City Commission
Regular MeetingDeltona, FL · January 16, 2018
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Tuesday, January 16, 2018 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
Mayor Masiarczyk called the meeting to order at 5:30 p.m.
2. ROLL CALL – CITY CLERK:
Present: 8 - Commissioner Alcantara
Commissioner Bradford
Commissioner Honaker
Commissioner Nabicht
Commissioner Ramos
Vice Mayor Herzberg
Mayor Masiarczyk
City Attorney
3. INVOCATION AND PLEDGE TO THE FLAG:
Mayor Masiarczyk led the Pledge to the Flag.
A. Invocation Presented by Commissioner Nabicht.
Mayor Masiarczyk asked Commissioner Nabicht if he would be doing the invocation and
Commissioner Nabicht responded he would lead a silent invocation.
4. APPROVAL OF MINUTES & AGENDA:
Mayor Masiarczyk stated the next item is the approval of the minutes from the December
11, 2017 and December 12, 2017 meetings.
There were no questions or comments on this item.
A. Approval of minutes - Regular Commission Meeting of December 11, 2017
and Special Commission Meeting of December 12, 2017, as presented. -
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Joyce Raftery, City Clerk (386) 878-8502.
5. PRESENTATIONS/AWARDS/REPORTS:
A. "Grand Opening of The Center" video presentation
Mayor Masiarczyk stated next the City Manager has a short video on the grand opening of
The Center.
B. Presentation: Annual Christmas Parade Awards - Scott McGrath, Planning
and Development Services, (386) 878-8624.
Strategic Goal: Internal and External Communication. Solicit partnerships
with businesses, schools, hospitals, and residents for information
dissemination.
Mayor Masiarczyk stated the next item is the presentation of the Christmas Parade awards.
C. Recognition to the Deltona Panthers 2017 Bantam Cheer - Pop Warner
National Champions
Mayor Masiarczyk stated next is the recognition of the Deltona Panthers 2017 Bantam
Cheer Pop Warner National Champs which is impressive.
D. Super Star Student of the Month Certificates for December 2017
Mayor Masiarczyk stated next is the presentation of the Super Star Student certificates. He
suggested that June is always a bad month as there is a lack of participation due to school
being out and the kids are gone so this year we are going to let the schools know that May
will be it. He suggested next year we may want to discuss doing these quarterly lining them
up with the report card periods; it will make it easier for the teachers.
Commissioner Bradford asked if the Panthers would have a sign like the other cheer team
last year. Mayor Masiarczyk responded that the team will want to have their name on that
board and the Commission said when the City started this that we would take the name off
the top and rotate them once the board was full. He suggested the sign people could
decide. Mr. Doan commented he thinks we already have a second sign.
There were no other questions or comments on this item.
E. Presentation - Quarterly Reports of City Advisory Boards/Committees -
Joyce Raftery, City Clerk (386) 878-8502.
Mayor Masiarczyk stated the next item is the Quarterly Reports of the City
Boards/Committees and the reports are written reports only. If anyone has any comments
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on any of the reports a motion should be made and then we will move on.
There were no questions or comments on this item.
6. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
Mayor Masiarczyk asked if there would be any City Commission Special Reports and
Requests. He added that the Commission had talked about in the future to make this item
the area where if a Commissioner had something to discuss, it could be discussed at that
time.
City Manager Shang stated this will happen in February.
Mayor Masiarczyk asked again if anyone had any Special Reports and there were none.
7. PUBLIC FORUM: - Citizen comments are limited to issues and concerns not on
the agenda and comments on items listed on the agenda will take place after
discussion of each item.
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
Mayor Masiarczyk asked City Manager Shang to explain possible changes that were talked
about with the Consent Agenda.
City Manager Shang stated she had looked at this agenda and a lot of it is administrative
and should be on the Consent Agenda especially with regard to the budget rollovers. She
stated she had done some research as to why these items should be on consent and
historically the City has not used the Consent Agenda when we can. She suggested that
going forward any item that qualifies to go on consent should be placed on there and that
includes Resolutions.
