City Commission
Regular MeetingDeltona, FL · September 18, 2017
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, September 18, 2017 5:00 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
Mayor Masiarczyk called the meeting to order at 5:00 p.m.
2. ROLL CALL – CITY CLERK:
Mayor Masiarczyk stated the Special Meeting will just be Roll Call, Pledge and Business .
He explained there were five (5) applications with only three (3) of them being good. He
stated all the votes tonight will have to be roll call votes because we will not have the name
of the new Commissioner in the system. He asked if there were any questions and there
were none.
Present: 7 - Commissioner Bradford
Commissioner Herzberg
Commissioner Honaker
Vice Mayor Nabicht
Mayor Masiarczyk
City Attorney
City Manager Shang
Absent: 1 - Commissioner Alcantara
3. INVOCATION AND PLEDGE TO THE FLAG:
Mayor Masiarczyk led the Pledge to the Flag and he stated he will do the invocation.
A. Invocation Presented by Mayor Masiarczyk
4. APPROVAL OF MINUTES & AGENDA:
Commissioner Honaker stated he will have an addition to the minutes and he will bring that
up in the meeting.
There were no other comments on this item.
A. Approval of minutes - Regular Commission Meeting of September 5, 2017,
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as presented. - Joyce Raftery, City Clerk (386) 878-8502.
5. PRESENTATIONS/AWARDS/REPORTS:
Mayor Masiarczyk stated next is the Constitution Week proclamation and he asked if
anyone would be at the meeting to accept the proclamation. It was determined that no one
knew if anyone would be attending the meeting.
There were no other comments on this item.
A. Proclamation - Constitution Week
6. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
Mayor Masiarczyk asked if there were any City Commission Special Reports and there
were none. He stated he wanted to get through this tonight and that his plan was if there are
a lot of people at the meeting that want to talk about Hurricane Irma he would allow 30
minutes under Public Forum to speak about items that are not storm related and at the end
of that 30 minutes we will move on with the meeting if there is no objection. He stated we
have to get this agenda done and after Item 11C which is an update on Hurricane Irma we
will resume with the Public Comment.
City Manager Shang stated she is adding an additional item and Mayor Masiarczyk
responded he has not gotten that far yet. She stated it will item D after the Hurricane Irma
Update regarding various contracts with the haulers that the Commission needs to approve .
Mayor Masiarczyk suggested he had planned to discuss that item before we got that far on
the agenda suggesting it could be done under Special Reports; it is important that we get
that out of the way. City Manager Shang stated it is a budget amendment.
Commissioner Bradford commented that she believed if the commission addresses this
head-on we may be able to eliminate some public participation. She stated we need to give
direction to staff to respond to FP&L and Duke Energy regarding their customer service
and also when the trash is going to be picked up.
City Manager Shang stated this item is an action item.
Vice Mayor Nabicht suggested Item D could be a continuation of the emergency
declaration. After further discussion it was determined that item 11-D would be discussed
under Old Business.
There were no other comments on this item.
7. PUBLIC FORUM: - Citizen comments are limited to issues and concerns not on
the agenda and comments on items listed on the agenda will take place after
discussion of each item.
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CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
There were no items on the Consent Agenda.
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Resolution 2017-39, adopting the final Millage Rate for the
levy of ad valorem taxes for Fiscal Year 2017/2018 - Robert Clinger,
Finance (386) 878-8552.
Strategic Goal: Fiscal Issues
Mayor Masiarczyk stated the next item is the Millage Rate and there were no questions or
comments on this item.
B. Public Hearing - Resolution 2017-40 adopting the final annual budget for FY
2017/2018 - Robert Clinger, Finance Director (386) 878-8552.
Strategic Goal: Fiscal Issues
Mayor Masiarczyk stated the next item is the budget.
City Manager Shang stated she wanted to make the Commission aware that she received
information from Gene Gizzi regarding our health insurance and that the City included a
10% increase for Cigna in the budget in the 17/18 budget and that Cigna is asking for a
36% increase or about $1.2 million. She stated Net Delta would be about $663,000 since
we run on a calendar year. She state she worked with the Interim City Attorney Fowler and
in our contract it is month to month and we do not have to put it out to bid as there is an
exception in our procurement policy. She stated she has asked Mr. Gizzi to contact people
on our list who submitted bids previously to ask if there was any interest in providing health
insurance coverage to the City.
Commissioner Herzberg asked if this was the first year with Cigna and commented that it
looks like Cigna low balled the cost and then jacked it up.
