City Commission
Regular MeetingDeltona, FL · February 5, 2024
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, February 5, 2024 6:30 PM Deltona Commission Chambers
DECORUM POLICY: The City of Deltona has a significant interest in conducting
orderly and efficient public meetings, which includes preventing disruption,
promoting civility, and preserving decorum. To that end, behavior which disrupts or
impedes the efficient and orderly conduct of any public meeting, as determined by
the Mayor, or presiding officer, or a majority of the City Commission, is not
permitted. The Mayor, or presiding officer, or a majority of the City Commission, may
interrupt, warn, or terminate a speaker’s statement when that statement is too
lengthy, personally directed, abusive, obscene, irrelevant, or otherwise reasonably
perceived to be a disruption to the fair and orderly progress of the discussion at
hand. The Mayor, or presiding officer, or a majority of the City Commission, may also
interrupt any part of the meeting to warn any individual that they are being
disruptive or otherwise impeding the efficient and orderly conduct of the meeting.
The Mayor, or presiding officer, or a majority of the City Commission, may require
any individual to leave a public meeting for its duration if that individual is unable to
observe this Policy after being warned. Should an individual be required to leave a
meeting for violating this Policy, that person shall be escorted from Commission
Chambers by a Volusia County Sheriff’s Deputy.
1. CALL TO ORDER:
The meeting was called to order at 6:30 p.m. by Mayor Avila.
2. ROLL CALL – CITY CLERK:
Present: 6 - Mayor Avila
Vice Mayor JodyLee
Commissioner Avila-Vazquez
Commissioner Colwell
Commissioner McCool
Commissioner Shimkus
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by District #2 Commissioner.
National Anthem - Adrian Tristan Sutton.
Poem Recital - Emily Rijo; Translation by - Javonte Irwin & Jorge Garcia
Lopez
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4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes of the Regular Commission Meeting of January 16,
2024 and the Special Commission Meeting of January 29, 2024, as
presented. - Joyce Raftery, City Clerk (386) 878-8502.
Motion by Vice Mayor JodyLee, seconded by Commissioner Colwell, to
approve the minutes of the Regular Commission Meeting of January 16,
2024 and the Special Commission Meeting of January 29, 2024, as
presented. The motion carried by the following vote:
For: 6 - Mayor Avila, Vice Mayor JodyLee, Commissioner
Avila-Vazquez, Commissioner Colwell, Commissioner
McCool, and Commissioner Shimkus
5. PRESENTATIONS/AWARDS/REPORTS:
A. Super Star Student of the Month Certificates February 2024
The Mayor and Commission presented Certificates of Recognition to several residents in
recognition for their actions and assistance in calling 911 regarding a dog incident on
Thursday, February 1, 2024.
C. Proclamation in honor of Black History Month - February 2024
The Mayor called a recess at 6:59 p.m. and reconvened at 7:05 p.m.
B. Presentation by Deltona Strong
6. PUBLIC FORUM: Public comments during Public Forum are limited to items of
City business that are listed on the Agenda and/or items that are not listed on the
Agenda. Comments regarding listed Agenda items will take place after discussion of
each item. Please be courteous and respectful of the views of others. In order to
address the Commission, citizens must fill out a public participation slip and give it
to the Deputy City Clerk. All citizen comments are limited to 4 minutes and shall be
addressed to the Mayor or the Commission as a whole. Members of the City
Commission shall not enter into discussion or respond to a citizen’s comments other
than to give directions or to ask for clarification. However, individual Commissioners
may choose to respond under the "City Commissioner Comments" portion of the
meeting.
Dan Hardester, Doug MacDonald, Richard Bellach, Larry Schreiber Jr., Timothy Blodgett,
Terri Ellis, Kathy Bryan, Sara Bryan, Brandy White, and Lindsey Briones addressed the City
Commission.
