City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Regular Commission Meeting City Commission Mayor Avila Vice Mayor Bradford Commissioner Avila-Vazquez Commissioner Burbank Commissioner Colwell Commissioner JodyLee Commissioner McCool Monday, November 27, 2023 6:30 PM Deltona Commission Chambers DECORUM POLICY: The City of Deltona has a significant interest in conducting orderly and efficient public meetings, which includes preventing disruption, promoting civility, and preserving decorum. To that end, behavior which disrupts or impedes the efficient and orderly conduct of any public meeting, as determined by the Mayor, or presiding officer, or a majority of the City Commission, is not permitted. The Mayor, or presiding officer, or a majority of the City Commission, may interrupt, warn, or terminate a speaker’s statement when that statement is too lengthy, personally directed, abusive, obscene, irrelevant, or otherwise reasonably perceived to be a disruption to the fair and orderly progress of the discussion at hand. The Mayor, or presiding officer, or a majority of the City Commission, may also interrupt any part of the meeting to warn any individual that they are being disruptive or otherwise impeding the efficient and orderly conduct of the meeting. The Mayor, or presiding officer, or a majority of the City Commission, may require any individual to leave a public meeting for its duration if that individual is unable to observe this Policy after being warned. Should an individual be required to leave a meeting for violating this Policy, that person shall be escorted from Commission Chambers by a Volusia County Sheriff’s Deputy. 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by District #4 Commissioner. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District City of Deltona Page 1 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 starting with District #1, #2, #3, #4, #5, #6 and the Mayor. 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes of the Regular Commission Meeting of October 16, 2023 and the Special Commission Meeting of November 1, 2023, as presented. - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A Attachments: October 16, 2023 RCM Minutes November 1, 2023 SCM Minutes 5. PRESENTATIONS/AWARDS/REPORTS: A. Super Star Student of the Month Certificates October 2023 Background: Super Star Student of the Month Awards for October 2023 will be presented to: 1. Deltona Lakes Elementary, Mason Cintron, 5th Grade 2. Discovery Elementary, Lexi Mathis, 5th Grade 3. Forest Lake Elementary, Imarilys Martinez, 5th Grade 4. Pride Elementary, Jose Diaz-Friaz, 4th Grade 5. Sunrise Elementary, Mateo Soto, 3rd Grade 6. Timbercrest Elementary, Kelsey Battles, 4th Grade 7. Deltona Middle, Brandon Lake, 6th Grade 8. Galaxy Middle, Mason Tejada, 7th Grade 9. Heritage Middle, Daniel Pacheco Morales, 7th Grade 10. Deltona High, Lucy Thornhill, 11th Grade 11. Pine Ridge, Henry Castro Cardosa,11th Grade B. Presentation - AdventHealth update from President & CEO, Lorenzo Brown. Background: AdventHealth will be providing an update on their work in the community. C. Proclamation - Native American Heritage Month Background: Native American Heritage month has been a recurring monthly event in November since 1990 when former President George H. W. Bush signed a resolution declaring November as Native American Indian Heritage Month. The contributions of American Indians have enhanced the freedom, prosperity and greatness of our state and nation. Their roots are deeply embedded in this land and we remain committed to preserving and protecting American Indian cultures, languages and history, while ensuring prosperity and opportunity for all American Indians. City of Deltona Page 2 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 D. Recognizing the Deltona Panthers Youth Football and Cheerleading Team for winning the East Coast Conference Championship - Mark Manning, Parks & Recreation (386) 878-8905. Background: This item is to recognize the Deltona Panthers Youth Football and Cheerleading Team for winning the East Coast Conference Championship. Attachments: Deltona Panthers 8U Players.pdf E. Certificate of Appreciation - City of Deltona Veterans Day Event held on Saturday, November 11, 2023. Background: Recognition to the following: Pedro Rosado - Sgt. David G. Ledgerwood - American Legion Post 255 - Assistance in coordination with the City’s Veterans Day Event Deltona H.S. Army JROTC - Color Guard Presentation Shades of Blue Choir - Daytona