Mayor Masiarczyk asked what the City Manager needed from the Commission tonight and
Interim City Attorney Fowler responded this was informational only. Mayor Masiarczyk
suggested there was no need to bring it up at the meeting as it may affect the budget and
Interim City Attorney Fowler responded if it does affect the budget, a budget amendment
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can be done at a later date. It was determined City Manager Shang could bring it up under
City Manager Comments and explain that the information came in and we are looking at
options.
Mayor Masiarczyk suggested City Manager Shang bring up that the City is gearing up for a
possible Hurricane Maria under City Manager Comments.
There were no other questions or comments on this item.
10. OLD BUSINESS:
11. NEW BUSINESS:
A. Request for City of Deltona funds - Review six (6) applications
Mayor Masiarczyk stated the next item is requests for City funds and there are six (6)
applications. He stated he is hearing that some of the Commissioners are telling the people
these funds are available so the people are applying. He stated these six (6) requests will
be the last for this budget year and he asked if the rest of the funds will go back into the
General Fund. City Manager Shang responded that is correct as this is the last meeting for
this fiscal year.
Commissioner Bradford stated she is a catalyst mentor and is a Board Member for the
House Next Door and she asked Interim city Attorney Fowler if she should recuse herself
from voting. Interim City Attorney Fowler responded he has never known anyone to get in
trouble for recusing themselves so, if there is any doubt you should recuse yourself.
Mayor Masiarczyk stated the Commissioners have agreed that this did not go the way we
wanted it to go and that we all have different opinions. He stated we are not excepting any
more applications for next year's budget until we get a good form and a good set of rules
that apply. He stated this was supposed to be for special events that are non -reoccurring
events and every single one of these is an ongoing event and does not qualify at all. He
stated that rule has been broken so let's just move on and get through this tonight.
There were no other questions or comments on this item.
C. Request for consideration of appointment or re-appointment of eleven (11)
members to the Affordable Housing Advisory Committee - Joyce Raftery,
City Clerk’s Office, (386) 878-8502.
Strategic Goal: Internal and External Communication.
Mayor Masiarczyk stated with regards to the appointment/re-appointment of members to
the Affordable Housing Advisory Committee (AHAC) the Commission normally gets a list of
those who want to and did not want to be re-appointed to the Committee so the
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Commissioners would know who to appoint. He asked if this item could be delayed and
City Manager Shang responded "no" because there will not be a quorum to meet. He
suggested appointing the ones the Commissioners want to and filling in the rest later.
There were no other questions or comments on this item.
B. Update on Hurricane Irma - Fire Chief Snyder, 386-575-6902 and Public
Works Director Matt Doan, 386-878-8973.
Strategic goal: Public safety.
Mayor Masiarczyk commented Fire Chief Snyder will be talking about waiving permit fees
and the City incurring the costs of picking up debris on private roads.
Commissioner Bradford asked if those on private roads have to sign the release and City
Manager Shang responded "yes".
Mayor Masiarczyk asked if the word "passable" could be inserted because there are some
private roads that trucks can't go down. It has to be a passable road where the trucks can
turn around and he used the road he lives on as an example of a road that after a certain
point it is not passable. He summarized the verbiage "passable roads" and that people
must sign release should be added. City Manager Shang suggested the Commission
should defer to Mr. Doan on that and it is implied that the people must sign a release .
Mayor Masiarczyk responded it may be implied but it is implied that trash should be kept on
the swale but on areas like on parts of North Normandy there is no swale there to put the
trash on.
Several Commissioners had concerns that some private roads are not accessible like in
some gated communities such as Twin Lakes. Vice Mayor Nabicht responded there is a
clause in the development order that allows access or they have a contract with the City for
emergency services or cleanup. Mayor Masiarczyk suggested letting staff figure that out .
Vice Mayor Nabicht stated the standard should be that if Waste Pro picks up their trash, we
will pick up the storm debris; if Waste Pro can't get down the road the debris would need to
be brought out to where Waste Pro picks up their garbage. Commissioner Bradford asked
that the release form be put online.
Mr. Doan commented we have the list from last year and we will do that again and just so
the Commission knows the storm debris will not be picked up within two (2) weeks but, that
is not a factor in this decision.
There were no other questions or comments.
Commissioner Alcantara arrived at 5:25 P.M.