Mayor Masiarczyk stated we always thought the Resolutions had to be read and they do
not. City Manager Shang responded only Ordinances need to be read. Mayor Masiarczyk
stated in the future we will allow staff to place items on the Consent Agenda but do not
forget any Commissioner can pull any item for discussion. He stated we just wanted to
make sure no one had any objections.
City Manager Shang asked City Attorney Segal-George if she had any comments. City
Attorney Segal-George responded that she did not have any comments but she had
discussed this policy with the City Clerk and in other cities where she advises if there is
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someone in the audience that wants to speak on an item on the Consent Agenda and they
give their request to speak, the City Clerk will notify the Mayor then the item would be pulled .
She stated she wanted everyone to understand it is still fair even though the item is on
Consent.
Commissioner Nabicht asked does the Mayor or the City Clerk pull the item. City Attorney
Segal-George responded the Mayor pulls the item. She added that if no one wants to
speak on any items it allows for more efficiency.
Commissioner Alcantara asked if a Commissioner wants to speak, would the
Commissioner have to ask to have pull the item ahead of time like in this (CMARM)
meeting. City Attorney Segal-George responded you would pull the item downstairs in the
public. She stated that item would then go to the top of the list. She gave an example that if
you have 12 items on Consent, three (3) are pulled between the Commission, the public
and the Mayor; you would then have a motion on the remainder of the items (9) that were not
pulled and those items would all be approved and done; then you have the three (3) items
that were pulled for discussion.
Commissioner Alcantara asked if one (1) person can pull an item or does it need a
consensus. City Attorney Segal-George responded it can be just one (1). Commissioner
Alcantara asked if that could happen tonight. Commissioner Nabicht responded "no"
because there are no items on Consent. He stated in the future when there are items on the
Consent Agenda you can pull any item. Mayor Masiarczyk commented that if someone in
the public comes to you before the meeting and asks that an item be pulled, you can pull
that item and the person would not have to fill out a Request to Speak form.
There were no other questions or comments.
9. ORDINANCES AND PUBLIC HEARINGS:
A. Halifax Crossings Subdivision Proposed Access Methodology Letter of
Understanding (MLOU) - Chris Bowley, AICP, Planning and Development
Services, (386) 878-8602.
Strategic Goal: Economic Development - Focus on Howland Boulevard as
the gateway for commercial growth.
Mayor Masiarczyk stated the next item is the Halifax Crossings Subdivision Proposed
Access Methodology Letter of Understanding. He added this would be one of those none
issue items unless you had questions.
City Manager Shang stated there will be a short presentation by Halifax.
There were no other comments on this item.
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B. Public Hearing - Ordinance No. 08-2017, City of Deltona Capital
Improvements Element Report for Fiscal Year 2017-2018 - Chris Bowley,
AICP, Planning and Development Services, (386) 878-8602.
Strategic Goal: Other Priority Objectives Identified - Maintain a balanced
budget, reserves, and investments.
Mayor Masiarczyk stated the next item is the City of Deltona Capital Improvements Element
(CIE) Report which has been reviewed before. He added this could have gone on Consent.
There were no questions or comments on this item.
C. Request for approval of the City of Deltona Fiscal Year (FY) 2017 HOPWA
Grantee Re-Designation Agreement - Chris Bowley, Planning and
Development Services, (386) 878-8602.
Strategic Goal: Economic Development - Create more diversified and
high-quality housing opportunities.
Mayor Masiarczyk stated the item is the HOPWA redesignation agreement.
There were no questions or comments on this item.
D. Request for approval of Resolution No. 2018-01, approval of prior year (FY
2016/2017) budget carryforward of Deltona Water Funds in order to provide
funding to complete certain City initiatives. Camille Hooper, Finance
Director (386) 878-8552.
