City Commission
Regular MeetingDeltona, FL · February 19, 2018
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, February 19, 2018 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
Mayor Masiarczyk called the meeting to order at 5:30 p.m.
2. ROLL CALL – CITY CLERK:
Present: 6 - Commissioner Honaker
Commissioner Nabicht
Commissioner Ramos
Vice Mayor Herzberg
Mayor Masiarczyk
City Attorney
Excused: 1 - Commissioner Bradford
Absent: 1 - Commissioner Alcantara
3. INVOCATION AND PLEDGE TO THE FLAG:
Mayor Masiarczyk led the Pledge to the Flag.
A. Invocation Presented by Commissioner Honaker.
Mayor Masiarczyk asked Commissioner Honaker if he was set for the invocation and
Commissioner Honaker responded "yes".
4. APPROVAL OF MINUTES & AGENDA:
Mayor Masiarczyk stated the next item is the Minutes fro February 5, 2018 and there were
no questions or comments.
A. Approval of minutes - Regular Commission Meeting of February 5, 2018, as
presented. - Joyce Raftery, City Clerk (386) 878-8502.
5. PRESENTATIONS/AWARDS/REPORTS:
A. Presentation for Black History Month by the West Volusia NAACP Youth
Council.
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Mayor Masiarczyk stated the next item is a presentation for Black History Month. He asked
if the presentation would be 10 minutes. City Manager Shang responded it should be close
to 10 minutes.
6. CITY COMMISSION SPECIAL REPORTS, REQUESTS AND DISCUSSION TOPICS:
A. Draft trash services in Deltona: Observations, Recommendations and Draft
Contract regarding levels and the selection of a service provider. - Bill
Redman, RCG Consulting, INC.
Strategic Goal: Strengthen Code Enforcement and focus on the City’s
Beautification Program
Mayor Masiarczyk stated Item 6 - A is on the agenda for discussing the process and
scheduling and there should not be any discussion tonight because we do not have enough
information. He stated he has concerns about it.
Commissioner Nabicht responded he thought it was pretty clear cut. Mayor Masiarczyk
stated there is wordsmithing that needs to be done to the contract and he thinks the
discussion needs to be more in depth as there are things missing that the Commission has
asked for as well as things in there that the Commission may not want in there.
Commissioner Nabicht asked if the Commission can just talk about process tonight. Mayor
Masiarczyk responded "yes" that the Commission can decide to go through the document
line by line or section by section he had believed that the document would be one that could
go out to bid or be negotiated and this is not the document. He added the Commission
needed more interaction. Commissioner Honaker suggested it should be workshopped.
Vice Mayor Herzberg asked what the process is going to be because if we are not going to
discuss this contract we just wasted Redman's time and everyone else's time that is coming
for it at the meeting. She stated if it was just there so the Commission could schedule a
meeting that should have been clarified before hand. Mayor Masiarczyk responded he
wanted to talk about the process of how we are going to get to a finished document which
the City paid a consultant to do to be used to move forward on the selection of a waste
hauler. Vice Mayor Herzberg asked about the time frame. Mayor Masiarczyk reitterated it is
on the agenda so the public can look at it also suggesting he is not prepared to answer
questions as he has questions that need to be answered. Commissioner Ramos
commented he thought the purpose was for the Commission to go over the document but
not to go over it page by page at a Commission Meeting as we would not be sure anyway
of the answeres we may get. Mayor Masiarczyk agreed the Commission needed to go
through the document to see what may need to be added or removed. Commissioner
Nabicht responded we need to discuss the process because we need to go over the
document articale by article, line by line like with any other contract and once we complete
Chapter 1, Article 1 that is it and it is in the book and move forward. He added he only has
some minor changes and then the contract can be negotiated.
Mayor Masiarczyk asked if there were any other Special Reports and there were none.
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7. PUBLIC FORUM: - Citizen comments are limited to issues and concerns not on
the agenda and comments on items listed on the agenda will take place after
discussion of each item.
Mayor Masiarczyk stated next is the Public Forum. There were no commentrs on this item.
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
Mayor Masiarczyk listed the items under the Consent Agenda.
Commissioner Nabicht asked if under Special Reports if Mayor Masiarczyk would be
touching on the school meeting he attended. Mayor Masiarczyk responded "yes" that it was
an interesting meeting in that it was an opportunity what we want for the schools however
the attendance was not that good. He stated that the meeting must have not been
advertised that well and he thanked Commissioner Nabicht for letting everyone know about
the meeting.
Commissioner Nabicht stated what is important to note from that meeting is that hopefully
we have a meeting forthcoming with the entire School Board and that the School Board
seemed to be more interested than the County Council. Mayor Masiarczyk agreed. He
commented that some information had been forwarded to him and that he will bring it up at
the meeting.