State College - National Anthem Pine Ridge H.S. Air Force JROTC - POW/MIA Remembrance 6. PUBLIC FORUM: Public comments during Public Forum are limited to items of City business that are listed on the Agenda and/or items that are not listed on the Agenda. Comments regarding listed Agenda items will take place after discussion of each item. Please be courteous and respectful of the views of others. In order to address the Commission, citizens must fill out a public participation slip and give it to the Deputy City Clerk. All citizen comments are limited to 4 minutes and shall be addressed to the Mayor or the Commission as a whole. Members of the City Commission shall not enter into discussion or respond to a citizen’s comments other than to give directions or to ask for clarification. However, individual Commissioners may choose to respond under the "City Commissioner Comments" portion of the meeting. 7. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing, Resolution No. 2023-47, a Resolution accepting the Final Plat for Osprey Estates Phase 1 for a 169-lot single-family subdivision on +55.6 acres - Planning and Development Services (386) 878-8600. Strategic Goal: Provide a diversity of housing choices in the City. Background: The Final Plat application is to allow a 169-lot single family subdivision on approximately 55.6 acres of land located on the south side of Doyle Road, east of Courtland Park. The proposed subdivision provides for 169 single-family lots, typically 40x120 and 50x120, open space tracts. Landscape bugger tracts, stormwater tracts, an amenity center, a trail, three streets to be dedicated to the City as Public Rights-of-way via Tract A. City of Deltona Page 3 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 The subdivision will provide a direct connection to Doyle Road, and provide a stub-out of Osprey Estates Circle to the property to the south for future development. Consistent with Land Development Code Section 96-76, the City received a Performance Bond in the amount of $1,668,578.47. The Final Plat has been deemed to comply with all standards established in the Doudney RPUD Development Agreement and Chapter 177 of the Florida Statutes. Review of plats are technical in nature. These reviews involve a range of engineering-oriented matters and the implementation of already decided policy - i.e. terms of the Doudney Reserve RPUD. Therefore, based on the technical review of staff, the Final Plat complies with all standards established in the Doudney Reserve RPUD Development Agreement, Chapter 106 of the City Land Development Code, and Chapter 177, Florida Statutes. Plat details including a location map are part of Exhibit “B” of attached Resolution No. 2023-47. Attachments: DRC Staff Report_Final Plat OSPREY ESTATES Osprey Estates Phase 1 Dev. Order Resolution No 2023-47 Maps VCSB Concurrency Report Recorded DA - Doundey RPUD Osprey Estates PPT_CC R-2023-47 Ad B. Public Hearing - Resolution No. 2023-57, Approval to Transmit the Affordable Housing Advisory Committee 2023 Incentive, Review and Recommendation Report - Angelia Briggs, Housing and Community Development (386) 878-8614. Strategic Goal: Community Development Background: The State Housing Initiative Partnership (SHIP) Act, sections 4203907-420-9079, Florida Statues, (hereinafter referred as the SHIP Act) and Chapter 67-37, Florida Administrative Code (FAC), (Hereinafter referred to as the ”SHIP Rule”), established requirements for SHIP entitlement communities, like Deltona, related the implementation of SHIP Act and the SHIP Rule. Chapter 420.9076 F.S, states that local governments which receive funds through the State housing Initiative Partnership (SHIP) program are required to establish an Affordable Housing Advisory City of Deltona Page 4 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 Committee (AHAC) whose mission is to prepare an affordable housing incentive review and recommendation report every year. Chapter 420.9046 F.S requires that a local government AHAC review and provide an annual analysis of eleven areas that could influence the provision of affordable housing within a jurisdiction. These areas range from the effect impact fees have on affordable housing, the ability of providing incentives for affordable development to providing transit-oriented infrastructure development within a jurisdiction. The AHAC has served its mandatory duty with the formulation of the attached Affordable Housing Advisory Committee 2023 Incentive, Review and Recommendation