Mayor Masiarczyk stated the next item is a prior year budget carryforward and there are a
lot of these on water, stormwater, transportation, etc. and all of these are carryforward
money so the bills can be paid as the bills are coming due. He stated there is an item for
vehicle purchases; all of these are budgeted items and could have gone on Consent.
Commissioner Alcantara stated he has questions on some of these items as he has
problems with paying bills and not knowing if the projects are completed when they were set
to be completed. Mayor Masiarczyk suggested those are questions you could ask the City
Manager but go ahead and do it tonight.
City Manager Shang commented some projects were not completed and ran over into
another fiscal year. Mayor Masiarczyk responded that this helps him and helps us move
forward so if you have a question, just ask a question and we will have staff answer it.
There were no other questions or comments on this item.
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E. Request for approval of Resolution No. 2018-02, approval of prior year (FY
2016/2017) budget carryforward of Stormwater Funds in order to provide
funding to complete certain City initiatives. Camille Hooper, Finance
Director (386) 878-8552.
Mayor Masiarczyk stated the next item is carryforward of Stormwater Funds to complete
certain City initiatives.
There were no comments on this item.
F. Request for approval of Resolution Nos. 2018-06 approval of Prior Year
(FY2016/2017) Budget Carry Forward of Transportation Funds in order to
provide funding to complete certain City initiatives - Camille Hooper,
Finance Director (386) 878-8552
Mayor Masiarczyk stated the next item is Transportation Funds.
Commissioner Alcantara asked if the carryforward was from last fiscal year or prior fiscal
years as well. City Manager Shang responded the carryforward was from last year to this
year. Commissioner Nabicht added if it was from the year before that it would have been
carried forward last year. Mr. Doan gave an example of the transportation funds regarding
the Tivoli/Saxon project, the design money was from a few years ago when there was
discussion of three (3) or four (4) laning but that has been changed through Commission
action so that was one (1) we had to carry over to do the new design for the intersection. He
added the Tivoli intersection job is from last year so it is a combination.
Mayor Masiarczyk suggested if you go to item J the City is in the budget process for 17/18
expenditures for the Center at Deltona so the City is carrying the funds forward but there
would be a story in the backup for the projects if you read it.
Commissioner Alcantara asked for example Lake Monroe Phase B the City budgeted
$500,000 but it says $560,000 so was the $60,900 from a prior year and why is it different
from what was budgeted. Mr. Doan responded that if the amount is more than what was in
last year's budget then that would represent funds that were carried over. He stated another
example is the Transportation Fund for Tivoli/Saxon where the design money was from a
few years ago when the City was talking about four or five laning of Tivoli but that was
changed through Commission action so that was something that would be a carry forward .
He added the Tivoli intersection that is included is from last year so it is a combination .
Mayor Masiarczyk stated a lot of times if you look at your agenda packet and you have
questions usually someone can answer those questions pretty quick with just a phone call .
Mr. Doan suggested carry forward is not necessarily a negative thing.
Vice Mayor Herzberg suggested if you look at Item H it is actually a positive because you
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were able to purchase equipment for less than what was budgeted so you actually have a
carryover that is actually a surplus that can be used for something else.
There were no other questions or comments on this item.
G. Request for approval of Resolution No. 2018-08, approval of budget
appropriation for Deltona Water vehicle and equipment purchases in FY
2017/2018. Matt Doan, P.E., Public Works Director, (386) 878-8973.
Mayor Masiarczyk stated the next item is a request for approval of the budget appropriation
for Deltona Water vehicle and equipment purchases.
There were no comments on this item.
H. Request for approval of Resolution No. 2018-09, approval of prior year (FY
2016-2017) budget carryforward of Stormwater Equipment Funds to be
procured in FY 2017-2018. Matt Doan, P.E., Public Works Director, (386)
878-8973.
