City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Agenda City Commission Tuesday, September 6, 2016 5:30 PM 2nd Floor Conference Room City Manager's Agenda Review Meeting 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Commissioner Schleicher - Rev. Dr. Mark Winkler from Emmaus Lutheran Church. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes - Regular Commission Meeting of August 15, 2016 - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A 5. PRESENTATIONS/AWARDS/REPORTS: A. Presentation - Certificate of Recognition to West Volusia Youth Baseball 2016 Florida T-Ball State Champions Background: WVYB won the T-Ball state championship for 2016. · The team won first place overall. · Shooter Hess, Kolton Pickens, Noah Lochiatto, Christian Figueroa, Brody Costantine and Alek Abreu placed first in the "Around the Horn" competition. · In the Base Running challenge Kedian Cruz won first place in Double Run and Jayden Marcano-Huice placed second in Home run run. City of Deltona Page 1 Printed on 6/3/2020 City Commission Agenda September 6, 2016 The team was undefeated in pool play: Game 1: Shalimar 32-1. Game 2: Bartow 34-24. Game 3: Wildwood 21-10. Game 4: Marianna 32-9. The team was undefeated in tournament play: Game 1: Wesley Chapel 20-9 Game 2: Okeechobee 28-17 Game 3: Wesley Chapel 21-10. Every game ended in a run rule and they outscored their opponents 188-80. Attachments: WVYB T-Ball Championship 6. CITY COMMISSION SPECIAL REPORTS: 7. PUBLIC FORUM: - Citizen comments limited to items not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Citizen comments for any items. (4 minute maximum length per speaker) CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 8. CONSENT AGENDA: A. Request for approval of Interlocal Agreement for the operation, administration and maintenance of reclaimed water interconnects with Volusia County, City of Orange City and the City of Deland. Gerald Chancellor, P.E., Public Works Director, (386) 878-8998 Strategic Goal: Infrastructure Background: The West Volusia Water Suppliers (WVWS) consisting of the City of Deltona, Volusia County, City of Orange City and the City of Deland have been working together for joint benefit for the distribution of water resources within our region. A previous agreement was signed for construction which has been recently completed. This agreement is necessary to establish the operation, administration and maintenance guidelines and establish a cost for the transfer of City of Deltona Page 2 Printed on 6/3/2020 City Commission Agenda September 6, 2016 reclaimed water from one supplier to another. Attachments: Interlocal Agreement - Reclaimed Water 2016.pdf B. Request for approval to modify the scope of the License Plate Readers (LPR’s) system from what was originally presented in the FY 2015/2016 budget - Captain Erik Eagan, VCSO, (386) 806-7030 Strategic Goal: Public Safety Background: The original FY 2015/2016 budget included a request for four (4) LPR systems. After review a better option would to be to install a covert LPR speed trailer ($30,000), along with six lanes of static LPR system ($60,000). This coverage around the City could have a huge impact on enforcement and crime analysis/investigative/intelligence efforts. The Volusia County Sheriff’s Office has budgeted to purchase static LPR systems to cover the outskirts of Deltona at four (4) strategic locations. If the City decided to purchase the proposed static LPR systems, they would complement the budgeted LPR systems that VCSO is purchasing. Therefore, it is the recommendation of staff to modify the scope of the LPR project from the four 4-camera LPR systems to a covert LPR speed trailer and five travel lanes of static LPR systems at approximately the same cost of $90,000. There would be an annual maintenance cost of approximately 15-17% in future budget cycles. 9. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing and approval of Resolution No. 2016-42, adopting the Tentative Millage Rate for the levy of ad valorem taxes for FY 2016/2017 - Robert Clinger, Finance Department (386) 878-8552. Strategic Goal: Fiscal Issues Background: State law requires that the City hold a public hearing on the tentative budget and proposed millage rate between 65 and 80 days from the date (July 1, 2016) of certification of taxable value provided by the Property Appraiser. This hearing was publicized via the TRIM Notice mailed by the County Property Appraiser on or about August 17, 2016. At this hearing, the City will: · First discuss the percentage increase or decrease in millage over the rolled-back rate. The proposed millage rate of 7.950 reflects a 7.3% increase from the rolled-back rate. · Adopt a tentative millage (Resolution No. 2016-42) and budget City of Deltona Page 3 Printed on 6/3/2020 City Commission Agenda September 6, 2016 (Resolution No. 2016-43) by separate vote and in that order as required by State law. · If the tentatively adopted millage rate exceeds the proposed rate presented in the TRIM Notice (7.990), each taxpayer within the City must be notified of the increase by first class mail. · Prior to adopting the millage-levy resolution, the name of the taxing authority (City of Deltona, Florida), the rolled-back rate (7.412), and the percentage increase or decrease compared to the rolled-back rate (7.3% increase), and the millage rate to be levied (7.950) must be publicly announced. The tentative millage rate and budget will be used to advertise the final budget