned to FDEP by the
deadline of August 10th and receive the grant award.
This project is projected to continue into the next fiscal year, and will
be bid in the next 60-75 days.
Attachments: DEP Agreement No NF004
DEP Agreement No NF004-location map
B. Consideration of Commissioner Herzberg’s appointment to the Parks and
Recreation Advisory Board. - Joyce Raftery, City Clerk’s Office (386)
878-8502.
Strategic Goal: Internal and external communication.
Background: Ms. O’Connor, Commissioner Herzberg’s appointment resigned from
the Parks and Recreation Advisory Board.
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The City has run press releases, posted the openings on D-TV, the
City's web page and bulletin boards. To date the City has received
applications from the following individuals: Maribel Montanez and
Gizelle Sierra.
Attachments: Parks & Recreation Member List
Resignation - O'Connor
Application - Montanez
Application - Sierra
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need a
record of the proceedings, and for such purpose he/she may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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