Commissioner Alcantara commented you would need more information. Mayor Masiarczyk
stated the Consent Agenda is not a way to bypass information; if you have a question you
can ask it and then allow the Commission to move forward. He stated if he reads through
the item the first time; he will go over any questions with the City Manager and she will have
the answers so he is good with it moving forward.
There were no other questions or comments on this item.
I. Request for approval of Resolution No. 2018-10, budget appropriation for
purchase of vehicles for Public Works. Matt Doan, P.E., Public Works
Director, (386) 878-8973.
There were no comments or questions on this item.
J. Request for approval of Resolution No. 2018-05, to reduce budgeted
expenditures for construction of the Center at Deltona to align with
estimated actuals at end of project. Camille Hooper, Finance Director (386)
878-8552.
Mayor Masiarczyk stated this item is to reduce the budget expenditures for The Center; it
was over estimated and it is bringing money back. City Manager Shang responded we
actually did a lot more work than we thought earlier.
There were no questions or other comments on this item.
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K. Request for approval of Resolution No. 2018-03, approval of prior year (FY
2016/2017) budget carryforward of Parks Projects Funds in order to provide
funding to complete certain City initiatives. Camille Hooper, Finance
Director (386) 878-8552.
Mayor Masiarczyk stated the next item is Parks and Recreation project funds.
There were no questions or comments on this item.
L. Request for approval of Resolution No. 2018-04, approval of prior year (FY
2016/2017) budget carryforward of General Fund in order to provide
funding to complete certain City initiatives. Camille Hooper, Finance
Director (386) 878-8552.
Mayor Masiarczyk stated the next item is General Funds providing funding to complete
certain City initiatives.
There were no questions or comments on this item.
M. Request for approval of Resolution No. 2018-07 declaring certain property
of the City as surplus and authorizing the sale or disposal of such property.
Camille Hooper, Finance Department (386) 878-8552.
Mayor Masiarczyk stated the next item declares certain property as surplus and authorizes
the sale or disposal of such property. He explained the City does not have local options to
sell the property so staff sets it up for bulk sale. City Manager Shang responded the
equipment is sometimes obsolete or does not work and we can take it off our assets.
Commissioner Honaker asked if the City had looked at the vehicles and if there were any
foundations that could use them. Mayor Masiarczyk responded if you know of someone you
could possibly speak with the City Manager but to go out and solicit it would be a
nightmare.
Commissioner Bradford asked if the vehicles could be used for trade -ins. Mr. Doan
responded the way the City deals with that is we go to the GovDeals.com and people know
that and go to that site. He gave an example that sometimes you think you will get maybe
$2,000 for a vehicle and you will get $7,000 because a landscaper wants it and sometimes
the opposite is true. He added the vehicles are usually not worth anything to the dealer and
we are using government contracting. He stated also as we roll over to Enterprise the
process will be to roll the equity keeping the equipment for five (5) years and not 10 to 15
years and the equity is worth more. City Manager Shang clarified that Enterprise is a pilot
program to see if it is successful and we have only authorized five (5) vehicles while we
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have other vehicles that are still going through our other policy that are 10, 11 years old.
Mayor Masiarczyk stated anyone can go to Govdeals.com, look at the list and purchase the
equipment.
Vice Mayor Herzberg asked if the computers and copiers have been cleared and do we
have the paperwork to show they were cleared siting there are things that come out of
Human Resources. She stated the hard drives that are in there can be copied and they
need to be purged and destroyed to protect personnel items that may be on there as there
could be Hippa violations that could lead to law suits. Ms. Hooper responded she received
notification from the person that did this for all the items on the disposal list. Mayor
Masiarczyk stated to make sure there is documentation in the file and that somebody signs
off that the equipment was cleared of any data and that should be standard.
Mayor Masiarczyk asked if there were any other questions or comments and there were
none.
10. OLD BUSINESS:
11. NEW BUSINESS:
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
Mayor Masiarczyk adjourned the meeting at 5:49 p.m.
