City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Agenda City Commission Mayor John C. Masiarczyk Sr. Vice Mayor Heidi Herzberg Commissioner Christopher Alcantara Commissioner Anita Bradford Commissioner Gary Mitch Honaker Commissioner Chris Nabicht Commissioner Victor M. Ramos Monday, December 11, 2017 5:30 PM 2nd Floor Conference Room City Manager's Agenda Review 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Commissioner Ramos - Rev. Dr. Josias Andujar, Pine Ridge Fellowship. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes - Regular Commission Meeting of November 20, 2017, as presented. - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A Attachments: November 20, 2017 Minutes 5. PRESENTATIONS/AWARDS/REPORTS: A. Presentation and recognition for Captain Eagan, District 4 Commander, with the Volusia County Sheriff’s Office. Background: Captain Eagan has served more than 13 years in Deltona, rising City of Deltona Page 1 Printed on 6/3/2020 City Commission Agenda December 11, 2017 through the ranks from deputy to captain. It is with heartfelt regret and congratulations we say goodbye to Captain Eagan who on Friday, December 1, 2017 will move on to a new assignment from Law Enforcement Operations Division, District Four Commander to Support Operations Division, Special Operations Section Commander. B. Presentation - Florida Planning Zoning Association (FPZA) Public Private Partnership Award to City of Deltona’s Mayor & Commissioners. Background: Presentation - Florida Planning Zoning Association (FPZA) member Scott McGrath will present a Public Private Partnership Award to the City of Deltona’s Mayor & Commissioners for Deltona’s partnership with Edgewater Condominium Association to construct the Lakeshore Loop Trail. C. Super Star Student of the Month Certificates for November 2017 Background: Super Star Student of the Month awards for November 2017 will be presented to: 1. Deltona Lakes Elementary, Julianna Goodenough, 1st Grade 2. Enterprise Elementary, Andie Marella, 2nd Grade 3. Forest Lake Elementary, Tevin Colon, 5th Grade 4. Friendship Elementary, Adrian Isaac, 2nd Grade 5. Pride Elementary, Elliott Dominguez, 5th Grade 6. Sunrise Elementary, Christopher Proctor, 2nd Grade 7. Timbercrest Elementary, Leamara Vazquez, 4th Grade 8. Volusia Pines Elementary, Kaleb Selph, 3rd Grade 9. Deltona Middle, Kyleigh Johnson, 6th Grade 10. Galaxy Middle, Jade Hernandez, 8th Grade 11. Heritage Middle, Abigail Davis, 6th Grade 12. Deltona High, Karl Kinner, 11th Grade 13. Pine Ridge High, Jennifer Buday, 12th Grade 14. University High, Lauren Thomas, 12th Grade Attachments: Nov 2017 Super Star Student Achievements 6. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: 7. PUBLIC FORUM: - Citizen comments are limited to issues and concerns not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Citizen comments for any items. (4 minute maximum length per speaker) City of Deltona Page 2 Printed on 6/3/2020 City Commission Agenda December 11, 2017 CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 8. CONSENT AGENDA: A. Request for approval of the Southwest Deltona CRA 2017 Annual Report which must be filed with the State each year with-in 9 months of the end of the fiscal year. Background: Special districts, with the exception of housing authorities created under Chapter 421, Florida Statutes - Public Housing, must comply with the Annual Financial Report requirement - even if the special district does not have any revenues, expenditures, or debt. All counties and municipalities must also comply with this requirement. As they prepare their report, they may need financial information from special districts located solely within their boundaries. Therefore, special districts must cooperate with any such request and provide the financial information as requested by the county and / or municipality. Attachments: CRA 2017 Annual Report B. Designation of a Registered Agent and Registered Office: Within 30 days after its first meeting of its governing board, each special district must designate a registered agent and a registered office. Background: Within 30 days after its first meeting of its governing board, each special district must designate a registered agent and a registered office, then provide that information to the following: A registered agent is an agent of the special district upon whom any process, notice, or demand required or permitted by law to be served upon the special district may be served. The registered agent must be an individual resident of Florida whose business address is the same as the special district's registered office. The registered office does not have to be the special district's place of business. A special district may change its registered office and/or registered agent anytime by filing such changes with the county or municipality in which the special district is located and with the Department of Economic Opportunity, Special District Accountability Program (preferred method is by email). This notification must occur as soon as possible after making the change. The Program does not provide a form for registered agent/office changes other than the Annual Special City of Deltona Page 3 Printed on 6/3/2020 City Commission Agenda December 11, 2017 District Fee Invoice and Update Form, which the program mails to all special districts each October. C. Request for Approval of the Program Year 2016-2017 CDBG Consolidated Annual Action Performance and Evaluation Report (CAPER) - Ron A. Paradise, Assistant Director, Planning and Development Services, (386) 878-8610. Strategic Goal: Internal and