hearing scheduled for September 19, 2016. Attachments: Resolution 2016-42-Tentative Millage Rate B. Public Hearing and approval of Resolution No. 2016-43 adopting the tentative annual budget for FY 2016/2017 - Robert Clinger, Finance Department (386) 878-8552. Strategic Goal: Fiscal Issues Background: State law requires that the City hold a public hearing on the tentative budget and proposed millage rate between 65 and 80 days from the date (July 1, 2016) of certification of taxable value provided by the Property Appraiser. This hearing was publicized via the TRIM Notice mailed by the County Property Appraiser on or about August 17, 2016. At this hearing, the City: · May amend the tentative budget and re-compute its proposed millage rate, and publicly announce the percent, if any, by which the recomputed proposed millage exceeds the rolled-back rate. · Will adopt a tentative millage (Resolution No. 2016-42) and budget (Resolution No. 2016-43), in that order. · If the tentatively adopted millage rate exceeds the proposed rate presented in the TRIM Notice (7.99), each taxpayer within the City must be notified of the increase by first class mail. · The adopted tentative millage and budget will be used to advertise the final hearing scheduled for September 19, 2016. Attachments: Resolution 2016-43-Tentative Budget Memo Code Staffing Reduction Compensation Study Update C. Request for approval of Resolution No. 2016-47 amending the FY 2015/2016 budget for the General Fund, Capital Equipment Fund, Parks Projects Fund, Municipal Complex Fund and Grants Match Fund in order to reallocate City of Deltona Page 4 Printed on 6/3/2020 City Commission Agenda September 6, 2016 anticipated surplus funds to other projects - Robert Clinger, Finance Department - (386) 878-8552. Strategic Goal: Fiscal Issues Background: General Fund revenues are tracking on budget for FY 2015/2016 but expenditures are trending below which is expected to result in an overall surplus. Several unfunded projects were approved by the City Commission at recent meetings and staff was directed to prepare a budget amendment in order to fund some projects that were not budgeted in the past. The attached document “Proposed FY 2015/2016 Budget Amendment” provides information regarding the unfunded projects. This reallocation of funds will provide the City Manager with the discretion to utilize the appropriate funds for the general categories and concepts reflected in the attachment while giving the City Manager the discretion to revise some of the specifics contained therein as deemed in the best interests of the City as determined by the City Manager. Attachments: R-2016-47 mid-year budget amendment Tentative FY 15-16 budget amendment Budget Amendment 2016-092 Budget Amendment 2016-091 Budget Amendment 2016-090 Budget Amendment 2016-089 Budget Amendment 2016-088 D. Request for approval of Resolution 2016-48 to revise the City’s Minimum Fund Balance Policy to increase the Grants Match Reserve by $500,000 bringing the total for the Grants Match Reserve to $1,000,000 - Robert Clinger, Finance (386) 878-8552. Strategic Goal: Fiscal Issues Background: The City adopted Resolution 2014-30 establishing a Grants Match Reserve in the amount of $500,000 as part of the City’s Minimum Fund Balance Policy. To date, none of these funds have been used. Based on Commissioners’ input, staff is now proposing increasing this reserve to $1,000,000. One of the City’s Strategic Goals is to more aggressively pursue grant City of Deltona Page 5 Printed on 6/3/2020 City Commission Agenda September 6, 2016 opportunities. In moving this goal forward, the City has a contracted Grants Writer who is actively seeking grant opportunities. Many grant opportunities arise throughout the year, long after the City’s annual budget has been adopted. This would allow the City to have matching funds available at any time for grant opportunities that staff was not aware of during the budget process and therefore, were not included in the City’s annual budget. Attachments: R-2016-48 increase grants match FB E. Public Hearing - Resolution No. 2016-41, Southwest Deltona Community Redevelopment Area (CRA) Board Action on the Community Redevelopment Plan - Chris Bowley, AICP, Planning and Development Services, (386) 878-8602. Strategic Goal: Economic Development. Pursue the creation of a CRA for Deltona Blvd. Background: The City of Deltona to-date has received the proper Delegation of Authority from the Volusia County Council on July 7, 2016. From August 15-September 6, 2016, it has taken the proper steps to create the Southwest Deltona Community Redevelopment Area (CRA) Redevelopment Agency, have the Planning & Zoning Board as the Local Planning Agency review the Redevelopment Plan, and have the Redevelopment Plan transmitted to the City Commission for review and adoption. Resolution No. 2016-41 is for the City Commission to adoption of the Southwest Deltona Community Redevelopment Area Redevelopment Plan. Attachments: Res No. 2016-41 - Adopting Redevelopment Plan County Res 2016-092 Deltona CRA 070716 Southwest Deltona CRA Redev Plan 061016 F. Public Hearing - Ordinance No. 31-2016, Southwest Deltona Community Redevelopment Area (CRA) Board Action to create the Community Redevelopment Trust Fund, at first reading - Chris Bowley, AICP, Planning and Development Services, (386) 878-8602. Strategic Goal: Economic Development. Pursue the creation of a CRA for Deltona Blvd. Background: The City of Deltona has taken