Report. The report will provide a summary of the AHAC discussions and potential recommendations for each statutory impediment reviewed during this year. The process and report requirement is essential to the maintenance of affordable housing within the jurisdiction and must be revisited annually. The formulation, submission and approval of this report, will ensure that the City of Deltona continues to receive SHIP funding. The AHAC as a body continues to make bold recommendations in order to fulfill their mandate of ensuring safe, affordable housing within the City of Deltona. The Interim City Manager has the right to make corrections of scrivener’s errors and the like. Attachments: AHAC Deltona Report-2023_ FINAL .pdf AHAC Report 2023- Resolution.pdf C. Public Hearing - Ordinance No.12-2023, to Amend Chapter 14-7 Animals, of the Code of Ordinances, at second and final reading - Marsha Segal-George, City Attorney, (386) 878-8872. Strategic Goals: Internal/External Communications Background: The City Commission on August 28, 2023 regular City Commission meeting concurred for the City to amend the Chapter 14-7 Animals, of the Code of Ordinances. The City Commission consensus was to expedite revisions to Chapter 14-7 Animals, to add for Cruelty to animal; Proper Care; Custody; and Confinement pursuant to Florida Statute 828.13 to be put in an Ordinance and moved for second reading. On October 6, 2023 the Commission approved the first reading of Ordinance No. 12-2023 and to revise adding inclement weather, clean water, and guard dog provision. On October 23, 2023 a Workshop was held reviewing the additional provisions added to City of Deltona Page 5 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 Ordinance No. 12-2023 wherein it was determined that guard dog provision was for Commercial zoning only, currently not applicable in the City and not contained in Chapter 14. Attachments: Ord 12-2023 - Chapter 14 ANIMALS Newspaper Advertisement 8. OLD BUSINESS: A. Request for approval of Resolution No. 2024-01, Legislation in Progress for small box discount stores - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Economic Development - creation of a business niche. Background: In May 2020, the City Commission heard Legislation in Progress for small box discount stores that was predicated on the concerns that included proliferation of such uses throughout the City, lack of healthy food choices associated with small box discount stores and perpetuation of potential “food desert” effect within the City. The City Commission did not approve Resolution 2020-21 Legislation in Progress for small box discount stores that would have temporarily prevent issuance of business tax receipts or accept or consider any permit applications or processing of site plans, building permits, within the City of Deltona, for a period of one hundred twenty (120) days, to enable the City to accomplish a study and adopt regulations, as appropriate and necessary to protect the health, safety and welfare of the residents of the City. The City did not pursue further ordinance changes as it related to small box discount stores at the conclusion of the 120-day moratorium. Concerns about small box discount stores has again become concerning to the City Commission and residents and therefore, this Resolution is being brought forward to provide 120-days to allow the Mayor, Commission and staff the opportunity to evaluate the concerns of these type establishments. The first step in the process, including the initiation of a moratorium, would be an approval of the attached legislation in progress resolution. The legislation in progress resolution establishes parameters for a moratorium. The attached legislation in progress resolution defines a small box discount store; outlines concerns related to public health, safety and welfare; provides 120 days for the City to approve a formal moratorium ordinance and offers exemptions for the proposed legislation in progress. If the attached Resolution No. 2024-01 is approved by the Commission, there is an anticipation the City Planning & Zoning Board would be involved in City of Deltona Page 6 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 the formulation of the moratorium ordinance and any eventual regulations proposed to address small box discount store development. Attachments: Resolution 2024-01 9. NEW BUSINESS: A. Selection of Vice Mayor - Joyce Raftery, City Clerk (386) 878-8502. Background: Section 5, Item (5)(a), THE VICE MAYOR: ELECTION AND DUTIES, of the City Charter provides that: “Election. There shall be a Vice Mayor elected annually by the Commission from among the Commissioners. Such selection shall take place at the first meeting after the general election.” B. Request for approval of the 2024 holiday meeting schedule - Joyce Raftery, City Clerk’s Department (386) 878-8502. Strategic Goal: External and Internal Communication Background: In the past, the Commission has chosen to have no workshops the month of November and December. Also, to combine the two (2) regular meetings in December into one (1) meeting in the middle of the month of December. The only addition for consideration is the Juneteenth holiday. Attached for the Commission's approval is the proposed schedule for calendar year 2024 for City Commission meetings and the invocation schedule for 2024 . Attachments: 2024 Holiday Meeting Schedule 2024 Invocation Meeting Schedule C. Request approval of the Amendment to the State Housing Initiatives Partnership (SHIP) 2022-2025 Local Housing Assistance Plan (LHAP). - Angelia Briggs, Housing and Community Development Manager (386) 878-8614. Strategic Goal: Housing and Community Development Background: The City of Deltona as an entitlement community receives funds from Florida Housing Finance Corporation (FHFC) under the State Housing Initiatives Partnership (SHIP) program. In order to receive funding, in addition to other guidelines, the City is required to forward a Local Housing Initiatives Plan (LHAP) to FHFC triennially. The LHAP is a list of programs, approved by the Commission and FHFC, on which the local government is allowed to expend SHIP funding. City of Deltona Page 7 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 In short, the LHAP, is a directory of allowable programs, including but not limited to, Housing Repair, Rental assistance, Mortgage Payment Assistance, Disaster Assistance, Septic Replacement, Septic to Sewer conversion, Down Payment (home acquisition assistance) and Rental Housing Acquisition or Assistance for Affordable Multi-Family Rental are just a few of the types program allowable. All of the programs above have a maximum income allowed per household, maximum funding available per households and in some cases a reoccurrence guideline/clause. Attachments: LHAP to Commission- Final 11-6-23.pdf D. Request approval for purchase of Hydralink brokers and Hydralink SCADA equipment packages for all Lift Stations 1 through 55 from Hydra Services Inc., located in Debary, Florida in a total amount not to exceed $822,109.00 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure Background: For FY 2022/2023 and 2023/2024 the City Commission approved capital equipment purchases for Deltona Water including updating of SCADA software and equipment throughout the Water Plants, Wastewater Plants & Lift Stations. Lift Stations 1 through 49 are existing lift stations utilizing antiquated SCADA communication technology. Lift Stations 50, 51, 52, 53, 54, & 55 are newer lift stations that require outfitting with the Hydralink equipment in order to adhere to current specifications and communicate with SCADA. The cost of the (2) redundant brokers is $4,038.50 each (total $8,077.00), Lift Stations 1 through 51 require $14,519.00 each (total $754,988.00 , Lift Stations 52, 53, 54, & 55 require $14,761.00 each (total $59,044.00). The combined total is $822,109.00. Hydra Services, Inc. of Debary, Florida is the inventor and manufacturer of the Hydralink product line and the sole source sales and service provider for the State of Florida. Attachments: Deltona HydraLink Brokers rev101323 Deltona HydraLink quote with enclosure Deltona HydraLink quote without enclosure Hydralink Sole Source Oct23 E. Request for Approval of Colin Baenziger & Associates Services Contract for Executive Search Services for the Selection of the City Manager. Glenn Whitcomb, Interim City Manager, (386) 878-8850. Strategic Goal: Fiscal/Internal/External Communication Background: An RFP for Executive Search Firm was posted. On November 1, 2023 a Special City Commission Meeting was held for review and City of Deltona Page 8 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 discussion of the proposals. The City Commission selected Colin Baenziger & Associates for the Executive Search Firm. The Commission directed the Interim City Manager to negotiate an agreement with Colin Baenziger & Associates and to bring the agreement before the Commission for approval. Attachments: Contract to