External Communication - Conduct a needs assessment for social services and communicate resources for public benefit. Background: The U.S. Department of Housing and Urban Development (HUD), requires the CAPER to be submitted annually to remain federally grant compliant. The CAPER is a summary of City activities accomplished under Title 24 of the HUD-funded Community Development Block Grant (CDBG) program. The CAPER report is formulated in accordance with the HUD regulations governing consolidated submissions (24 CFR 91.520) and a purpose report the City’s proper use of HUD funds for activities and projects accomplished within a HUD Program Year (PY). For this PY, activities include funding senior citizen utilized areas of the Center at Deltona, Public Works Department drainage projects, Parks Department park improvements, and CDBG public services. The CAPER is associated with the CDBG Five-Year Consolidated Plan (CP), which establishes strategic goals for City CDBG activities listed in the Annual Action Plan (AAP). The current CP for 2013-2017 is updated annually by the AAP to report the implementation of the CP for grant compliance and consistency. The CAPER consists of narratives and tables documenting appropriate spending of the grant funds and highlights efforts made by the City to improve citizen quality-of-life. Finally, in accordance with the required citizen participation plan, the City has observed a 15-day public comment period and no comments were received verbally or in writing during the period (see the attached PY 2016-2017 CAPER). Attachments: PY 2016-2017 CAPER D. Ratification for the emergency purchase of gravity main replacement - Matt Doan, P.E., Public Works Director (386) 878-8973. Strategic Goal: Public Safety/ Infrastructure Background: On October 16th, 2017 an emergency purchase was made after a gravity main was found to be in initial stages of failure. The line needed to be replaced immediately due to the potential of a catastrophic road collapse. City of Deltona Page 4 Printed on 6/3/2020 City Commission Agenda December 11, 2017 Attachments: Carr & Collier, Inc. PO 18434 Signed PO Approval Emergency Memo Invoice Carr & Collier, Inc. Quote Request 1 Danus Utilities Quote Request 2 Non-responsive Quote Request 3 E. Donation of surplus vehicle to Community Life Center Background: The Fire Department was approved for replacement of Vehicle No. FD-0601 2006 E350 15-passenger van in last year’s budget. This van was replaced per the city’s vehicle replacement policy. The new van has been received and has been placed in service. The vehicle is being declared surplus and we would like to allow for the donation of this van to Community Life Center. In light of the tremendous efforts that the Community Life Center has done and continues to do for our community, as well as, for the Hurricane Mathew and Irma victims arriving into our community from the islands, providing them this van will prove invaluable. They currently have to gather several volunteers with vehicles or make several individual trips to Daytona to pick up food for their pantry. Community Life Center has been operating in Deltona since 1996 and is a 501c3 public charity organization. The Community Life Center exists to offer unexpected kindness by providing a hand up to neighbors in need. Their center offers compassionate care for our neighbors by assisting with basic needs including food, clothing, shelter and utilities. Their hand up approach empowers neighbors for self-sufficiency through problem identification, employment assistance, knowledgeable workshops and referrals to partnering agencies. This approach brings stability to lives of individuals and fosters transformation in our community. 9. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Ordinance No. 07-2017, Electronic filing of campaign treasurer’s reports, at second and final reading - Joyce Raftery, City Clerk’s Department (386) 878-8502. Background: On October 31, 2017 the Volusia County Supervisor of Elections sent an email to the City Clerks in Volusia County offering the opportunity for their candidates to file campaign reports electronically beginning January, 2018. Each municipality would need to draft an ordinance for City of Deltona Page 5 Printed on 6/3/2020 City Commission Agenda December 11, 2017 its Council/Commission to pass. This would be in lieu of paper reports. Candidates would file directly with the Supervisor of Elections, electronically. Once a Candidate for Elected Office in the municipality has filed their Appointment of Campaign Treasurer and Designation of Campaign Depository for Candidates (DS-DE9) form with the City Clerk/Designee - 1. The City Clerk will forward a copy of the Appointment of Campaign Treasurer and Designation of Campaign Depository for Candidates (DS-DE 9) as submitted, to the Volusia County Supervisor of Elections. 2. The Candidate will then be contacted by the Volusia County Supervisor of Elections office to set up a “Candidate ID” and “Password” which is needed to log into the Supervisor of Elections’ Candidate Financial Reporting System. 