City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Tuesday, September 5, 2017 5:30 PM 2nd Floor Conference Room City Manager's Agenda Review 1. CALL TO ORDER: Mayor Masiarczyk called the meeting to order at 5:30 p.m. 2. ROLL CALL – CITY CLERK: Present: 4 - Commissioner Alcantara Commissioner Bradford Commissioner Honaker City Attorney 3. INVOCATION AND PLEDGE TO THE FLAG: Mayor Masiarczyk led the Pledge to the Flag. Mayor Masiarczyk asked to call the roll. It was noted that Commissioner Alcantara and Commissioner Honaker were absent. Mayor Masiarczyk commented the City of South Daytona had contacted him about the Veterans' Museum as they are looking into doing something. He commented the City Manager, the Mayor, City Attorney and several others came to tour the park and the museum and they were very impressed. He gave them some tips on do's and don'ts. He was told they will keep the City informed and it will also present another avenue for duplicates to be able to exchange. A. Invocation Presented by Vice Mayor Nabicht Vice Mayor Nabicht stated the Deltona Fire Chaplain, Chaplain Belton would be presenting the invocation. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes - Regular Commission Meeting of August 21, 2017, as presented. - Joyce Raftery, City Clerk (386) 878-8502. City of Deltona Page 1 Printed on 6/3/2020 City Commission Minutes September 5, 2017 There were no questions or comments on this item. 5. PRESENTATIONS/AWARDS/REPORTS: A. "Deltona: Making It Happen" video presentation There were no questions or comments on this item. B. Recognition to Al Everson and Barb Shepherd-Outstanding reporting and for keeping the residents of the City of Deltona current on local news. Strategic goal: Communication There were no questions or comments on this item. 6. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: Vice Mayor Nabicht stated he was going to ask a question with the potential of the storm coming and Redman getting ready to hit the ground. It was determined that Redman had already begun. He asked if the City gets hit with a storm and there is a lot of storm debris for six (6) to eight (8) weeks, do we want to modify his contract or ask him to reflect new dates as it would not be an accurate situation to be evaluating. He asked if he should bring that up under Special Reports or Commission Comments. Mayor Masiarczyk suggested waiting to see what happens as to whether the storm comes or not. City Manager Shang suggested that Mr. Redman has probably done this a number of times. Interim City Attorney Fowler asked how long the performance is and City Manager Shang responded until January 2019. Mr. Baker stated he believed it is for 45 days. It was recommended that the City Manager look into revising the schedule if the hurricane comes and that Vice Mayor Nabicht bring this up under Commission Comments. Mayor Masiarczyk stated to let the record show that Commissioner Honaker and Commissioner Alcantara arrived. Commissioner Honaker arrived at 5:32 p.m. and Commissioner Alcantara arrived at 5:33 p.m. 7. PUBLIC FORUM: - Citizen comments are limited to issues and concerns not on the agenda and comments on items listed on the agenda will take place after discussion of each item. City of Deltona Page 2 Printed on 6/3/2020 City Commission Minutes September 5, 2017 CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 8. CONSENT AGENDA: 9. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Resolution No. 2017-24, Adopting the Tentative Millage Rate for the levy of ad valorem taxes for FY 2017/2018 - Robert Clinger, Finance Department (386) 878-8552. Strategic Goal: Fiscal Issues Mayor Masiarczyk stated the next item is the resolution for the tentative millage rate. There were no questions or comments on this item. B. Public Hearing - Resolution No. 2017-25, Adopting the tentative annual budget for FY 2017/2018 - Robert Clinger, Finance Department (386) 878-8552. Strategic Goal: Fiscal Issues Mayor Masiarczyk stated the next item is the resolution for the tentative budget. City Manager Shang stated she had a couple of comments; 1) Mr. Clinger and Ms. Hooper will be giving an intro in regards to the budget and 2) there were some questions asked and she believes she has provided the information that was requested except for two (2) things and she will list them out. She stated she also wanted to bring up that there were two (2) revisions to the budget that she proposed. She stated one (1) is to start the Citizens Academy in January instead of in the fall to give staff time to put things together; and per the direction of the Commission she included the Saxon Sewer Project even though it is not on Saxon, it is actually on Apache and it is in the budget as a capital project. She stated also later in the meeting the Commission will see a request for authorization for design work to finish the design of the Saxon project. There were no questions or comments on this item. C. Request for Approval of Budget Amendment/Transfers No. 2017-68 and 2017-69 as well as Resolution No. 2017-36 to Transfer $35,000 from Grants Match Fund to Deltona Water Capital Outlay Budget for the Saxon Blvd. City of Deltona Page 3 Printed on 6/3/2020 City Commission Minutes September 5, 2017 Sewer Line Project - Phase I - Robert Clinger, Finance, (386) 878-8552. Strategic