_________________________________________
Janet Day, Deputy City Clerk
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission
Mayor John C. Masiarczyk Sr.
Vice Mayor Heidi Herzberg
Commissioner Christopher Alcantara
Commissioner Anita Bradford
Commissioner Gary Mitch Honaker
Commissioner Chris Nabicht
Commissioner Victor M. Ramos
Tuesday, January 16, 2018 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner Nabicht.
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
starting with District #1, #2, #3, #4, #5, #6 and the Mayor.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes - Regular Commission Meeting of December 11, 2017 and
Special Commission Meeting of December 12, 2017, as presented. - Joyce
Raftery, City Clerk (386) 878-8502.
Background: N/A
Attachments: December 11, 2017 Minutes
December 12, 2017 Minutes
5. PRESENTATIONS/AWARDS/REPORTS:
A. "Grand Opening of The Center" video presentation
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B. Presentation: Annual Christmas Parade Awards - Scott McGrath, Planning and
Development Services, (386) 878-8624.
Strategic Goal: Internal and External Communication. Solicit partnerships with
businesses, schools, hospitals, and residents for information dissemination.
Background: The City of Deltona held its 7th Annual Christmas Parade on December
16, 2017. The entries selected, were judged by local stakeholders. The
results of the judging are as follows:
Youth or Children’s Group
1st Deltona Little League
2nd Deltona Fire Explorers
3rd Girl scouts Rainbow Lakes Community
Band, Vocal, or Performance Group
1st Deltona High School Performing Arts Department
2nd Galaxy Middle School Band
3rd Deltona High School SGA
Commercial or Business Entry
1st Dressed by an Angel Boutique
2nd Central Florida Home Pro’s
3rd Goddess Rising Fitness
Church or Non-Profit
1st Moose Lodge
2nd Pine Ridge High School Cheerleaders
3rd Identity Church
Best City Float
Public Works
Best Overall Float
Moose Lodge
C. Recognition to the Deltona Panthers 2017 Bantam Cheer - Pop Warner
National Champions
Background: This team of 12 athletes came together on August 1st with 4 that had
never cheered before, 2 that had not cheered for 6 years, and only 6
former Panthers. The team also had a first time Head Coach. From
the beginning the team had a challenge ahead of them! They had an
entire competition routine to learn and Football Game Day Cheers
every Saturday, all while handling school and a number of other
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extracurricular activities. After long, hot practices, injuries, arguments,
and a not so great performance at our Local Competition in October,
this team fought their way to First Place in their Division, a National
Championship! This is the first Deltona Panther’s Cheer team to ever
claim a National Title. This group of athletes deserves to be
recognized for their hard work, compassion, and dedication they
showed throughout the season. Not once giving up, no matter what
obstacles they faced.
D. Super Star Student of the Month Certificates for December 2017
Background: Super Star Student of the Month awards for December 2017 will be
presented to:
1. Discovery Elementary, Emma Pelland, 3rd Grade
2. Enterprise Elementary, Daylin (Sofia) Perez Vargas, 3rd Grade
3. Forest Lake Elementary, Albert Valentin, 4th Grade
4. Friendship Elementary, Marilian Cortes, 3rd Grade
5. Spirit Elementary, Alivia Bebout, 2nd Grade
6. Timbercrest Elementary, Valeria Romero, 5th Grade
7. Volusia Pines Elementary, Jada Caine, 5th Grade
8. Galaxy Middle, Isabella Pena, 6th Grade
9. Heritage Middle, Edmarly Ariol, 7th Grade
10. Deltona High, Victoria Torres, 12th Grade
11. Pine Ridge High, Jihad Morales, 9th Grade
12. University High, Cara Grasso, 11th Grade
Attachments: Dec 2017 Super Star Student Achievements
E. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce
Raftery, City Clerk (386) 878-8502.