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D. Budget amendment to appropriate a portion of the City’s Natural Disaster
Reserve to fund storm related expenses for debris removal, debris
monitoring, site rental, and city property damage from Hurricane Irma. The
budget amendment includes approval of contracts for debris removal
services (Crowder Gulf), debris monitoring services (Tetra Tech) and rental
of property for storm debris storage. - Robert Clinger, Finance, 386
878-8552
Strategic Goal: Public Safety
It was determined that this item will be moved to Old Business.
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
Mayor Masiarczyk adjourned the meeting at 5:25 P.M.
_________________________________________
Janet Day, Deputy City Clerk
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission
Mayor John C. Masiarczyk Sr.
Vice Mayor Chris Nabicht
Commissioner Christopher Alcantara
Commissioner Anita Bradford
Commissioner Heidi Herzberg
Commissioner Gary Mitch Honaker
Monday, September 18, 2017 5:00 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Mayor Masiarczyk
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
starting with District #1, #2, #3, #4, #5, #6 and the Mayor
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes - Regular Commission Meeting of September 5, 2017, as
presented. - Joyce Raftery, City Clerk (386) 878-8502.
Background: N/A
Attachments: Minutes of September 5, 2017
5. PRESENTATIONS/AWARDS/REPORTS:
A. Proclamation - Constitution Week
Background: The tradition of celebrating the Constitution was started by the
Daughters of the American Revolution. In 1955, DAR petitioned
Congress to set aside September 17-23 annually to be dedicated for
the observance of Constitution Week. The resolution was later adopted
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by the US Congress and signed into public law on August 2, 1956 by
President Dwight D. Eisenhower.
The aims of the celebration are to:
· Emphasize citizen’s responsibilities for protecting and
defending the Constitution.
· Inform people that the Constitution is the basis for American’s
great heritage and the foundation for our way of life.
· Encourage the study of the historical events which led to the
framing of the Constitution in September 1787.
Attachments: Constitution Week 2017
6. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
7. PUBLIC FORUM: - Citizen comments are limited to issues and concerns not on
the agenda and comments on items listed on the agenda will take place after
discussion of each item.
Citizen comments for any items. (4 minute maximum length per speaker)
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Resolution 2017-39, adopting the final Millage Rate for the
levy of ad valorem taxes for Fiscal Year 2017/2018 - Robert Clinger, Finance
(386) 878-8552.
Strategic Goal: Fiscal Issues
Background: State law requires that the City hold a public hearing to adopt the final
millage rate and budget.
At this hearing, the City will:
· First discuss the percentage increase in millage over the
rolled-back rate. The proposed millage rate of 7.8500 reflects a
7.9% increase from the rolled-back rate.
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· Adopt the millage rate (Resolution No. 2017-39) and budget
(Resolution No. 2017-40) by separate vote, and in that order as
required by State Law.
· Prior to adopting the millage-levy resolution, the name of the
taxing authority (City of Deltona, Florida), the rolled-back rate
(7.2784), and the percentage increase compared to the
rolled-back rate (7.9% increase), and the millage rate to be
levied (7.8500) must be publicly announced.
Attachments: Resolution 2017-39 Final Annual Millage Rate - Second Hearing - 9-18-17
B. Public Hearing - Resolution 2017-40 adopting the final annual budget for FY
2017/2018 - Robert Clinger, Finance Director (386) 878-8552.
Strategic Goal: Fiscal Issues
Background: State law requires that the City hold a public hearing to adopt the final
millage rate and budget. This agenda item is to adopt the final Budget
for Fiscal Year 2017/2018.
At this hearing, the City will:
· First discuss the percentage increase in millage over the
rolled-back rate. The proposed millage rate of 7.8500 reflects a
7.9% increase from the rolled-back rate.
· Adopt the millage rate (Resolution No. 2017-39) and budget
(Resolution No. 2017-40) by separate vote and in that order as
required by State law.
· Prior to adopting the millage-levy resolution, the name of the taxing
authority (City of Deltona, Florida), the rolled-back rate (7.2784),
and the percentage increase compared to the rolled-back rate
(7.9% increase), and the millage rate to be levied (7.8500) must be
publicly announced.
Attachments: Resolution 2017-40 Final Annual Budget - Second Hearing - 9-18-17
10. OLD BUSINESS:
11. NEW BUSINESS:
A. Request for City of Deltona funds - Review six (6) applications
Background: The Commission discussed at several meetings the $35,000
discretionary fund which could be provided to non-profit organizations
who applied for them. The amount is limited to $1,000 per
organization.