goal: infrastructure improvements Mayor Masiarczyk stated the next item is the resolution for approval of a budget amendment for matching funds for the Saxon Sewer. There were no questions or comments on this item. D. Request for approval of Resolution No. 2017-35, amending the City Commission Operating Guidelines and Meeting Rules and Procedures - Joyce Raftery, City Clerk’s Office (386) 878-8502. Strategic Goal: Internal and External Communication. Mayor Masiarczyk stated the next item is the resolution amending the City Commission Operating Guidelines and Meeting Rules and Procedures. City Manager Shang stated she has two (2) questions that she will bring up at the meeting and there is one (1) typo. There were no other comments on this item. 10. OLD BUSINESS: A. Consent to transfer $26,291.00 of grant match funds for professional services for the Thornby H.E.R.E. project. Jerry Mayes, Economic Development Manager, (386) 878-8619. Strategic Goal: Economic Development. Mayor Masiarczyk stated the next item is a consent to transfer grant match funds for the Thornby H.E.R.E. Project. There were no questions or comments on this item. 11. NEW BUSINESS: 12. CITY ATTORNEY COMMENTS: There were no City Attorney comments. 13. CITY MANAGER COMMENTS: City of Deltona Page 4 Printed on 6/3/2020 City Commission Minutes September 5, 2017 14. CITY COMMISSION COMMENTS: Mayor Masiarczyk stated he received an email that says the Governor wants to have a conference call at 7:30 p.m. tonight so, depending on how the meeting is going he would like to go to the back office to call in to get the latest information on the hurricane unless the Commission thinks that would be inappropriate. He stated these things usually only take about 15 minutes. Commissioner Bradford suggested the Mayor announce he has a conference call with the Governor at 7:30 p.m. and will give an update. Vice Mayor Nabicht suggested taking a recess as we are limited on the Commission body and we would be taking someone else out of the voting mix. He stated these are important issues the Commission is considering tonight. It was determined the Commission could take a 10 - 15 minute recess and if necessary the Mayor would return to the meeting and have a staff person take his place on the conference call with the Governor. Mayor Masiarczyk suggested Deputy City Manager Dale Baker and the Fire Chief could sit in and if needed Mr. Baker can let the Mayor know if he needs to return to the conference call. City Manager Shang stated in line with the hurricane she has asked Mr. Fowler to draft an emergency resolution declaring a State of Emergency. Mayor Masiarczyk suggested the City Manager bring this up under Special Reports. Mr. Baker stated he had passed out some information as a heads up that this person might come to the meeting tonight. He explained that it was regarding a sign permit that was issued on February 25, 2000 for two (2) signs in the right-of-way and that he had received a complaint from a resident about the signs along with a photo. He stated it is a feud between neighbors and it is in Commissioner Bradford's district. Commissioner Honaker asked if it is a City street. Mr. Baker responded "yes". Mayor Masiarczyk commented that the City allowed this permit for the signs to stop people from dumping there. The residents purchased the signs and the City gave permission to put the signs up and what this has to do with is a dog doing its business back there. Interim City Attorney Fowler suggested a solution would be to move the signs from public property to private property. Mr. Baker stated the City does not have an issue with the signs, the issue is that the lady walks her dog there, the dog does its business and the lady does not clean up after the dog . Mayor Masiarczyk suggested this can be discussed at the meeting if the lady comes. City of Deltona Page 5 Printed on 6/3/2020 City Commission Minutes September 5, 2017 Commissioner Alcantara stated since he was late he was unable to request a hand full of things to be brought up under Commission Special Reports. He stated one (1) is related to advisory boards being given the ability to be more proactive; another is related to document management where he would need to get clarity from Mr. Narvaez and it was determined he should speak with the City Manager first; another is related to the City Charter where he saw something in the Winter Park Charter he liked; it was determined the Commission had decided there would not be a Charter Amendment done at this time as it is too late for next year. Mayor Masiarczyk suggested Commissioner Alcantara should have sent this request to the City Manager to forward to the Commission to review it to see how it might affect the City's current Charter. Commissioner Alcantara responded he will wait on these items until he meets with the City Manager. It was determined that Commissioner Alcantara would bring up giving the advisory boards more power to review things and make suggestions on their own and that he would save the other requests until he meets with the City Manager. There were no other questions or comments. 15. ADJOURNMENT: Mayor Masiarczyk adjourned the meeting at 5:47 p.m. _________________________________________ Janet Day, Deputy City Clerk City of Deltona Page 6 Printed on 6/3/2020