City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Monday, May 15, 2017 5:30 PM 2nd Floor Conference Room City Manager's Agenda Review 1. CALL TO ORDER: Mayor Masiarczyk called the meeting to order at 5:30 p.m. 2. ROLL CALL – CITY CLERK: Mayor Masiarczyk stated let the record show that everyone is present, City Manager and City Attorney with the exception of Commissioner Soukup and Commissioner Alcantara. Commissioner Alcantara arrived at 5:31 p.m. Commissioner Soukup arrived at 5:33 p.m. 3. INVOCATION AND PLEDGE TO THE FLAG: Mayor Masiarczyk led the Pledge to the Flag. A. Invocation Presented by Vice Mayor Nabicht Vice Mayor stated the invocation would be a silent invocation. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes - Regular Commission Meeting of May 1, 2017, as presented. - Joyce Raftery, City Clerk (386) 878-8502. There were no comments or questions regarding the Minutes for May 1, 2017. 5. PRESENTATIONS/AWARDS/REPORTS: A. Presentation of inductees to the Wall of Fame - Representative David Santiago and Jack Hoyt. Mayor Masiarczyk asked if David Santiago would be in attendance and Ms. Day responded "yes". He asked if the family of Jack Hoyt would be in attendance and it was City of Deltona Page 1 Printed on 6/3/2020 City Commission Minutes May 15, 2017 determined that no one had heard from anyone. He asked if Ms. Day would be reading the certificates and Ms. Day responded "yes". B. Recognition - Steve Narvaez, IT Director Mayor Masiarczyk asked if there was a certificate for Mr. Narvaez and Ms. Day responded "yes". C. Proclamation - Emergency Medical Services Week, May 21-27 There were no comments on this item. D. Proclamation - National Safe Boating Week, May 20-26 Mayor Masiarczyk stated he was not sure if anyone would be in attendance to receive the proclamation. There were no other comments. E. Marilyn Crotty, of the Florida Institute of Government, will present reports on the Economic Development Community Workshop held on March 29, 2017 and the Parks & Recreation Visioning and Strategy Session held on April 24, 2017. Jerry Mayes, Economic Development Manager, (386) 878-8619 and Steve Moore, Parks & Recreation Director, (386) 878-8900. Strategic goal: Internal and External Communication. Mayor Masiarczyk stated this item is a presentation by Marilyn Crotty. Vice Mayor Nabicht asked what would be done with the reports tonight; will we just accept them and then set a workshop for each one separately. Mayor Masiarczyk responded that the Commission would accept them and then workshop them. City Manager Shang stated she would like to have guidance. Mayor Masiarczyk responded we will accept the reports, discuss the results at a workshop and prioritize the final results. The Commission agreed. 6. CITY COMMISSION SPECIAL REPORTS: Mayor Masiarczyk asked if there were any Commission Special Reports. Commissioner Bradford asked if this is where you can bring up things to workshop. Commissioner Herzberg responded this is if you are on a Board like the Transportation Planning Organization (TPO). Commissioner Bradford stated she was wanting to get something on an agenda with Mr. Doan regarding water bills and working with the community services. It was determined that could be brought up under Commission Comments. City of Deltona Page 2 Printed on 6/3/2020 City Commission Minutes May 15, 2017 Commissioner Herzberg stated she would have reports from the Volusia League of Cities (VLOC) Executive Board and a River of Lakes Heritage Corridor update. Mayor Masiarczyk asked if the Round Table of Elected Officials meeting should be brought up as there were no decisions made at the meeting. City Manager Shang stated there was a request for input from the City Managers regarding the sales tax issue so, a sub-committee was created. There were no other comments. 7. PUBLIC FORUM: - Citizen comments limited to items not on the agenda and comments on items listed on the agenda will take place after discussion of each item. CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 8. CONSENT AGENDA: 9. ORDINANCES AND PUBLIC HEARINGS: 10. OLD BUSINESS: 11. NEW BUSINESS: A. Consideration of appointment or re-appointment of seven (7) members and four (4) alternate members to the Economic Development Advisory Board. - Joyce Raftery, City Clerk (386) 878-8502 Mayor Masiarczyk explained seven (7) members were needed on this Board and there was one (1) member needed at this time. Commissioner Soukup stated he was replacing his member Stauffenberg with Mr, Sniffen. The Commission went over the list and each Commissioner appointed/re-appointed their member to the Board. Mayor Masiarczyk went over the list of those appointed plus the two (2) alternates. B. Consideration of appointment or re-appointment of seven (7) members to the William S. Harvey Deltona Scholarship Advisory Board. - Joyce Raftery, City Clerk (386) 878-8502 Mayor Masiarczyk stated next we have the appointment of members to the William S . Harvey Scholarship Committee. It was determined that Commissioner Soukup's member had resigned and he appointed Medina. All the other members were reappointed. City of Deltona Page 3 Printed on 6/3/2020 City Commission Minutes May 15, 2017 12. CITY ATTORNEY COMMENTS: there were no comments. 