7. ORDINANCES AND PUBLIC HEARINGS:
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8. OLD BUSINESS:
A. Request for consideration to modify the previously approved City
Manager’s salary as requested by the City Manager Selection
Committee (CMSC) - Glenn Whitcomb, City Manager (386) 878-8858.
Strategic Goal: Effective Governance and Productive Government
Mr. Colin Baenziger, Baenziger and Associates, stated the City Manager Selection
Committee discussed the City Manager's salary and the committee felt the salary range
voted on by the City Commission was too low.
Motion by Commissioner Shimkus, seconded by Commissioner
Avila-Vazquez, to approve a salary range from $160,000 to $250,000.
The Commission discussed the reasons for the motion, getting what you pay for,
application selection, pay grades, and making the position more attractive.
The Mayor opened the public comments and Elbert Bryan, Brandy White and Richard
Bellach addressed the City Commission.
The motion carried by the following vote:
For: 6 - Mayor Avila, Vice Mayor JodyLee, Commissioner
Avila-Vazquez, Commissioner Colwell, Commissioner
McCool, and Commissioner Shimkus
9. NEW BUSINESS:
A. Request for approval of Resolution No. 2024-07 and budget amendment
to fund a Support Administrator for the City Clerk’s Department - Joyce
Raftery, City Clerk (386) 878-8502.
Strategic Goal: Effective Governance and Productive Government
The City Clerk gave a brief explanation of the item.
Motion by Commissioner Avila-Vazquez, seconded by Vice Mayor
JodyLee, to approve Resolution No. 2024-07 and the budget
amendment for the funding of a Support Administrator for the City
Clerk's Department.
The Mayor opened the public comments and Brandy White addressed the City
Commission.
The Commission discussed the department's vacancies, public records requests, online
records, time specific goals, having a workshop, and automation processes.
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Commissioner McCool left the meeting at 8:36 p.m.
The motion carried by the following vote:
For: 5 - Mayor Avila, Vice Mayor JodyLee, Commissioner
Avila-Vazquez, Commissioner Colwell, and Commissioner
Shimkus
B. Approval of Resolution No. 2024-10-Budget Amendment to add $80,000
to the Capital Equipment Replacement fund for the purchase of
multi-functional devices from Seminole Office Solutions using the
NASPO ValuePoint Contract#140602 and approval of multi-functional
printers on the lists attached from Seminole Office Solutions- Mari
Leisen, Finance Department (386) 878-8553.
Strategic Goal: Fiscal Issues-Maintain current fiscal stability, maximize
alternative funding sources and promote an effective system of checks
and balances.
The Finance Director gave a brief explanation of the item.
The Commission and staff discussed the current copiers, the replacement program, and
pushing this off one (1) year.
Mayor Avila opened and closed the public comments as there were none.
The Commission and staff discussed equipment failures, lack of parts and the budget
process.
Motion by Commissioner JodyLee, seconded by Commissioner
Colwell, to deny Resolution No. 2024-10 budget amendment.
The Interim City Manager stated these are more than just a printer and a copier, they fax
and scan. He requested that Deltona Water's were budgeted and to at least go with those. It
is important to keep the equipment up and running, the printers are similar to computers.
The Commission, Interim City Manager and staff discussed the age of the equipment, the
budget amendment process, tabling the item, policy, non unified equipment, and bulk
purchase.
Commissioner McCool returned to the meeting at 8:47 p.m.
Vice Mayor JodyLee retracted the motion and Commissioner Colwell retracted
his second.
Motion by Vice Mayor JodyLee, seconded by Commissioner Colwell, to
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accept the $50,000 to be spent on copiers for Deltona Water. The motion
carried by the following vote:
For: 6 - Mayor Avila, Vice Mayor JodyLee, Commissioner
Avila-Vazquez, Commissioner Colwell, Commissioner
McCool, and Commissioner Shimkus
Commissioner Shimkus called point of order. It is not recommended given our operating
procedures and our ties to Roberts Rules of Order to make motions in the negative so he
suggested to make no motion because the act of not making a motion would be enough to
deny other piece of this item and it would avoid the confusion of making negative motions.