Background: Quarterly Reports of City Advisory Boards/Committees:
1) Parks and Recreation Advisory Committee - (Written Report Only)
· Senior Advisory Sub-Committee
· Youth Advisory Sub-Committee
· Citizen Accessibility Advisory Sub-Committee
2) Affordable Housing Advisory Committee - (Written Report Only)
3) Ordinance Review Committee - (No Meetings Held)
4) William S. Harvey Deltona Scholarship Advisory Board - (Written
Report Only)
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Attachments: P&R Quarterly Report
AHAC Quarterly Report
WSH Quarterly Report
6. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
7. PUBLIC FORUM: - Citizen comments are limited to issues and concerns not on
the agenda and comments on items listed on the agenda will take place after
discussion of each item.
Citizen comments for any items. (4 minute maximum length per speaker)
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
9. ORDINANCES AND PUBLIC HEARINGS:
A. Halifax Crossings Subdivision Proposed Access Methodology Letter of
Understanding (MLOU) - Chris Bowley, AICP, Planning and Development
Services, (386) 878-8602.
Strategic Goal: Economic Development - Focus on Howland Boulevard as the
gateway for commercial growth.
Background: Halifax Health Medical Center at Deltona (Halifax) desires to construct
an additional access opening to the Halifax Crossings commercial
subdivision. The proposed access on the attached graphics will create
a plus-intersection at the existing signal located at the I-4 eastbound
off-ramp at SR 472, directly into the subdivision. While this concept
provides secondary access, the primary goal is to reduce travel times
and distances directly to the hospital that may make a difference in
emergency response times.
The proposed intersection is within FDOT’s limited access right-of-way
(LAX), which requires an Interchange Modification Report (IMR) to be
submitted and approved by both the FDOT and the Federal Highway
Administration (FHWA). An IMR may only be submitted by a roadway
maintaining government agency (i.e. the City) and the request is in the
attached Methodology Letter of Understanding (MLOU). Thus, Halifax is
requesting City Commission approval for the City to be the submitting
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agency for this IMR through an executed MLOU. As proposed, Halifax
will pay the costs for the IMR, and upon FDOT approval, would also pay
for roadway design, permitting, and construction costs.
Attachments: Halifax I-4 at SR472 MLOU
Halifax IMR Process Overview
Halifax FACT Sheet
Halifax FACT Sheet Graphic
B. Public Hearing - Ordinance No. 08-2017, City of Deltona Capital Improvements
Element Report for Fiscal Year 2017-2018 - Chris Bowley, AICP, Planning and
Development Services, (386) 878-8602.
Strategic Goal: Other Priority Objectives Identified - Maintain a balanced
budget, reserves, and investments.
Background: The City of Deltona (City) annually reviews and modifies its Capital
Improvements Element (CIE) to ensure that it is current and consistent
with its Comprehensive Plan and to determine to update the Five Year
Schedule of Capital Improvements. It does so through an annual report
(see attached) that updates the data and tables within the report. City
staff has reviewed its CIE and determined it is necessary to update the
Five Year Schedule of Capital Improvements contained therein. The
goals, objectives, and policies of the CIE will be coming to the City
Commission for review within the Evaluation and Appraisal Report
review process conducted separately from this effort.
Attachments: Ord No. 08-2017 CIE Report
Attachment A: CIE Report FY2017-2018
C. Request for approval of the City of Deltona Fiscal Year (FY) 2017 HOPWA
Grantee Re-Designation Agreement - Chris Bowley, Planning and Development
Services, (386) 878-8602.
Strategic Goal: Economic Development - Create more diversified and
high-quality housing opportunities.
Background: The City of Deltona (City) qualifies as an ‘entitlement community’, as
defined by the U.S. Department of Housing and Urban Development
(HUD). HUD grant funds are often provided for Housing Opportunities
for Person with AIDS (HOPWA) for statistical areas nationwide. The
statistical area that the City is within is named for the largest
municipality, in this case the Deltona-Daytona Beach-Ormond Beach
Municipal Statistical Area (MSA) that includes all of Volusia and Flagler
counties. The HOPWA funds are intended to serve that entire MSA.
