City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Regular Commission Meeting City Commission Mayor Herzberg Vice Mayor Avila-Vazquez Commissioner Bradford Commissioner King Commissioner McCool Commissioner Ramos Commissioner Sosa Monday, January 3, 2022 6:30 PM Deltona Commission Chambers 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by Commissioner King. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes of the Regular Commission Meeting of December 13, 2021 as presented. - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A Attachments: Decembert 13, 2021 RCM Minutes.pdf 5. PRESENTATIONS/AWARDS/REPORTS: A. Presentation - Quarterly Reports of City Advisory Boards/Committees - Joyce Raftery, City Clerk (386) 878-8502. Background: Quarterly Reports of City Advisory Boards/Committees: 1) Affordable Housing Advisory Committee (Written Report Only) City of Deltona Page 1 Printed on 12/29/2021 City Commission Regular Commission Meeting January 3, 2022 2) Firefighters Pension Plan Board - (Written Report Only) 3) Planning and Zoning Board - (Written Report Only) 4) Team Volusia - (Written Report Only) Attachments: AHAC - Q-4 Firefighters Pension Plan Board Q-4 Planning and Zoning - Q-4 Team Volusia Q-4 6. ORDINANCES AND PUBLIC HEARINGS: 7. OLD BUSINESS: A. Request for approval of Resolution No. 2021-63 to maintain a General Fund Economic Emergency Reserve for fiscal year 2021/2022 and provide for the Reserve every year thereafter. - Mari Leisen, Finance, 386 878-8553 Strategic Goal: Fiscal Issues - Maintain current fiscal stability Background: In the interest of prudent financial planning, and in an effort to formalize by the way of a Commission resolution the minimum amount of reserves to be maintained by the City’s General Fund, staff is recommending that the City formally maintain an Economic Emergency Reserve. This Fund Balance Policy will provide for a stable financial environment that allows the City to maintain a measure of financial protection against unanticipated events that would adversely affect the financial condition of the City and jeopardize the continuation of necessary public services. In order to establish a cash threshold for emergencies, an emergency reserve shall be maintained at an amount up to $12,000,000. This dollar figure is equivalent to the amount of loss revenue from 2007 to present due to the economic turn down. Given our current mileage rate, it is imperative to have these funds in reserve going forward. Attachments: 2021-63-Reso Economic Emergency Reserve Projected Fund Balance 9-30-2022 for emergency reserve.xlsx 8. NEW BUSINESS: A. Request approval of entering into a contract with CORE Ams to provide e-Billing, payment processing and other Deltona Water Customer billing needs to enhance the customer experience with an estimated savings of $70,000 per City of Deltona Page 2 Printed on 12/29/2021 City Commission Regular Commission Meeting January 3, 2022 year once 30% of customers have changed to e-Billing. Total upfront cost to initiate the selected services is $33,152.00. - Steven Danskine, Public Works/Deltona Water (386) 878-8998. Strategic Goal: Customer Service Background: At the November 8th Commission Workshop, Deltona Water Staff and representatives of CORE outlined the benefits and improvements in the customer service experience we believe could be realized through a partnership between the two. Not only would our payment processing system save approximately $50,000 by not having to become PCI compliant with respect to our IVR system, but our customers would receive enhanced financial security in their transactions. Additionally, as more and more customers elect to go paperless, it is expected that if 30% do so we would save approximately $70,000 per year in printing and postage costs. All prices are based upon piggybacking Sourcewell Contract No. 042020-WWR-Core Business Tech. Other services that CORE will provide is a more adaptive, easier to use, and customer friendly web experience. It is also anticipated that if this relationship proves to be beneficial, other departments in the City, such as Building Services, Parks & Rec, and even The Center could enjoy similar enhanced customer service. OPTIONS: 1. Approve - Engage with CORE to provide enhanced customer experience, save on expenses and a more secure transaction process. 2. Deny - Continue with the current process and spend $50,000 to upgrade PCI compliance. Attachments: Payment Processing System_AMS Deltona Presentation 11-08-2021 EXHIBIT A-SOURCEWELL CONTRACT NO. 042020-WWR-Core Business Tech EXHIBIT B-CORE Master License Agreement EXHIBIT C-Amendment 1 Mobile Payments & Messaging EXHIBIT D-Amendment 2 Inbound IVR Services Draft Piggyback Agreement - CORE-AMS B. Request for approval of Interlocal Agreement Governing Use of Volusia County Regional Opioid Settlement Funds - City Attorney Skip Fowler, Legal Department (386) 878-8872. City of Deltona Page 3 Printed on 12/29/2021 City Commission Regular Commission Meeting January 3, 2022 Strategic Goal: Fiscal & Public Safety Background: On July 6, 2021 the City approved Resolution 2021-32 to join with the State of Florida and other local governmental units as a participant in the Florida Memorandum of Understanding and Formal Agreements Implementing a Unified Plan. Under the settlement agreement, a county with a population of over 300,000, and