Find City Manager - 2023.11.06 Project Schedule - 2023.11.09.pdf F. Request for approval of Resolution No. 2023-59 and Budget Amendment Nos. 2023-086 and 2023-087 for the General Fund and the Street Lighting Fund for FY 2022-2023 - Mari Leisen, Finance Director, (386) 878-8553. Strategic Goal: Fiscal Issues - Maintain a Balanced Budget Background: The Commission approved the annual budget for FY 2022-23 on September 19, 2022. Staff requests final true-up amendments for the 2022-23 fiscal year as detailed in attached Exhibits A-B to: · Adjust budgeted amounts for line items in the General Fund (Attachment A) and Street Lighting Fund (Attachment B) Attachments: 2023-59 Resolution - Budget Amendment 2023 Year End True Up BA2023-086 Final True Up JE for General Fund BA2023-087 Final True Up Amendment for Streetlighting Fund G. Request approval for the 1st Amendment to the Interlocal Agreement between the Cities of Deland, Deltona, Orange City and the County of Volusia as water supplies in an amount not to exceed $36,840 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure Background: For over 10 years, the Cities of Deltona, Deland, Orange City and the County of Volusia (suppliers) have been partners in the West Volusia Water Suppliers working towards joint efforts to provide potable water and alternative water supplies through combined planning exercises. The suppliers continue to collaborate in multiple ways to address the water needs of the west Volusia County area in the most efficient and effective manner possible. It continues to be in the City of Deltona’s best interest to continue this alliance with the other suppliers. This amendment allows the suppliers to continue to collaboratively address the numerous statues enacted by the Florida Legislature. Attachments: 3644945-WVWS Amendment to ILA - Central Springs Model Review H. Request for approval and authorization to purchase a new Vac-Con Sewer City of Deltona Page 9 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 Combination Cleaner from Southern Sewer Equipment Sales as found on the Florida Sheriff’s Association Cooperative Purchasing Program Contract #FSA23-EQU21.0, Item 378 in the amount of $539,204.00 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure/Equipment Replacement Background: This new Vac-Con Sewer Combination Cleaner will be utilized by the Deltona Water. Staff obtained a quote using the Florida Sheriff’s Association Cooperative Purchasing Program Contract #FSA23-EQU21.0, Item 378, with an effective date of October 1, 2023 through September 30, 2024 with a 2-year extension through September 30, 2025 for Vac-Con providing a quote for the purchase in the amount of $539,204.00. Attachments: Deltona Vac-Con SEPD FSA quote Revised (Oct 16, 2023) I. Request for Approval of Resolution 2023-60 and Budget Amendment to increase the Other Contractual Services account to fund the HR Director and Administrative Assistant temporary positions for the Fiscal Year of 2024 in the amount of $60,000 - Glenn Whitcomb, City Manager (386) 878-8858. Strategic Goal: Maintain current fiscal stability, maximize alternative funding sources and promote an effective system of checks and balances. Background: The City’s Human Resources Department needs temporary employment services for the HR Director and Administrative Assistant positions. These positions will need to be funded until permanent personnel are in place. Attachments: BA2024-008 Temporary Positions - 160 2023-60 Reso - BA 2024-008 HR Temporary Positions 10. COMMENTS ON CONSENT ITEMS: Citizen comments are limited to issues and concerns on the Consent Agenda item(s). Please complete a public participation slip and indicate in the subject line the issue you wish to address. Members of the City Commission shall not enter into discussion or respond to individuals' comments during the public forum other than to give directions or to ask for clarification. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. City of Deltona Page 10 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 11. CONSENT AGENDA: The Consent Agenda contains items that have been determined to be routine and non-controversial. If discussion is desired by any member of the City Commission, that item must be removed from the Consent Agenda and considered separately. All other matters included under the Consent Agenda will be approved by one motion. Citizens with concerns should address those concerns by filling out a public participation slip and giving it to the Deputy City Clerk prior to Consent Agenda items being pulled. A. Request approval of Lake Jem Farms’ quote # 0127256 for completion of CIP-Park’s soccer field repairs project at a cost not to exceed budgeted amount of $140,000. - Mark Manning, Parks & Recreation (386) 878-8905. Strategic Goal: Infrastructure Background: The Parks Department has allocated $140,000 for the repair of soccer fields 4, 5 & 6 at the Dewey Boster Sports Complex for fiscal year 23/24. Soccer field five is showing signs of significant settling which has required us to deny our youth soccer partner access for practice and games for the fall season. Soccer fields 4 and 6 are also showing signs of settling as well. This project will take an approximate area of 50 feet in width and 1,000 feet in length from field 4 to field 6 by building back up the underlying foundation and then resodding the affected playing areas with Bermuda 419. Lake Jem Farms, LLC is our current sod provider. Attachments: City of Deltona Dewey Boster 40000 sq feet B. Request approval to award Bid # 24001 -sod, to Lake Jem Farms, LLC. for as needed sod citywide. - Mark Manning, Parks & Recreation (386) 878-8905 Strategic Goal: Infrastructure Background: Staff solicited bids for sod under City of Deltona Bid #24001- sod. One bid was received from Lake Jem Farms, LLC., who is the City’s current sod supplier. Attachments: ROA Bid 24001 sod POs over $25000 for FY23.24 C. Request approval of the three-year maintenance agreements/extended warranties with Stryker and Zoll with funding approved for the current fiscal year and contingent upon Commission appropriation for future fiscal years. - Fire Chief Bill Snyder, Fire Department (386) 575-6902 Strategic Goal: Public Safety Background: The Fire Department demonstrates its commitment to fiscal responsibility through strategic measures such as preventative City of Deltona Page 11 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 maintenance agreements and extended service plans for crucial medical equipment. These agreements not only ensure the efficient operation of our equipment but also offer cost-saving benefits through discounts on repair parts and consumables. Additionally, they enable us to manage our expenses by spreading payments over the next three fiscal years. Funds for FY24’s annual payments have already been allocated and approved by the Commission in Fire Operations Budget for Repair & Maintenance of Equipment Line. The Stryker ProCare Quote, attached for review, covers the preventative maintenance of our ambulance stretchers. The total cost of $44,802 is divided into three annual payments of $14,934, contingent on yearly budget appropriation and commission approval. Likewise, The Zoll extended warranty contract, also attached for review, pertains to the service plan on the Autopulse (CPR assist device), with a total of $56,100 to be paid in three annual installments of $18,700, subject to the same budgetary and requirements. The Zoll warranty on our Cardiac Monitors is set to expire in May 2024. We have arranged an extended warranty and preventative maintenance contract, attached for review, totaling $43,553.24. For this fiscal year, a pro-rated amount of $7,508.99 is expected, with the remaining balance to be divided into two annual payments of $18,022.13. Attachments: Stryker - DELTONA FIRE RESCUE ProCare Quote.2 Zoll Autopulse - 2023-2026 ZOLL X Series Cardiac Monitors - 5 Month Prorated ZOLL X Series Cardiac Monitors - 2024 - 2026 D. Request approval to purchase replacement vehicles for two Fire Administration staff positions with the approved budget funds. - Fire Chief Bill Snyder, Fire Department (386) 575-6902. Strategic Goal: Public Safety Background: The Fire Department has allocated $140,000 in this year’s budget for the purchase of replacement vehicles for the Fire Safety Manager and for the EMS Captain (now Chief) positions. The current vehicle assigned to the Fire Safety Manager surpasses the cities preferred mileage and age standards, however, it remains in better condition than some of our existing service vehicles. To address this, we intend to purchase a new pickup style vehicle for City of Deltona Page 12 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 the Fire Safety Manager’s daily use reassigning the old vehicle to a service/back-up status, thereby replacing one of the 2007 vehicles currently in service. The current Captain vehicle will also transition to a service vehicle to replace another 2007 vehicle due to the delay in future