C. Request for approval of Tyler Technologies inventory and asset
software license, barcode scanner and barcode printer kit and Internet
access for $36,058, the resolution and budget amendment for $23,000 -
Mari Leisen, Director of Finance (386) 878-8553.
Strategic Goal: Fiscal Issues
The Finance Director gave a brief explanation of the item.
The Commission and staff discussed fixed asset vs. inventory, combining systems,
equipment needed, the breakdown of costs, past practice, software and licensing.
Mayor Avila opened and closed the public comments as there were none.
Motion by Commissioner Shimkus, seconded by Commissioner
Avila-Vazquez, to accept the request for Tyler Technologies. The
motion carried by the following vote:
For: 6 - Mayor Avila, Vice Mayor JodyLee, Commissioner
Avila-Vazquez, Commissioner Colwell, Commissioner
McCool, and Commissioner Shimkus
D. Request for Approval of an agreement between the City of Deltona and
Robert Half & Associates to facilitate the buyout clause that allows the
City to proceed with permanent employment offer for the Human
Resources Director position in an amount not to exceed $18,000 - Glenn
Whitcomb, Interim City Manager (386) 878-8850.
Strategic Goal: Maintain current fiscal stability, maximize funding
sources and promote stabilization of leadership positions within the
City of Deltona.
The Interim City Manager gave a brief explanation of the item and the future changes that
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will come from hiring a permanent Human Resource Director.
The Commission and Interim City Manager discussed a salary study/survey, qualifications,
compliance and the law, open door policy, and being tough but fair.
Motion by Vice Mayor JodyLee, seconded by Commissioner McCool, to
approve the buyout option between the City of Deltona and Robert Half
& Associates. The City Manager has the authority to make corrections
of scrivener's errors and the like.
The Mayor opened the public comments and Brandy White addressed the City
Commission.
The motion carried by the following vote:
For: 6 - Mayor Avila, Vice Mayor JodyLee, Commissioner
Avila-Vazquez, Commissioner Colwell, Commissioner
McCool, and Commissioner Shimkus
E. Request approval for reimbursement for an overpayment of
proportionate fair share amount $622,203.40 to Seefried Industrial
Properties (I-4 Industrial Park) - Phyllis Wallace, Interim Public Works
Director (386) 878-8965.
Strategic Goal: Infrastructure
The Acting Public Works Director gave a brief explanation of the item. paid the
proportionate fair share for the entire subdivision instead of the building, it does not
relinquish them from paying their proportionate fair share in the future
The Commission and staff discussed how this happened, checks and balances, the total
proportionate fair share, the USAA investor, cross mingled funds, requesting the refund
since 2022, the developer paying in full, doing an additional proportionate share analysis,
fixing procedures, documenting in order to move forward, avoiding this in the future, why
would someone pay in full, and reconciling funds.
The Mayor opened the public comments and Brandy White addressed the City
Commission.
The Commission and staff discussed the transportation fund, the previous Commission,
memorializing the incident, and future costs.
Motion by Commissioner Avila-Vazquez, seconded by Commissioner
Colwell, to approve the overpayment to Seefried Industrial Properties in
the amount of $622,203.40. The City Manager has the authority to make
corrections of scrivener's errors and the like. The motion carried by the
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following vote:
For: 6 - Mayor Avila, Vice Mayor JodyLee, Commissioner
Avila-Vazquez, Commissioner Colwell, Commissioner
McCool, and Commissioner Shimkus
10. COMMENTS ON CONSENT ITEMS: Citizen comments are limited to issues and
concerns on the Consent Agenda item(s). Please complete a public participation slip
and indicate in the subject line the issue you wish to address. Members of the City
Commission shall not enter into discussion or respond to individuals' comments
during the public forum other than to give directions or to ask for clarification.
