City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Agenda City Commission Mayor Heidi K. Herzberg Vice Mayor Victor M. Ramos Commissioner Maritza Avila-Vazquez Commissioner Anita Bradford Commissioner Loren King Commissioner Robert D. McFall Commissioner Chris Nabicht Monday, February 4, 2019 5:30 PM Deltona Commission Chambers City Manager's Agenda Review 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Commissioner Bradford - Pastor Bradley from New Hope Baptist Church. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor. 4. APPROVAL OF MINUTES & AGENDA: 5. PRESENTATIONS/AWARDS/REPORTS: A. Super Star Student of the Month Certificate for January 2019 Background: Super Star Student of the Month awards for February 2019 will be presented to: 1. Deltona Lakes Elementary, Lakota Torres, 2nd grade 2. Discovery Elementary, Bella Cerabino, 1st grade 3. Enterprise Elementary, Ulises Silva Jimenez, 4th grade 4. Forest Lake Elementary, Arya Chaudhari, 1st grade 5. Friendship Elementary, Averie Lowe, 4th grade 6. Pride Elementary, Charlotte Alamo, 5th grade 7. Spirit Elementary, Isabella Gando, 4th grade City of Deltona Page 1 Printed on 4/15/2019 City Commission Agenda February 4, 2019 8. Sunrise Elementary, Rowan Decosta, 1st grade 9. Timbercrest Elementary, Jenna Font, 3rd grade 10. Volusia Pines Elementary, Abigail Albone, 4th grade 11. Deltona Middle, Khadijah Pratt, 8th grade 12. Galaxy Middle, Caitlynn Lewis, 7th grade 13. Heritage Middle, Allison Pantoja Tinajero, 8th grade 14. Deltona High, Katherine Cintron, 12th grade 15. Pine Ridge High, Sierra Giordano, 12th grade 16. University High, Cierra Montilla, 10th grade Attachments: January 2019 Super Star Student Achievements B. Proclamation - Proclaiming February 4, 2019 as “Bob Davis Day”. Background: Proclamation - honoring Bob Davis for his many years of dedicated service to our community. Attachments: Bob Davis Day C. Presentation: Annual Christmas Parade Awards - Bill Snyder, Deltona Fire Department Development Services, (386) 575-6902. Strategic Goal: Internal and External Communication. Solicit partnerships with businesses, schools, hospitals, and residents for information dissemination. Background: The City of Deltona held its 7th Annual Christmas Parade on December 15, 2018. The entries selected, were judged by local stakeholders. The results of the judging are as follows: 3rd Place - Best Overall Tied for 3rd place- 3 winners with 205 points each - Deltona High School Fine & Performing Arts - YMCA Cheerleaders - Shed Life Shed Movers 2nd Place - Best Overall 225 Points - West Volusia Moose Lodge of Deltona 1st Place - Best Overall 237 Points - Deltona Fire Explorers Post 2460 City Department Winner Deltona Water with 292 points Public Works came in second with 289 points D. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce Raftery, City Clerk (386) 878-8502. City of Deltona Page 2 Printed on 4/15/2019 City Commission Agenda February 4, 2019 Background: Quarterly Reports of City Advisory Boards/Committees: 1) Deltona Economic Development Advisory Board - (Written Report Only) 2) Planning and Zoning Board - (Written Report Only) 3) Firefighters’ Pension Plan Board of Trustees - (Written Report Only) 4) Team Volusia - (Written Report Only) Attachments: DEDAB Fourth Quarter 2018 Report P&Z Fourth Quarter 2018 Report FFPP Fourth Quarter 2018 Report Team Volusia Fourth Quarter 2018 Report 6. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: 7. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Citizen comments for any items. (4 minute maximum length per speaker) CONSENT AGENDA: The consent agenda contains items that have been determined to be routine and non-controversial. If anyone in the audience wishes to address a particular item on the consent agenda, now is the opportunity for you to do so. Additionally, if staff or members of the City Commission wish to speak on a consent item, they have the same opportunity. 8. CONSENT AGENDA: A. Resolution No. 19-02, Adopting the 2018 Volusia County Integrated Floodplain Management Plan - Ron A. Paradise, Director, Planning and Development Services Strategic Plan: Internal and External Communication, partnership with the County, etc. Background: The 2018 Volusia County Integrated Floodplain Management Plan is a collaboration of 16 cities, the County, and the East Central Florida Regional Planning Council to better prepare for and respond to flood emergencies. This plan helps each participating local government understand risks, prepare for major disasters, and mitigate where City of Deltona Page 3 Printed on 4/15/2019 City Commission Agenda February 4, 2019 possible. The plan includes a compilation of floodplain hazards throughout Volusia County. Plans regarding floodplain management from individual jurisdictions are also included within the Integrated Floodplain Management Plan as appendices. Therefore, the 2018 Volusia County Integrated Floodplain Management Plan is intended to promote a unified and consistent approach to hazard mitigation and related planning efforts. Adoption of the 2018 Volusia County Integrated Floodplain Management Plan is required of the City to continue to maintain membership in the Community Rating System (CRS). City membership within the CRS allows Deltona residents to be able to buy flood insurance under the National Flood Insurance Program at a reduced rate. For more information see the attached 2018 Volusia County Integrated Floodplain Management Plan. Upon approval authorizes the necessary budget transfers to facilitate Commission approval and further authorized the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: 2018 Volusia Integrated Floodplain Management Plan Resolution No. 2019-02 B. Request for approval of Resolution No. 2019-06, in support of ECHO Grant Application for Deltona’s