vehicle purchase availability and the large increases we have seen in costs. We are requesting to purchase a new truck now before there are more cost increases or major repairs needed to one of our current service vehicles. The Fire Department Service vehicles are utilized to pull our special operations, hazmat, and mass casualty trailers as well as our Zodiac boat and therefore need to be reliable vehicles. Both of these vehicles will be 4x4 pickup trucks, as quoted by Garber Fleet Sales through the piggybacked Florida Sheriffs Association Contract #FSA20-VEL 28.0. These pickup trucks will enable us to comply with the Fire Department’s clean cab cancer initiative standards by segregating contaminated equipment and gear from the passenger area into the bed of the truck. The Fire Safety Manger’s pickup truck will also provide the ability to safely navigate construction areas, including those that are unpaved or prepped, during inspections of new buildings still in the construction process. At this time, we cannot guarantee specific vehicle purchase agreements due to ongoing supply challenges from the manufacturers and rapid turnover of inventory at sales lots. We are actively engaged in discussions with our State contract sellers and have received quotes from Garber Fleet Sales for new 2023 vehicles on the lot, which are attached for reference. In the event the aforementioned vehicles are no longer available once we are approved for their purchase, our primary objective is to secure vehicles that closely align with the specifications provided in the attachment. We will prioritize factors like delivery schedules and price fluctuations while ensuring that our total expenditure does not exceed the $140,000. This budget encompasses not only the cost of the vehicle acquisition but also covers essential components such as emergency lights, sirens, graphics, truck bed accessories, (e.g. toppers and slide trays), radios, computer mounts, and emergency consoles. The EMS truck’s overall cost will be more expensive than Manager’s truck as it necessitates the installation of emergency equipment. Attachments: Garber Quote #149 (EMS Vehicle) Garber Quote #153 (Fire Safety Manager Vehicle) E. Request approval for approval and authorization to purchase a Caterpillar 289D3 Skid Steer Loader with attachments from Ring Power Corporation as found on the Florida Sheriff’s Association Contract FSA23-EQU21.0 in the City of Deltona Page 13 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 amount of $134,266 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure/Equipment Replacement Background: This loader & attachment replacements have exceeded their useful life per policy CW10-03 - City Vehicle/Equipment Replacement Guidelines (TD-0811 Loader; TD-1427 Broom Attachment & TD-1425 Cold Planer). Staff obtained a quote using the Florida Sheriff’s Association Contract FSA23-EQU21.0, with an effective date of October 1, 2023 through September 30, 2024 Item #222 Loader Skid Steer 3100 lb with a cost of $72,716; accessories $67,370 for a total of $140,086 minus an additional discount of $5,820 resulting in a complete purchase price of $134,226. Attachments: 289D3 CITY OF DELTONA QUOTE 10-23_2 F. Request for approval and authorization to purchase a new 2024 Thompson High Head 6-Inch portable pump from Thompson Pump & Manufacturing Company, Inc. as found on the Florida Sheriff’s Association Cooperative Purchasing Program Contract #FSA23-EQU21.0 Heavy Equipment, Item 317 in the amount of $69,942.00 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure/Equipment Replacement Background: This new 2024 Thompson High Head 6-Inch portable pump will be utilized by the Stormwater Division and will replace SW0747 6-inch portable pump which has been in service since 2007 and has exceeded its useful life per policy CW10-03 - City Vehicle/Equipment Replacement Guidelines. Staff obtained a quote using the Florida Sheriff’s Association Cooperative Purchasing Program Contract #FSA23-EQU21.0 Heavy Equipment, Item 317, with an effective date of October 1, 2023 through September 30, 2024 with a 2-year extension through September 30, 2025 for Thompson Pump providing a quote for the purchase in the amount of $69,942.00. Attachments: 6JSVEE (9.5 in) SL Deltona - FSA_2023-2025_6JSVEE_Quote_FLBL23119A- (10-4-23) FSA23-EQU21.0- Thompson Pump 6JSC (9-1-23) - Deltona_6JSVEE (9-26-23) G. Request approval for approval and authorization to purchase a new F-450 Crew Cab 4 x 4 from Palmetto Ford of Miami