Please be courteous and respectful of the views of others. Personal attacks on
Commission members, City staff or members of the public are not allowed, and will
be ruled out of order by the Mayor.
Elbert Bryan addressed the City Commission.
11. CONSENT AGENDA: The Consent Agenda contains items that have been
determined to be routine and non-controversial. If discussion is desired by any
member of the City Commission, that item must be removed from the Consent
Agenda and considered separately. All other matters included under the Consent
Agenda will be approved by one motion. Citizens with concerns should address
those concerns by filling out a public participation slip and giving it to the Deputy
City Clerk prior to Consent Agenda items being pulled.
Motion by Vice Mayor JodyLee, seconded by Commissioner
Avila-Vazquez, to approve Consent Agenda Items 11-A, through 11-E
and to pull Item 11-F for discussion. The motion carried by the following
vote:
For: 6 - Mayor Avila, Vice Mayor JodyLee, Commissioner
Avila-Vazquez, Commissioner Colwell, Commissioner
McCool, and Commissioner Shimkus
A. Request to adopt the National Institute of Standards and Technology
Cybersecurity Framework - Robert Cordero, IT Department (386)
878-8807.
Strategic Goal: Effective Governance and Productive Government
Approved by Consent - to approve the adoption of the National Institute
of Standards and Technology Cybersecurity Framework for the City of
Deltona.
B. Request for approval of Resolution 2024-08 Authorizing the Professional
Fee/Per Diem for the Position of Special Master and approval of
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Contract for Code Enforcement Special Magistrate. - Danny Ron, Code
Compliance Division Manager (386) 878-8702.
Strategic Goal: Public Safety
Approved by Consent - to adopt Resolution 2024-08 Authorizing the
Professional Fee/Per Diem for the Position of Special Master and
approval the Contract for terms and conditions for Special Magistrate.
C. Request for approval of Resolution No. 2024-09 declaring certain
property of the City as surplus and authorizing the sale or disposal of
such property. Mari Leisen, Finance Department (386) 878-8553
Approved by Consent - to adopt Resolution No. 2024-09, declaring
certain property of the City as surplus and authorizing the sale or
disposal of such property.
D. Request approval of Scope of Work & Task Authorization between Mead
& Hunt and the City of Deltona for Continuing Engineering Services for
the force main replacement for lift station #7 in an amount not to
exceed $97,518.00 - Phyllis Wallace, Interim Public Works Director (386)
878-8965.
Strategic Goal: Infrastructure
Approved by Consent - to approve the authorization for the Scope of
Work & Task Authorization between Mead & Hunt and the City of
Deltona for Continuing Engineering Services for the force main
replacement for lift station #7, The City Manager has the authority to
make corrections of scrivener’s errors and the like.
E. Request approval for purchase of a Cues Sanitary Sewer CCTV Camera
Assembly and Transporter Assembly from Cues, Inc., located in
Orlando, Florida in an amount not to exceed $33,970 - Phyllis Wallace,
Interim Public Works Director (386) 878-8965.
Strategic Goal: Infrastructure
Approved by Consent - to approve the authorization for the purchase of
a Cues Sanitary Sewer CCTV Camera Assembly and Transporter
Assembly from Cues, Inc., located in Orlando, Florida. The City Manager
has the authority to make corrections of scrivener’s errors and the like.
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F. Request approval of Scope of Work & Task Authorization between Tetra
Tech and the City of Deltona for Continuing Engineering Services
providing surveying, geotechnical, engineering, permitting &
construction administration for stormwater improvements at the
intersection of Elkcam Boulevard & Lake Helen Osteen Road in an
amount not to exceed $45,800.00 - Phyllis Wallace, Interim Public Works
Director (386) 878-8965.
Strategic Goal: Infrastructure
The Acting Public Works Director gave a brief explanation of the item.