that meets other criteria, may be a “Qualified County” and therefore retain local control over the disbursement of regional funds provided in the settlement agreement. A necessary criterion of being a Qualified County is that a County has or enters into an interlocal agreement with a majority of Municipalities (Majority is more than 50% of the Municipalities’ total population) related to the expenditure of Opioid Funds. Funds may only be spent for enhancements or expansions of the Approved Uses, found in Exhibit A of the proposed interlocal agreement. This interlocal agreement recognizes an existing Task Force that gathers information on the opioid epidemic; creates an Opioid Abatement Funding Advisory Group (Advisory Group) consisting of one member appointed from each participating local government. Members appointed should have experience with law enforcement, fire rescue, substance abuse treatment, or other relevant experience and are appointed for two-year terms. The purpose of the Advisory Group is to set a priority list or proposals for the abatement of the opioid epidemic as well as make recommendations to the County Council on the expenditures of regional settlement funds consistent with the approved uses. Non-substantive changes may be made prior to signing, including amendment of the participating cities in the event a municipality chooses not to participate. OPTIONS: 1. Approve- Keeps local control over disbursement of funds. 2. Deny- City would not participate with local control over expenditures and would not have a member on the Advisory Board. Attachments: Interlocal Agreement-2021.12.09 FINAL Exhibit A - Core Strategies + Approved Uses[1] City of Deltona Page 4 Printed on 12/29/2021 City Commission Regular Commission Meeting January 3, 2022 9. PUBLIC FORUM: Citizen comments are limited to issues and concerns not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Please be courteous and respectful of the views of others. Members of the City Commission shall not enter into discussion or respond to individuals' comments during the public forum other than to give directions or to ask for clarification. However, individual Commissioners may wish to respond under their "City Commission Comments". Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Citizen comments for any items. (4 minute maximum length per speaker) 10. COMMENTS ON CONSENT ITEMS: Citizen comments are limited to issues and concerns on the Consent Agenda item(s). Please complete a public participation slip and indicate in the subject line the issue you wish to address. Members of the City Commission shall not enter into discussion or respond to individuals' comments during the public forum other than to give directions or to ask for clarification. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. 11. CONSENT AGENDA: The Consent Agenda contains items that have been determined to be routine and non-controversial. If discussion is desired by any member of the City Commission, that item must be removed from the Consent Agenda and considered separately. All other matters included under the Consent Agenda will be approved by one motion. Citizens with concerns should address those concerns by filling out a public participation slip and giving it to the Deputy City Clerk prior to Consent Agenda items being pulled. A. Request final approval to purchase a replacement administration Ford F150 with the approved budget funds. - Fire Chief Bill Snyder, Fire Department (386) 575-6902. Strategic Goal: Public Safety Background: The Fire Department has budgeted $60,000 in this year’s budget for the purchase of a replacement administration Ford F150 for the Fire Marshal. In accordance with our city standard of replacing normal city vehicles, when a vehicle reaches 100,000 miles and/or ten years old or more, they should be replaced. The current Fire Marshal vehicle meets or exceeds both of these city standards. The Fire Department’s goal is to run our emergency administrative vehicles for five years frontline and five more years as a service vehicle. Purchasing this replacement vehicle will allow us to take the current Fire Marshal vehicle, a 2012, City of Deltona Page 5 Printed on 12/29/2021 City Commission Regular Commission Meeting January 3, 2022 and place into reserve status. FD-0710, a current reserve, will then be retired from service and turned over to public works for the auction process. By purchasing a new pickup truck as a frontline vehicle, our Fire Marshal will be able to complete additional duties, increase productivity, and provide a safer driving environment. This vehicle will meet the clean cab cancer initiative by separating contaminated equipment/gear out of the passenger area when doing arson investigations. The City is able to purchase this truck from Garber Ford, by piggybacking the Florida Sheriffs Association Contract #FSA20-VEL 28.0 saving time and money. OPTIONS: 1. Approve the purchase of the vehicle 2. Deny the purchase of the vehicle Attachments: DELTONAX1E2022TODD2 Award_Letter_FSA20-VEL28.0 Full_Award_Report_Light 12. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: 13. CITY ATTORNEY COMMENTS: 14. CITY MANAGER COMMENTS: 15. CITY COMMISSION COMMENTS: 16. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 3 business days in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 6 Printed on 12/29/2021