as found on the Florida Sheriff’s Association Contract FSA23-VEL31.0 in the amount of $71,301 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure/Equipment Replacement City of Deltona Page 14 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 Background: This new F-450 truck will be utilized by the concrete crew in the Field Operations Division and will replace FO-0845 which has been in service since 2008 and has exceeded its useful life per policy CW10-03 - City Vehicle/Equipment Replacement Guidelines. Staff obtained a quote using the Florida Sheriff’s Association Contract FSA23-VEL31.01, with an effective date of October 1, 2023 through September 30, 2024 for SPEC#27 2024 Ford F450 Crew Cab - W4H providing a quote for the purchase in the amount of $71,301. Attachments: CITY OF DELTONA - SPEC 27 - 2024 F450 CREW 4X4 W4H 12FB FSA PRICE H. Request approval for approval and authorization to purchase a new 2024 Ford Escape from Duval Ford as found on the Bradford County Sheriff’s Contract #BCSO2019-01 in the amount of $32,004.84 - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure/Equipment Replacement Background: This new Ford Escape SUV will be utilized by the Stormwater Division and will replace SW0827 which has been in service since 2008 and has exceeded its useful life per policy CW10-03 - City Vehicle/Equipment Replacement Guidelines. Staff obtained a quote using the Bradford County Sheriff’s Contract #BCSO2019-01, with an effective date of September 13, 2022 through September 13, 2027 (five years) for Ford Escape SUV - 2024 U0G providing a quote for the purchase in the amount of $32,004.84. Attachments: Contract No. BCSO2019-01 Letter CONTRACTS AWARDED Ford Escape I. Request approval for execution of the State of Florida, Department of Environmental Protection Grant LPA0509 for Design, Engineering & Permitting the expansion of the Eastern Waste Water Treatment Plant in the amount of $2M - Phyllis Wallace, Interim Public Works Director (386) 878-8965. Strategic Goal: Infrastructure Background: During the 2022-2023 Appropriations sessions, the City of Deltona submitted for Design, Engineering & Permitting consideration for the expansion of the Eastern Waste Water Treatment Plant in the amount of $4M with a 50/50 cost share. The ability to cost share the requisite work for the expansion affords the City of Deltona - Deltona Water the ability to expedite this capital improvement project. The expansion of the plant allows the City to ensure capacity for all new growth and future regulatory requirements. City of Deltona Page 15 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 Attachments: LPA0509_Agreement_Unsigned_Document J. Request to Bid Award for J.C. Standford & Son, Inc. for IT Room 148 renovations to add walls to create offices for $36,196.93 - Robert Cordero, Director of Information Technology Services (386) 878-8807. Strategic Goal: Internal and External Communication Background: The IT department renovated room 149 in the previous fiscal year of 22/23 and budgeted to renovate the second room 148 in the current fiscal year 23/24. This change will add physical walls to allow IT staff to operate efficiently and securely in semi privacy and locked doors in room 148. The IT Department has budgeted $40,000 to cover the expenses. The bid for the renovations came in at $36,196.93, we anticipate expenses to change locks, electrical outlets, and low voltage cabling with the remaining $3,803.07. Attachments: Bid 1.pdf 12. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: 13. CITY ATTORNEY COMMENTS: 14. CITY MANAGER COMMENTS: 15. CITY COMMISSION COMMENTS: 16. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Manager in writing at CityManager@deltonafl.gov or to Deltona City Hall, 2345 Providence Blvd., Deltona, FL 32725 at least 48 hours prior to the meeting at which the person wishes to attend. The City is not permitted to provide the use of human physical assistance to physically handicapped persons in lieu of the construction or use of ramps or other mechanical devices in order to comply with Florida law. If proper accommodations for handicapped access cannot be made at a particular public City of Deltona Page 16 Printed on 12/4/2023 City Commission Regular Commission Meeting November 27, 2023 meeting venue pursuant to a timely written request under Section 286.26 F.S., the City Manager shall change the venue of that meeting to a location where those accommodations can be provided. City of Deltona Page 17 Printed on 12/4/2023