Attached are six (6) Request for City of Deltona Funds applications for
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review.
Attachments: Request Process
Request for Funds - PRHS Career Technical Ed-Healthcare
Request for Funds - Deltona HS Baseball Team
Request for Funds - Wanda Bruce Ministries Inc.
Request for Funds - New Life Community Inc.
Request for Funds - CATALYST Global Youth Initiatives, Inc.
Request for Funds - The House Next Door
B. Update on Hurricane Irma - Fire Chief Snyder, 386-575-6902 and Public Works
Director Matt Doan, 386-878-8973.
Strategic goal: Public safety.
Background: Staff will provide an update on Hurricane Irma. As was authorized last
year during Hurricane Matthew, staff is requesting authorization to:
1. Waive permit fees for storm related improvements and fixing up.
2. Incur costs to pick-up storm debris on private roads (which are
not reimbursable FEMA costs).
Attachments: Resolution No. 2017-26
C. Request for consideration of appointment or re-appointment of eleven (11)
members to the Affordable Housing Advisory Committee - Joyce Raftery, City
Clerk’s Office, (386) 878-8502.
Strategic Goal: Internal and External Communication.
Background: The terms of all eleven (11) members of the Affordable Housing
Advisory Committee will expire on October 5, 2017. Staff has heard
from the following members who wish to be re-appointed: Eric James,
Hammond Daniels, Mike Putkowski, Felicia Diaz, Mike Williams and
Jodi Pena-Castaldi. Members Carlos Arturo, Carlos Gavilanes and
Wesley Kihlmire does not wish to be re-appointed and although staff
has not heard from member Michael Ruggieri he has had numerous
unexcused absences. Staff is working on confirmation from the
remaining one member to see if he/she wishes to be re-appointed and
will provide an update to the Commission as necessary.
The City has run press releases, posted the openings on D-TV, the
City’s web page and bulletin boards. To date the City has received an
application from the following individual: Dorinda Ortiz, Pearl Janice
Rivera and Shirley Battle-White.
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The SHIP Act and Rule requirement has been reinstated per SHIP
statute (F.S. 420.907676 and Rule 67-37.010) that in order to continue
to qualify for funding, the local government must appoint an Affordable
Housing Advisory Committee.
The proposed Housing and Community Development staff
recommendations and the eleven (11) member Committee shall
include:
(a) One citizen who is actively engaged in the residential home
building industry in connection with affordable housing. (Eric
Strano)
(b) One citizen who is actively engaged in the banking or mortgage
banking industry in connection with affordable housing.
(Hammond Daniels)
(c) One citizen who is representative of those areas of labor actively
engaged in home building in connection with affordable housing.
(Wesley Kihlmire)
(d) One citizen who is actively engaged as an advocate for
low-income persons in connection with affordable housing.
(Michael Ruggieri)
(e) One citizen who is actively engaged as a for-profit provider of
affordable housing. (Eric James)
(f) One citizen who is actively engaged as a not-for-profit provider
of affordable housing. (Jodi Pena-Castaldi)
(g) One citizen who is actively engaged as a real estate
professional in connection with affordable housing. (Michael
Williams)
(h) One citizen who actively serves on the local planning agency
pursuant to § 163.3174. (Michael Putkowski)
(i) One citizen who resides within the City of Deltona. (Patricia
Ulicny-Hoback)
(j) One citizen who represents employers within the City of Deltona.
(Carlos Gavilanes)
(k) One citizen who represents essential services personnel, as
defined in the local housing assistance plan. (Ruben Colon)
If, due to reasonable factors, a citizen actively engaged in these
activities in connection with affordable housing is not available for
appointment to the Committee, a citizen engaged in the activity without
regard to affordable housing may be appointed.
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The AHAC Committee shall evaluate and report to the City
Commission on established policies, procedures, ordinances, land
development regulations, and review the comprehensive plan; to
include, recommended changes as established in Section 420.9076,
F.A.C.
The City shall transmit an electronic copy of the report, which was
presented to the City Commission for consideration, to Florida Housing
Finance Corporation.
Attachments: AHAC By Laws
AHAC Member List
Application - Daniels nd
Application - Gavilanes
Application - James
Application - Kihlmire
Application - Pena-Castaldi
Application - Putkowski
Application - Ruggieri
Application - Ulicny
Application - Williams
Application-Diaz
Application-Strano
Application-Rivera
Application-Battle-White
Application-Dorinda Ortiz
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
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Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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