The Commission and staff discussed County vs. City roads, proportionate fair share, Tetra
Tech, the Lakeshore Drive project, accountability, partnering with the County, reaching out
to Representative Santiago, partnering on costs, tabling the item, the Deltona Blvd &
Enterprise Road project, the dividers on Saxon Blvd., stormwater and nuisance flooding,
Deltona Blvd. and the CRA (Community Redevelopment Agency).
Motion by Commissioner Shimkus, seconded by Vice Mayor JodyLee,
to postpone this to the next regularly scheduled Commission meeting
with the understanding that we will have some conversation between
Public Works and the County on a little more cooperation on this
project.
Commissioner Shimkus requested an after action report on the straw project.
The Interim City Manager requested to have until the first of next month to bring back the
item. This will give staff more time, get the agenda ready, and to get together with the
County.
Amended motion by Commissioner Shimkus, seconded by Vice Mayor
JodyLee, to postpone the item until the first meeting in March. The
motion carried by the following vote:
For: 6 - Mayor Avila, Vice Mayor JodyLee, Commissioner
Avila-Vazquez, Commissioner Colwell, Commissioner
McCool, and Commissioner Shimkus
12. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
Commissioner Shimkus stated that motions in the negative are confusing and should not be
on the table. He requested to not discuss an item until a motion is on the table. He also
stated that there is no official reason that any of the Commissioner or the Mayor cannot
make a motion or second a motion.
Commissioner Avila-Vazquez requested to have a workshop on the CRA (Community
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Redevelopment Area) project.
Commissioner McCool requested to move forward with asking for time specific things to
create an expectation.
Commissioner Colwell requested an update on the apartments (Enrico Ridge Apartments)
behind the Publix and the Interim City Manager replied he spoke with the developer's
representative and they are still trying to secure funding. He will get an update and he will
send an email within the next 2 days to the Commission. Some permits have expired and
no fines have been assessed as of yet.
Vice Mayor JodyLee requested a consensus from the Commission to rename the Lake
Butler Skate Park to The Eddie Rios Skate Park and he provided some background on Mr.
Rios.
After discussion, the Commission concurred to rename the Lake Butler Skate
Park to The Eddie Rios Skate Park.
The Mayor requested that as a Commission they hold themselves at a higher standard, hold
the vocabulary to a higher standard and show more respect. Second, he read a letter into
the record regarding the City Attorney.
Motion by Mayor Avila, to remove the City Attorney within the next 45
days and that we bring back all of the applicants from the prior City
Attorney search and ask for an updated quote. The motion failed for
lack of a second.
13. CITY ATTORNEY COMMENTS:
14. CITY MANAGER COMMENTS:
The Interim City Manager stated the Hispanic Chamber of Commerce requested
to do a presentation before the Commission in the near future and the
Commission concurred.
The Interim City Manager reminded everyone of the blood drive on February 7th, the 5K run
February 24th and the Job Fair at The Center on February 28th.
15. CITY COMMISSION COMMENTS:
Commissioner Shimkus spoke about on March 1st at John H. Dickerson Community
Center, Daytona Beach, will be a legal services workshop on sealing and expunging
records.
Commissioner Avila-Vazquez asked the Interim City Manager to contact the County
corrections office regarding the upcoming job fair.
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Commissioner Avila-Vazquez asked the Interim City Manager if he would like to apply for
the City Manager position and the Interim City Manager replied he would like a few days to
think about it.
Commissioner Avila-Vazquez suggested to reach out to Daytona State College (DSC) to
see if they would be interested inputting together a team for 12 olds or older. Regarding
updating systems and software, the City does not have programmers and there are
restrictions on what staff can or cannot do that may need to be outsourced.
Commissioner McCool spoke about the Latin Festival and she addressed decorum, social
behavior, Commission behavior, community behavior and social media posts.
Vice Mayor JodyLee thanked everyone for attending.
The Mayor spoke about the military themed Mayor's Fitness Challenge on February 28th
after the Job Fair.
16. ADJOURNMENT:
There being no further business, the meeting adjourned at 9:59 p.m.