City Attorney Segal-George reminded everyone that on Concent there are items A, B, C
and D and those can all be passed by a motion. She added however, that if anyone has an
item on there it can be pulled.
City Manager Shang stated she is going to pull Item D regarding the fuel tank system.
There were no other questions or comments.
A. Consideration regarding Memorandum of Understating Between
Municipalities in West Volusia and Seminole Counties re Regional
Economic Development (MEDO). Jerry Mayes, Economic Development
Manager - (386)-878-8619.
Strategic Goals: Economic Development
B. Resolution 2018-12, amending the Municipal Complex budget for
replacement of City Hall roof
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C. Resolution No. 2018-13, Volusia ECHO Program Grant Match
Memorialization, Resolution No. 2018-14, and Budget Amendments - Scott
McGrath, CFM, Planning & Development Services Planner, (386) 878-8602.
Strategic Goal: Fiscal Issues - find and write grants.
D. Resolution 2018-15, amending the General Fund budget to provide for
repairs to the Public Works Fuel Tank system - Matt Doan, Public Works
Director (386) 878-8973; Camille Hooper, Finance (386) 878-8552.
Strategic Goal: Fiscal Issues
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Ordinance No. 08-2017, City of Deltona Capital
Improvements Element Report for Fiscal Year 2017-2018, at second and
final reading. - Chris Bowley, AICP, Planning and Development Services,
(386) 878-8602.
Strategic Goal: Other Priority Objectives Identified - Maintain a balanced
budget, reserves, and investments.
Mayor Masiarczyk stated the next item is 9 - A regarding the Capital Improvements Element
(CIE).
There were no questions or comments on this item.
B. Public Hearing - Request for approval of Ordinance No. 02-2018, at first
reading and to schedule second and final reading on February 27, 2018. -
City Attorney (386) 878-8873.
Strategic Goal: Strengthen Code Enforcement and focus on the City’s
Beautification Program.
Mayor Masiarczyk stated the next item is 9 - B regarding the first reading and to set the 2nd
reading for the Code Enforcement leins going on the tax bills. He stated this is at the
Volusia County Property Appraiser's suggestion and he has heard good and bad and we
will just have to see what the people have to say about it.
There were no questions on this item.
10. OLD BUSINESS:
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11. NEW BUSINESS:
A. Resolution 2018-16 a Resolution Requesting and Supporting the County
Council of Volusia County Placing a Ballot Question on the 2018 Election
Ballot for a One-Half Cent Infrastructure Sales Tax to be levied for Twenty
Years; Providing for Severability, Providing for Conflicting Resolutions and
Providing an Effective Date. Jane K. Shang, City Manager, (386) 878-8850.
Strategic Goal: Fiscal Issues
Mayor Masiarczyk stated the next item is Volusia County placing a question on the ballot
regarding the half cent sales tax. He stated he is in favor of this and he wants to do
everything he can do with the stipulation that the County come up with a process on how the
citizen's advisory group will work. He stated there will be a member form each city and after
the money is allocated and spent the project will go through a review process to see if the
money was spent is was intended.
Commissioner Nabicht asked shouldn't that language be part of the ballot question. Vice
Mayor Herzberg responded it will be. Mayor Masiarczyk stated it says Florida Statutes will
tell you how it will be distributed to the municipalities, the half cent sales tax is levied for 20
years and requires that the County Council establish a citizen advisory oversite committee
to review the use of procedes. He stated this is what the public is going to vote on, he is for
it , does not want to stop it but it says "and to require that the County Council to establish a
citizen advisory oversite committee to review the use of procedes". Commissioner Nabicht
responded it says the use and does not say how it will be used. Assistant City Attorney
Marsha Segal-George pointed out that it also says each city and the county has its own.
Mayor Masiarczyk responded it says that the county will oversee and pass judgment on the
use of that money. Commissioner Honaker stated the committee will review the projects
funded and Mayor Masiarczyk responded he just wanted to be sure and he wants to just
pass it tonight and move on. He added he will ask questions at the next roundtable that this
be calarified more so he does his due dilligence.
Commissioner Nabicht comment just for Mayor Masiarczyk's note that meeting was the
Volusia County School's three Moms and the Volusia United Educators. Commissioner
Ramos stated he posted the information on the summer programs on Facebook.
Mayor Masiarczyk asked if there were any other questions or comments and there were
none.
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
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15. ADJOURNMENT:
Mayor Masiarczyk adjourned the meeting at 5:44 p.m.
_________________________________________
Janet Day, Deputy City Clerk
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission
Mayor John C. Masiarczyk Sr.