3. The Candidate and their Campaign Treasurer will be assigned PIN numbers (Both will have to enter their PIN’s in order to submit and print reports from the Candidate Financial Reporting System). Each of the City Clerk’s in the municipalities would still be responsible for their candidates and whether reports are filed, and on time. The Supervisor of Elections would be the conduit and/or portal to provide the mean to filing electronically. Attachments: Ordinance No. 07-2017 - Redlined Ordinance No. 07-2017 - Clean Copy Chapter 30 Elections of Code of Ords B. Public Hearing - O’Reilly Auto Parts Final Plat (FP 17-001) - Chris Bowley, AICP, Director, Planning and Development Services, (386) 878-8602. Strategic Goal: Economic Development. Background: On November 2, 2017, the City’s Development Review Committee (DRC) reviewed the Final Plat (FP 17-001) for the above listed site. Based on the above, the attached Final Plat is being brought to the City Commission for review and approval (please see the attached Final Plat and staff report). All comments cited in the attached DRC staff report have been satisfied. Attachments: O'Reilly Final Plat Final O'Reilly Plat Peer Review O'Reilly Final Plat Staff Report C. Public Hearing - Resolution No. 2017-48, Volusia ECHO Program Grant Match City of Deltona Page 6 Printed on 6/3/2020 City Commission Agenda December 11, 2017 Memorialization, Resolution No. 2017-49, and Budget Amendments - Chris Bowley, AICP, Planning & Development Services Director, (386) 878-8602. Strategic Goal: Fiscal Issues - find and write grants. Background: The City of Deltona desires to invest in public improvements within the City for residents’ quality of life. While the majority of public funding is expended from the City, it seeks other funding sources to off -set or supplement this public investment. The Volusia ECHO Program is an alternative funding option that the City, as a municipality within Volusia County, is eligible to apply. In the past, the City has received ECHO grant funding, most recently for Thornby Park and the Lakeshore Trail. For the 2017/2018 ECHO Grant Cycle, the City is submitting applications for two (2) projects - the Center at Deltona Performing Arts and Community Gardens Phase I project, located at 1640 Dr. Martin Luther King Blvd.; and the Thornby H.E.R.E. project, located at 110 Providence Blvd. Phase II of the Center at Deltona Community Gardens would be in a future ECHO grant application if the City desires to expand the community garden concept to the remainder of the site. Both current ECHO application projects require a grant cash match and a local government resolution to document the cash match commitment . The City Commission has already provided for the $100,000 cash match for the Thornby H.E.R.E. project in the FY 2017/2018 Budget. For the Center at Deltona project, the $200,000 will come from the City’s Grants Match Fund as it is designed and guarantees/commits the unencumbered ECHO Program cash match of 1:1 for the Center at Deltona Performing Arts and Community Gardens Phase I to ensure that the entire $200,000.00 is committed to the ECHO Program. The Grant Match may be replenished in the future by any surplus funds, if any, that could be left over from bond proceeds originally intended to finance construction of the Center and this will not affect the ECHO grant application committed amount of $200,000.00. The attached Resolution No. 2017-48 will satisfy the Volusia ECHO Program’s grant application requirement by memorializing the cash match commitment for the Center at Deltona project. Attachments: Resolution No. 2017-48 ECHO Grants Resolution No. 2017-49 Grant Match Fund to Muni Complex Budget Amendment 2018-006 Budget Amendment 2018-007 D. Resolution 2017-47 - Carryforward and Appropriation of City’s Natural Disaster Reserve - Robert Clinger, Finance, 386-878-8552 City of Deltona Page 7 Printed on 6/3/2020 City Commission Agenda December 11, 2017 Strategic Goal: Public Safety Background: The Commission previously approved appropriations from the City’s Natural Disaster reserve to cover storm-related expenses for Hurricane Matthew on November 7, 2016, and for Hurricane Irma on September 18, 2017. This budget amendment allows for the carryforward of those appropriations to the current fiscal year, and appropriation of additional costs in the current fiscal year to cover expenses based on updated information. Ultimately, these gross expenses, net of any FEMA reimbursements, will be taken from the City’s Natural Disaster Reserve. Estimated gross costs are listed below. NOTE: The total for Irma consists of $1,936,000 carryover from the FY 2016/17 appropriation, plus additional costs of $2,985,000 based on the most recent estimates. Attachments: Resolution 2017-47 -Hurricane carryforwards and amendment Budget Amendment 2018-002 Hurricanes Matthew and Irma Carryforward 10. OLD BUSINESS: 11. NEW BUSINESS: A. Consideration of appointment of seven (7) members to the Parks and Recreation Advisory Board. - Joyce Raftery, City Clerk, (386) 878-8502. Background: The terms of all seven (7) members of the Parks and Recreation Advisory Board will expire on December 31, 2017. All of the current members have expressed that they wish to be re-appointed to this Board with the exception of Lonnie Wilson. The City has run press releases, posted the openings on D-TV, the City's web page and bulletin boards. To date the City has received applications from the following individuals: Lissette Huertas-Kazaks, Mal Locke and Dorinda Ortiz. City of Deltona Page 8 Printed on 6/3/2020 City Commission Agenda December 11, 2017 Attachments: Parks Recreation Advisory Committee By-Laws Parks & Recreation Advisory Committee Member List Application - Julio DeLeon Application - Helen Dicks Application - Nathan Johnson Application - Bernice Ludvick Application - Helen Pereira Application - Gizelle Sierra Application - Lissette Huertas-Kazaks Application - Mal Locke Application - Dorinda Oritz 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: 15. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 9 Printed on 6/3/2020