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The City’s allocation of Federal FY2017 CDBG HOPWA funds of
$436,914 are intended serve that entire MSA. Each year, the City is
notified by HUD in the form of a letter if HOPWA funds are made
available. This year, no funds were listed on that letter, although in the
HUD system, $436,914 is listed. Further, the City only received the
Federal FY2017 re-designation agreement (attached) on December
14, 2017, allowing the MSA to be allocated HOPWA funds, past the
City’s FY 2017-2018 starting on October 1, 2017.
This proposed re-designation will allow the City’s allocation of HOPWA
funds to be used by the Florida Department of Health (Health
Department) to manage the HOPWA funds, as the appropriate agency
with staff to achieve that goal. In the past, the Health Department has
administered these funds for the entire MSA and the City requests,
through the attached agreement, that the re-designated funds be
utilized within our MSA.
Attachments: CITY OF DELTONA 2017 HOPWA REDESIGNATION FORM
D. Request for approval of Resolution No. 2018-01, approval of prior year (FY
2016/2017) budget carryforward of Deltona Water Funds in order to provide
funding to complete certain City initiatives. Camille Hooper, Finance Director
(386) 878-8552.
Background: During the 16/17 fiscal year the City Commission approved several
City initiatives. Many of these initiatives have been completed; however
there are some initiatives that could not be completed in the fiscal year
approved. Staff is requesting approval to carry forward funding for the
27 projects itemized in Exhibit A.
Attachments: Budget Amendment 2018-008 Deltona Water
Resolution 2018-01 DW Capital Project Carryforward
E. Request for approval of Resolution No. 2018-02, approval of prior year (FY
2016/2017) budget carryforward of Stormwater Funds in order to provide
funding to complete certain City initiatives. Camille Hooper, Finance Director
(386) 878-8552.
Background: During the 16/17 fiscal year the City Commission approved several
City initiatives. Many of these initiatives have been completed; however
there are some initiatives that could not be completed in the fiscal year
approved. Staff is requesting approval to carry forward funding for the
12 projects itemized in Exhibit A.
Attachments: Budget Amendment 2018-009 Stormwater
Resolution 2018-02 Stormwater Carryforward
F. Request for approval of Resolution Nos. 2018-06 approval of Prior Year
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City Commission Agenda January 16, 2018
(FY2016/2017) Budget Carry Forward of Transportation Funds in order to
provide funding to complete certain City initiatives - Camille Hooper, Finance
Director (386) 878-8552
Background: During the 16/17 fiscal year the City Commission approved several
City initiatives in the Transportation Fund. Many of these initiatives have
been completed; however there are some initiatives that could not be
completed in the fiscal year approved. Staff is requesting approval to
carry forward funding for the 6 initiatives itemized in Exhibit A.
Attachments: Budget Amendment 2018-013 Transp Fund Carryforward
Resolution 2018-06 Transportation Fund
G. Request for approval of Resolution No. 2018-08, approval of budget
appropriation for Deltona Water vehicle and equipment purchases in FY
2017/2018. Matt Doan, P.E., Public Works Director, (386) 878-8973.
Background: Vehicles and equipment items included in Deltona Water’s FY
2016/2017 budget were not purchased prior to fiscal year end, but are
still needed. Additional vehicles and technology equipment needs have
also been identified for the 2017/2018 fiscal year.
Staff requests an appropriation of available fund balance to allow for
these equipment purchases in FY 2017/2018.
Attachments: R-2018-08 - Deltona Water Vehicles and Equipment Purchases
2018-014 Deltona Water Vehicle and Equipment Purchases
H. Request for approval of Resolution No. 2018-09, approval of prior year (FY
2016-2017) budget carryforward of Stormwater Equipment Funds to be
procured in FY 2017-2018. Matt Doan, P.E., Public Works Director, (386)
878-8973.