Vice Mayor Heidi Herzberg
Commissioner Christopher Alcantara
Commissioner Anita Bradford
Commissioner Gary Mitch Honaker
Commissioner Chris Nabicht
Commissioner Victor M. Ramos
Monday, February 19, 2018 5:30 PM 2nd Floor Conference Room
City Manager's Agenda Review
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by Commissioner Honaker.
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
starting with District #1, #2, #3, #4, #5, #6 and the Mayor.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes - Regular Commission Meeting of February 5, 2018, as
presented. - Joyce Raftery, City Clerk (386) 878-8502.
Background: N/A
Attachments: February 5, 2018 Minutes
5. PRESENTATIONS/AWARDS/REPORTS:
A. Presentation for Black History Month by the West Volusia NAACP Youth
Council.
Background: At the Regular Commission Meeting held on Tuesday, January 16,
2018 Mike Williams with the National Association for the Advancement
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City Commission Agenda February 19, 2018
of Colored People (NAACP) requested to make a ten minute
presentation before the City Commission for Black History Month at its
February 19th Regular Commission Meeting.
Attachments: Presentation - Black History Month
6. CITY COMMISSION SPECIAL REPORTS, REQUESTS AND DISCUSSION TOPICS:
A. Draft trash services in Deltona: Observations, Recommendations and Draft
Contract regarding levels and the selection of a service provider. - Bill Redman,
RCG Consulting, INC.
Strategic Goal: Strengthen Code Enforcement and focus on the City’s
Beautification Program
Background: At the December 12, 2017 Special Commission Meeting Senior Vice
President of the Redman Consulting Group, Bill Redman summarized
the Redman Consulting Groups’ draft report along with
recommendations to move forward with the selection process for a
Solid Waste Hauler. Mr. Redman has a prepared a draft contract for the
Commission to review and is asking for further direction in order to
move forward with the process.
Attachments: Deltona WP proposed contract
Deltona Summary of issues for Commission decision
7. PUBLIC FORUM: - Citizen comments are limited to issues and concerns not on
the agenda and comments on items listed on the agenda will take place after
discussion of each item.
Citizen comments for any items. (4 minute maximum length per speaker)
CONSENT AGENDA: The consent agenda contains items that have been determined
to be routine and non-controversial. If anyone in the audience wishes to address a
particular item on the consent agenda, now is the opportunity for you to do so.
Additionally, if staff or members of the City Commission wish to speak on a consent
item, they have the same opportunity.
8. CONSENT AGENDA:
A. Consideration regarding Memorandum of Understating Between Municipalities
in West Volusia and Seminole Counties re Regional Economic Development
(MEDO). Jerry Mayes, Economic Development Manager - (386)-878-8619.
Strategic Goals: Economic Development
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Background: Recognizing the regional nature of economic development, the
Municipal Economic Development Organization (MEDO) was formed in
2014, with membership consisting of the cities of Southwest Volusia
County and Northern Seminole County. The MEDO organization was
created to identify the economic development issues and challenges
common to the cities in this geographic area, and use a regional
approach to develop solutions and best practices to address these
issues and challenges from a municipal perspective. The mission of
MEDO is to contribute to, enhance and help coordinate sustainable
economic development in Southwest Volusia County and Northern
Seminole County.
Attachments: Memorandum of Understanding- Economic Development
SC-VC map
B. Resolution 2018-12, amending the Municipal Complex budget for replacement
of City Hall roof
Background: The City Hall roof is original to the building and after 16 years and
recent hurricanes is in need of replacement. The approved 2017-18
budget included $250,000 for a metal replacement roof for City Hall; the
estimate for the replacement roof, plus underlying structural repairs of
existing roof damage, however, are expected to exceed the budgeted
amount. This amendment provides additional funds to cover the full
cost of the roof replacement, resulting in a total amount of $325,000
budgeted for this project.
Attachments: 2018-021 Muni Complex City Hall Roof Replacement
R-2018-12 - Municipal Complex - City Hall Roof Replacement
C. Resolution No. 2018-13, Volusia ECHO Program Grant Match Memorialization,
Resolution No. 2018-14, and Budget Amendments - Scott McGrath, CFM,
Planning & Development Services Planner, (386) 878-8602.
Strategic Goal: Fiscal Issues - find and write grants.
Background: The City of Deltona applied for the Volusia ECHO Program Fiscal Year
2017-18 and the ECHO Advisory Committee voted to recommend
approval of the Thornby H.E.R.E. and Center at Deltona Performing
Arts and Community Gardens Phase I projects. On December 11,
2017, the City Commission adopted Resolution No. 2017-48 and
2017-49 to meet Volusia County’s requirement of having a budget
amendment in place prior to the final application deadline of December
14, 2017; which was achieved.