the proper steps to create and establish the Southwest Deltona Community Redevelopment Area and the Redevelopment Agency, and review and approval of the City of Deltona Page 6 Printed on 6/3/2020 City Commission Agenda September 6, 2016 Redevelopment Plan at all levels. The establishment of the Community Redevelopment Trust Fund is the next step in the process and Ordinance No. 31-2016 provides for that fund creation. Attachments: Ord No. 31-2016 - Establishing CRA Trust Fund County Res 2016-092 Deltona CRA 070716 Southwest Deltona CRA Redev Plan 061016 G. Public Hearing - Ordinance No. 24-2016, Vineland Reserve RPUD (RZ15-006), at second and final reading - Chris Bowley, AICP, Planning and Development Services, (386) 878-8602. Strategic Goal: Create more diversified and high-quality housing opportunities. Background: The ±102.7 acre Vineland Reserve property has development rights assigned in a prior rezoning action to Residential Planned Unit Development (RPUD). The applicant has applied for a zoning amendment to the existing RPUD to create a new RPUD. The prior RPUD approval was for 346 total dwelling units (218 single family and 128 townhomes). The proposed RPUD increases the total dwelling units to 407 (279 single family and 128 townhomes). The RPUD amendment application was reviewed by the Planning & Zoning Board on June 15, 2016, and the Board unanimously voted to recommend denial of the application to the City Commission. The Planning & Zoning Board’s comments were based on the following: 1. Add an amenity center that serves the single-family residential portion of the site; 2. More open space is needed within the single-family residential subdivision; 3. Provide more pedestrian connectivity and a connection to the adjacent school; 4. Remove the eastern roadway connection to Collins Road and ensure that the connection shown is for a 20-ft. wide emergency vehicle connection only; 5. Ensure that the City is included in the design review of Doyle Road; and 6. Provide 100% opaque screening along Collins Road to screen the site from nearby less-intensive residential uses. The City Commission approved Ordinance No. 24-2016 at first reading at their August 1, 2016, public hearing. The ordinance has no changes from that date. City of Deltona Page 7 Printed on 6/3/2020 City Commission Agenda September 6, 2016 Attachments: Ordinance No. 24-2016 Vineland Reserve Development Agreement Staff Report 050416 Vineland Reserve MDP Location Map Aerial Photo Soils Map Zoning Map Proposed Zoning Map Traffic Study 111315 10. OLD BUSINESS: 11. NEW BUSINESS: A. Request Approval for funding the Bullying Prevention Program with Volusia County School Board and Bully Armor, Inc. for the City of Deltona schools - Steve Moore, Parks & Recreation Department, 386-878-8902 Strategic Goal: Infrastructure - Develop recreational programs in partnership with Volusia County middle school sites utilizing existing infrastructure Background: The City of Deltona has a need to offer recreational programs in a full size gymnasium during the evening and weekend timeframes. Staff has met with Volusia County on two separate occasions: April 20th and May 19th at Heritage Middle School, to discuss the potential opportunity for a collaborative partnership. During the last meeting, it was decided the use of the gymnasium could be made available for the City of Deltona to offer recreational programs, if the City would participate in the cost for the Bullying Program. The City of Deltona could utilize the gymnasium for 30 hours per week, provided City staff is present during that timeframe to monitor and supervise the programs. In 2014, Bully Armor assisted with the initial participation in five (5) Volusia County Schools: Deltona Lake Elementary, Friendship Elementary, Spirit Elementary, Timbercrest Elementary and Galaxy Middle School. The cost for the City is $ 23,450.00 (see attached), which is for a three (3) year period, for the remaining eight (8) schools. The remaining schools are Heritage Middle, Pride Elementary, Osteen Elementary, Sunrise Elementary, Deltona Middle, Enterprise Elementary, Forest Lake Elementary, and Discovery Elementary. The City of Deltona Page 8 Printed on 6/3/2020 City Commission Agenda September 6, 2016 Olweus Bullying Prevention Program (OBPP) is the most researched and best known bullying prevention program available today. With over thirty-five years of research and successful implementation all over the world, OBPP is a whole-school program that has been proven to prevent or reduce bullying throughout a school setting. The funding for this program is included in the upcoming FY 16/17 Budget and an agreement will follow for consideration, which will be the first step in moving this project forward. Bully Armor Inc., is planning on conducting a fund raising event on September 10, 2016 at Dewey Boster Soccer Complex and has requested a ceremonial check from the City of Deltona, for the $23,450.00 to promote the Bullying Program. The program curriculum is offered online and the teachers that are trained in the OBPP can choose what to show that particular day. Mr. Tom Vaughn, Principal of Heritage Middle School has been appointed by Mr. Russell, who has been working with Mr. Nick Pizza of Bully Armor to act as the point of contact for the Bullying Program. Attachments: Bullying Prevention Program 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: 15. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 9 Printed on 6/3/2020