Background: Equipment was budgeted for in FY 2016-2017 and was purchased for
less than the budgeted amount. Staff would like to carryforward the
remaining previously budgeted equipment funds to procure specialized
equipment for daily use in the department. The department is in need of
a motorized ride-on edger machine to increase the amount of area than
can be edged and a disc plow attachment to be pulled behind existing
tractor equipment that will be used to better maintain City facilities.
Staff is requesting approval to carry forward funding from the previous
fiscal year to complete the purchase of the equipment.
Attachments: 2018-016 Stormwater Equipment Purchases
R-2018-09 - Stormwater Equipment Purchase Appropriation
I. Request for approval of Resolution No. 2018-10, budget appropriation for
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City Commission Agenda January 16, 2018
purchase of vehicles for Public Works. Matt Doan, P.E., Public Works Director,
(386) 878-8973.
Background: Vehicle purchases budgeted in FY 2016/2017 were not completed
prior to the end of the fiscal year, and were not included in the FY
2017/2018 budget. The vehicles are still needed for daily operations.
Staff requests appropriation in FY 2017/2018 to purchase these
vehicles as originally planned.
Attachments: 2018-015 Replacement Equipment Fund - PW Vehicles
R-2018-10 - Replacement Equipment Fund - PW Vehicles Purchases
J. Request for approval of Resolution No. 2018-05, to reduce budgeted
expenditures for construction of the Center at Deltona to align with estimated
actuals at end of project. Camille Hooper, Finance Director (386) 878-8552.
Background: During the budget process for the fiscal year 17/18 it was anticipated
that $2,500,000 would be carried forward for the completion of the
construction of the Center at Deltona. However this number was
overestimated because some items that were not expected to be
completed and paid for until FY17/18 were completed in FY16/17. This
amendment will reduce the Municipal Complex Fund budget and
realign the budget to estimated actual.
Attachments: Budget Amendment 2018-012 Center Carryforward
Resolution 2018-05 Municipal Complex Fund
K. Request for approval of Resolution No. 2018-03, approval of prior year (FY
2016/2017) budget carryforward of Parks Projects Funds in order to provide
funding to complete certain City initiatives. Camille Hooper, Finance Director
(386) 878-8552.
Background: During the 16/17 fiscal year the City Commission approved several
City initiatives. Many of these initiatives have been completed; however
there are some initiatives that could not be completed in the fiscal year
approved. Staff is requesting approval to carry forward funding for the 5
projects itemized in Exhibit A.
Attachments: Budget Amendment 2018-010 Parks Carryforward
Resolution 2018-03 Parks Projects Fund
L. Request for approval of Resolution No. 2018-04, approval of prior year (FY
2016/2017) budget carryforward of General Fund in order to provide funding to
complete certain City initiatives. Camille Hooper, Finance Director (386)
878-8552.
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City Commission Agenda January 16, 2018
Background: During the 16/17 fiscal year the City Commission approved several
City initiatives. Many of these initiatives have been completed; however
there are some initiatives that could not be completed in the fiscal year
approved. Staff is requesting approval to carry forward funding for the
Gateway Beautification project to fiscal year 17/18.
Attachments: Budget Amendment 2018-011 GF Carryforward
Resolution 2018-04 Gen Fund Carryforward
M. Request for approval of Resolution No. 2018-07 declaring certain property of
the City as surplus and authorizing the sale or disposal of such property.
Camille Hooper, Finance Department (386) 878-8552.
Background: Over time certain items of the city become obsolete or lose their
usefulness via replacement, upgrade, or loss of functionality. These
items should be declared surplus and disposed of by the most
appropriate means available. The attached Resolution declares certain
vehicles and equipment as surplus and authorizes their disposal.
Attachments: RESOLUTION FOR THE SALE OF SURPLUS.docx
Final List of Surplus for Disposal.xlsx
10. OLD BUSINESS:
11. NEW BUSINESS:
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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