As a condition of approval for the Thornby H.E.R.E. project, the ECHO
Advisory Board requested a second budget amendment showing the
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City of Deltona commitment of $12,500 towards the Land Match value
of $50,000 (that is 50% of the site’s $100,000.00 land value). Thus, the
ECHO grant match would be $37,500 and the City’s Land Match
contribution of $12,500 to achieve that $50,000 total. The following
Resolution No. 2018-13 and 2018-14 is provided to achieve Land
Match ECHO grant request. Please see the attached resolutions and
exhibits to Resolution No. 2018-14.
Attachments: 2018-023 Additional ECHO Grant Match to Park Projects
2018-024 Additional Grant Match - Park Projects
R-2018-13 - ECHO Program Additional Match
R-2018-14 Park Projects - Additional ECHO Grant Match
D. Resolution 2018-15, amending the General Fund budget to provide for repairs
to the Public Works Fuel Tank system - Matt Doan, Public Works Director (386)
878-8973; Camille Hooper, Finance (386) 878-8552.
Strategic Goal: Fiscal Issues
Background: The Public Works Depot fuel inventory system has required unexpected
and unforeseen repairs that were not included in the amount originally
budgeted for fiscal year 17-18. This amendment provides additional
funds to cover the cost of fuel tank repairs.
Attachments: R-2018-15 - PW Equipment Repairs
2018-026 PW Equip Repairs
9. ORDINANCES AND PUBLIC HEARINGS:
A. Public Hearing - Ordinance No. 08-2017, City of Deltona Capital Improvements
Element Report for Fiscal Year 2017-2018, at second and final reading. - Chris
Bowley, AICP, Planning and Development Services, (386) 878-8602.
Strategic Goal: Other Priority Objectives Identified - Maintain a balanced
budget, reserves, and investments.
Background: The City of Deltona (City) annually reviews and modifies its Capital
Improvements Element (CIE) to ensure that it is current and consistent
with its Comprehensive Plan and to determine to update the Five Year
Schedule of Capital Improvements. It does so through an annual report
(see attached) that updates the data and tables within the report. City
staff has reviewed its CIE and determined it is necessary to update the
Five Year Schedule of Capital Improvements contained therein. The
goals, objectives, and policies of the CIE will be coming to the City
Commission for review within the Evaluation and Appraisal Report
review process conducted separately from this effort. Finally, the City
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Commission approved Ordinance No. 08-2017, for first reading, at the
January 16, 2018, City Commission public hearing.
Attachments: Ord No. 08-2017 CIE Report
Attachment A CIE 2017-2018 011018
B. Public Hearing - Request for approval of Ordinance No. 02-2018, at first
reading and to schedule second and final reading on February 27, 2018. - City
Attorney (386) 878-8873.
Strategic Goal: Strengthen Code Enforcement and focus on the City’s
Beautification Program.
Background: Volusia County Property Appraiser Larry Bartlett has agreed to start
adding code enforcement liens to property tax bills. Governments
across Volusia County have swallowed many millions of dollars in
unpaid code violation payments over the years. Property Appraiser
Larry Bartlett, sees the collateral damage of code violations never
being remedied. Until now, property owners could ignore code liens
until they sold their property. Under Bartlett’s plan, property owners who
pay only their property taxes and refuse to pay the code lien added to
their bill will be treated like anyone who doesn’t pay their full property
tax bill. The City will need to revise our ordinance and other assorted
forms we need to actually abate the nuisance.
Attachments: Ordinance No. 02-2018
MSG Affidavit of Proof of Publication
Deltona Form of Notice
MSG Certificate
MSG Tax Collector Agreement
10. OLD BUSINESS:
11. NEW BUSINESS:
A. Resolution 2018-16 a Resolution Requesting and Supporting the County
Council of Volusia County Placing a Ballot Question on the 2018 Election Ballot
for a One-Half Cent Infrastructure Sales Tax to be levied for Twenty Years;
Providing for Severability, Providing for Conflicting Resolutions and Providing
an Effective Date. Jane K. Shang, City Manager, (386) 878-8850.
Strategic Goal: Fiscal Issues
Background: Volusia County is seeking support to impose a one-half percent of one
percent local government infrastructure surtax upon transactions
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City Commission Agenda February 19, 2018
occurring within Volusia County to finance, construct, reconstruct,
maintain, repair and improve public infrastructure including long term
capital maintenance and useful life extension of public infrastructure
projects such as new and improved sidewalks near schools, roadway
improvements including expansion and major resurfacing, reducing
traffic congestion, local flood control and improving water quality and
such other similar uses for the benefit of the citizens of Volusia County
and the general public.
Attachments: Resolution 2018-16
Local Discretionary Sales Surtax
12. CITY ATTORNEY COMMENTS:
13. CITY MANAGER COMMENTS:
14. CITY COMMISSION COMMENTS:
15. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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