Blue Heron Nature Park project - Jerry Mayes, City Manager’s Department, (386) 878-8619. Strategic Plan: Economic Development, developing of a sustainable ecological tourism program. Background: In August, 2018, the City Commission agreed to the development of three ecological parks as a part of the City’s “Ecological Tourism Sustainability Program”. Deltona’s Blue Heron Nature Park is one of those parks. The project cost for the Blue Heron Nature Park will be split between ECHO funds ($50,850) and City matching funds ($62,689) for a total of $113,359. In October, 2018 the City Commission named the three ecological parks based upon a nature theme. On November 19, 2018 the City Commission approved Resolution No. 2018-69 supporting the projects and related funding. However, the resolution language did not fully comply with ECHO requirements regarding a grant match. As part of review by the ECHO staff, the discrepancy was brought to the attention of the City. (See attached letter from Ms. Carmen Hall, Volusia County Community Services Operations Manager to City Manager Jane Shang.) City of Deltona Page 4 Printed on 4/15/2019 City Commission Agenda February 4, 2019 To remediate this matter and to remain eligible for the funding under the present ECHO funding cycle, attached Resolution 2019-06 is proposed. The language of Resolution 2016-06 clearly indicates city contribution and should satisfy applicable ECHO requirements. Upon approval, the necessary budget transfers are authorized to facilitate Commission approval and further authorize the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Res No. 2019-06 ECHO Grant ECHO Letter - with note C. Request for approval of Resolution No. 2019-07, in support of ECHO Grant Application for Deltona’s Big Lake Rookery Nature Park project - Jerry Mayes, City Manager’s Department, (386) 878-8619. Strategic Plan: Economic Development, developing of a sustainable ecological tourism program. Background: In August, 2018, the City Commission agreed to the development of three ecological parks as a part of the City’s “Ecological Tourism Sustainability Program”. Deltona’s Big Lake Rookery Nature Park is one of those parks. The project cost for the Big Lake Nature Park will be split between ECHO funds ($75,150) and City matching funds ($92,731) for a total of $167,881. In October, 2018 the City Commission named the three ecological parks based upon a nature theme. On November 19, 2018 the City Commission approved Resolution No. 2018-69 supporting the projects and related funding. However, the resolution language did not fully comply with ECHO requirements regarding a grant match. As part of review by the ECHO staff, the discrepancy was brought to the attention of the City. (See attached letter from Ms. Carmen Hall, Volusia County Community Services Operations Manager to City Manager Jane Shang.) To remediate this matter and to remain eligible for the funding under the present ECHO funding cycle, attached Resolution 2019-07 is proposed. The language of Resolution 2019-07 clearly indicates city contribution and should satisfy applicable ECHO requirements. Upon approval, the necessary budget transfers are authorized to facilitate Commission approval and further authorize the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Res No. 2019-07 ECHO Letter - with note D. Request for approval of Resolution No. 2019-08, in support of ECHO Grant Application for Deltona’s 3-Island Lake Nature Park project - Jerry Mayes, City City of Deltona Page 5 Printed on 4/15/2019 City Commission Agenda February 4, 2019 Manager’s Department, (386) 878-8619. Strategic Plan: Economic Development, developing of a sustainable ecological tourism program. Background: In August, 2018, the City Commission agreed to the development of three ecological parks as a part of the City’s “Ecological Tourism Sustainability Program”. Deltona’s 3-Island Lake Nature Park is one of those parks. The project cost for the 3-Island Lake Nature Park will be split between ECHO funds ($92,000) and City matching funds ($109,581) for a total of $201,581. In October, 2018 the City Commission named the three ecological parks based upon a nature theme. On November 19, 2018 the City Commission approved Resolution No. 2018-69 supporting the projects and related funding. However, the resolution language did not fully comply with ECHO requirements regarding a grant match. As part of review by the ECHO staff, the discrepancy was brought to the attention of the City. (See attached letter from Ms. Carmen Hall, Volusia County Community Services Operations Manager to City Manager Jane Shang.) To remediate this matter and to remain eligible for the funding under the present ECHO funding cycle, attached Resolution 2019-08 is proposed. The language of Resolution 2019-08 clearly indicates city contribution and should satisfy applicable ECHO requirements. Upon approval, the necessary budget transfers are authorized to facilitate Commission approval and further authorize the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Res No. 2019-08 ECHO Letter - with note 9. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Resolution No. 2018-76, Granting a Conditional Use Approval for a Community Residential Home (CRH) at 2281 Bannister Street subject to conditions - Ron A. Paradise, Director, Planning and Development Services (386) 878-8610. Strategic Goal: Economic Development, Create more diversified housing opportunities for all market demands. Background: The City has received a Conditional Use application from Duvall Homes requesting a community residential home (CRH) located at 2281 Bannister Street. Duvall Homes is a non-profit, 501c3 corporation that has been providing services for developmentally disabled City of Deltona Page 6 Printed on 4/15/2019 City Commission Agenda February 4, 2019 individuals since 1945. Duvall Homes currently operates 16 community residential homes within Volusia County, five (5) of which are located within Deltona. The applicant, has indicated that when the current lease expires on one of the Duval Homes CRH operations located at 730 Outrigger Dr., the intent is to relocate to a 1,967 square foot dwelling at 2281 Bannister Street owned by Duvall Homes. The proposed CRH at 2281 Bannister is expected to house no more than six (6) females with developmental disabilities. Duvall Homes will also have staff assisting the residents in the home twenty four hours a day, seven days a week to include a full time nurse. Staff will be working in shifts to provide support and care services. Shifts will have two (2) staff for the first shift, two (2) for the second shift, and one (1) for the night shift. Transportation will be limited to staff vehicles and a company van. In order to ensure neighborhood compatibility City staff is suggesting along with adherence to the Code required 1,000 foot separation distance from other CRH uses and a requirement to obtain a business tax receipt, the Conditional Use should be subject to the following conditions: 1) The CRH becomes occupied under Duvall Homes’ management within 12 months following City Commission approval. 2) The CRH remains under Duvall Homes’ management and ownership. 3) The CRH is used only to serve developmentally disabled residents as defined and regulated by the Florida Agency for Persons with Disabilities. The goal of the first two conditions is to ensure a consistent and long term management entity and to engender a sense of community and responsibility in the neighborhood on behalf of the management entity . Condition number three will ensure the CRH use at the property will serve only developmentally disabled residents and cannot be used for other service groups without having to apply for another Conditional Use approval. For more information see the attached staff report. The Planning and Zoning Board heard the CRH request at 2281 Bannister on January 16, 2019. The Planning and Zoning Board, City of Deltona Page 7 Printed on 4/15/2019 City Commission Agenda February 4, 2019 notwithstanding some neighborhood concerns voiced, voted unanimously (With two members absent.) to recommend the City Commission approve the Conditional Use request with the above referenced special conditions. Finally, Conditional Use requests need to be approved by a five member super majority of the City Commission. Upon approval authorizes the necessary budget transfers to facilitate Commission approval and further authorized the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: Resolution No. 2018-76 Staff Report Maps Duvall Homes Letter B. Public Hearing - Ordinance No. 01-2019, protocol for returning security deposits at first reading and to schedule second and final reading for March 4, 2019. Marsha Segal-George, Assistant City Attorney, (386) 878-8872. Strategic Fiscal Issues Background: At the Regular Commission Meeting on January 22, 2019 the Commission voted to receive the draft ordinance at the January 28th Workshop and to table the first reading of the item to the next Regular Commission meeting on February 4, 2019. Upon approval authorizes the necessary budget transfers to facilitate Commission approval and further authorized the City Manager to sign any documents necessary to further Commission approval of this item Attachments: Option 1 Option 2 Option 3 C. Public Hearing - Ordinance No. 19-2018 amending the Capital Improvements Element and providing for the replacement of the Capital Improvement Project sheets, at first reading - Ron A. Paradise, Director, Planning and Development Services (386) 878-8610. Strategic Goal: Infrastructure - Capital Improvements Program. Background: Pursuant to Chapter 163.3177(3)(b) F.S., the Capital Improvements Element of the Comprehensive Plan must be reviewed and updated on City of Deltona Page 8 Printed on 4/15/2019 City Commission Agenda February 4, 2019 an annual basis. It is recommended to send the Capital Improvements Element (CIE) Report to the Department of Economic Opportunity (DEO) when it is adopted. Staff has reviewed the current class “A” capital improvements and summarized expenditures and funds carried forward for the next five years. The intent of the review is to ensure compliance with adopted level of service (LOS) standards. In collaboration with the City’s Finance Department and other City Departments, adjustments have been made to update the Capital Improvement project sheets. Please be advised the expenditures and fund carry overs are copied from the City budget approved by the City Commission in September of 2018. Therefore, the budgetary information cannot be altered or otherwise modified as part of the CIE update process. On January 16, 2019, the Planning and Zoning Board was presented with the Capital Improvement Element update and related project sheets. The Planning Board recommended unanimously to recommend the City Commission approve Ordinance No. 09-2018. For more information see the attached Capital Improvement Element update and related replacement project sheets. Upon approval authorizes the necessary budget transfers to facilitate Commission approval and further authorized the City Manager to sign any documents necessary to further Commission approval of this item. Attachments: ORDINANCE NO 19-2018 CIE Level of Service Report EXHIBIT A - Replacement Project Sheets 10. OLD BUSINESS: 11. NEW BUSINESS: 12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: 15. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need City of Deltona Page 9 Printed on 4/15/2019 City Commission Agenda February 4, 2019 a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 10 Printed on 4/15/2019