14. CITY COMMISSION COMMENTS: Mayor Masiarczyk stated the Commission had not rescheduled a meeting to go over the policies and procedures and there were a couple of things on Charter Review that he needed to make the Commission aware of. He stated an email was sent out and there was no response and if there is any interest in this we cannot wait much longer. He stated he did not have any specific issue with the Charter but several other people have talked about it . He went over the procedure and the timeline. Commissioner Honaker commented if people want to do it they need to read and follow the Charter. Mayor Masiarczyk clarified that he was speaking about a Charter Review not a Charter Amendment and there was no interest . He stated he will bring it up at the meeting so the Commission can say it publicly. Commissioner Soukup spoke about the Health Academy at the Ivey Hawn Charter School that Halifax is sponsoring. He stated he believed it would affect the health academies in Deltona by drawing those kids to that school. Mayor Masiarczyk stated he was going to bring it up for discussion at the regular meeting and all we had been asked to do was to offer support. He stated all he wanted to do was to have Mrs. Jackson send an email stating we support their efforts. Commissioner Herzberg suggested if individual Commissioners want to support it they can do it. Mayor Masiarczyk asked as a body do we want to support it. Commissioner Bradford asked about making a motion to approve the changes to the policies and procedures that have already been approved by the Commission and Mayor Masiarczyk responded that he had wanted to do that and it is evident that the Commission needs to start adhering to those things. Commissioner Soukup brought up the discussion of the use of the City logo and the City Manager's ability to approve the use of the logo suggesting that it was his understanding that each request was to be addressed on a case by case basis. He stated he will show the Commission an example tonight during his closing comments of how the City can get in trouble by not addressing this issue. Mayor Masiarczyk commented that he wanted to get back to what closing comments were in the past. He stated they are not meant to be additional Commission Meetings based upon what all seven (7) of us think up during the week. He stated the meetings are being thrown all out of kilter and we are raising issues that none of us are prepared to talk about at the end of the meeting. He suggested the Commissioners should talk with the City Manager or the City Attorney and they would get the information for you. Vice Mayor Nabicht suggested that if there is an issue that is of some urgency then there should be discussion otherwise what was talked about at the Policies and Procedures Meeting was adding a line item to the agenda for Commissioners to request for things to be put on a future agenda . He stated the way that would work is you would make a motion to have an item added to a City of Deltona Page 4 Printed on 6/3/2020 City Commission Minutes May 15, 2017 future agenda, it would get a second and get voted on to get placed on a future agenda. He stated that way the item would be publically noticed, there could be discussion with staff so that any information needed could be included. He stated when you just throw something out a lot of misinformation gets put out there, staff does not have the opportunity to respond or have the materials needed to be able to make a decision; the Commission gets into a heated discussion and we end up with misinformation. Mayor Masiarczyk asked to stop this discussion as we are supposed to be doing Agenda Review. 13. CITY MANAGER COMMENTS: City Manager Shang stated that under Public Comment there may be discussion regarding the amphitheater contract. She stated she has a meeting scheduled with the County at the direction of the Commission last year as this is the last year of the contract and she has sent out a termination notice. She stated she will be meeting with County Staff in regards to that agreement and whether or not we can re-negotiate another agreement. She stated there are some who are concerned that the City is paying $250,000 per year for the amphitheater as well as staff support for the Leonia Center. City Manager Shang stated the second issue is there will be a gentleman with a petition regarding not wanting sidewalks on Collinswood. Commissioner Honaker responded that is in District 1 and he is going to make a motion to suspend the rules so there can be discussion at that time. He stated he does not just represent those 26 people, he represents the whole district. Mayor Masiarczyk stated he will allow discussion at the end of Public Comments. The Commission discussed not having discussion with the public during Public Comment and how this can be addressed in the future. Commissioner Soukup asked if the Commission had not already made a decision on how we would handle sidewalks in the future. City Manager Shang responded the Commission had put forth three (3) new criteria: 1) sidewalks can be added to the list at the request of a Commissioner of a District, 2) if it was requested by the public and 3) is based on high use and traffic issues. City Manager Shang stated she will be seeking direction in regards to the banners; there are two (2) proposed locations. She will also be giving an update on some bookings for the Community Center. Lastly she stated that Commissioner Bradford had sent a thank you card for the flowers. Captain Eagan stated as a reminder that today is National Police Officers Memorial Day. 15. ADJOURNMENT: Mayor Masiarczyk adjourned the meeting a 6:04 p.m. City of Deltona Page 5 Printed on 6/3/2020 City Commission Minutes May 15, 2017 ________________________________________ Janet Day, Deputy City Clerk City of Deltona Page 6 Printed on 6/3/2020