______________________________
Santiago Avila, Jr., MAYOR
ATTEST:
________________________________
Joyce Raftery, CMC, MMC, CITY CLERK
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Regular Commission Meeting
City Commission
Mayor Avila
Vice Mayor JodyLee
Commissioner Avila-Vazquez
Commissioner Colwell
Commissioner McCool
Commissioner Shimkus
Monday, February 5, 2024 6:30 PM Deltona Commission Chambers
DECORUM POLICY: The City of Deltona has a significant interest in conducting
orderly and efficient public meetings, which includes preventing disruption,
promoting civility, and preserving decorum. To that end, behavior which disrupts or
impedes the efficient and orderly conduct of any public meeting, as determined by
the Mayor, or presiding officer, or a majority of the City Commission, is not
permitted. The Mayor, or presiding officer, or a majority of the City Commission, may
interrupt, warn, or terminate a speaker’s statement when that statement is too
lengthy, personally directed, abusive, obscene, irrelevant, or otherwise reasonably
perceived to be a disruption to the fair and orderly progress of the discussion at
hand. The Mayor, or presiding officer, or a majority of the City Commission, may also
interrupt any part of the meeting to warn any individual that they are being
disruptive or otherwise impeding the efficient and orderly conduct of the meeting.
The Mayor, or presiding officer, or a majority of the City Commission, may require
any individual to leave a public meeting for its duration if that individual is unable to
observe this Policy after being warned. Should an individual be required to leave a
meeting for violating this Policy, that person shall be escorted from Commission
Chambers by a Volusia County Sheriff’s Deputy.
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by District #2 Commissioner.
National Anthem - Adrian Tristan Sutton.
Poem Recital - Emily Rijo; Translation by - Javonte Irwin & Jorge Garcia Lopez
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
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starting with District #1, #2, #3, #4, #5, #6 and the Mayor.
4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes of the Regular Commission Meeting of January 16, 2024
and the Special Commission Meeting of January 29, 2024, as presented. -
Joyce Raftery, City Clerk (386) 878-8502.
Background: N/A
Attachments: January 16, 2024 RCM Minutes
January 29, 2024 SCM Minutes
5. PRESENTATIONS/AWARDS/REPORTS:
A. Super Star Student of the Month Certificates February 2024
Background: Super Star Student of the Month Awards for February 2024 will be
presented to:
1. Deltona Lakes Elementary, Elijah Thompson, 5th Grade
2. Discovery Elementary, Grayson Crawford, 5th Grade
3. Forest Lake Elementary, Colton Whitten-Connolly, 3rd Grade
4. Pride Elementary, Gabryn Michaud, 1st Grade
5. Sunrise Elementary, Lilly Haas, 3rd Grade
6. Timbercrest Elementary, Leah “Avi” Hoover, 4th Grade
7. Volusia Pines Elementary, Layla Ruiz, 4th Grade
8. Deltona Middle, Amir Jafar Brown, 8th Grade
9. Galaxy Middle, Carlos Sosa Montes, 8th Grade
10. Heritage Middle, Sofia Micale, 8th Grade
11. Deltona High, Kamila Berrios-Velazquez & Karina
Berrios-Velazquez ,11th Grade
12. Pine Ridge, Chan Marie Brignoni, 10th Grade
B. Presentation by Deltona Strong
Background: Deltona Strong 2024 Overview: projects/initiatives, goals for the new
year and the current status of the community gardens.
Attachments: 2024 Deltona Strong Presentation
C. Proclamation in honor of Black History Month - February 2024
Background: A Proclamation is being presented in honor of Black History Month. The
2024 theme is “African Americans and the Arts” spanning the many
impacts Black Americans have had on visual arts, music, cultural
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City Commission Regular Commission Meeting February 5, 2024
movements, and more.
6. PUBLIC FORUM: Public comments during Public Forum are limited to items of
City business that are listed on the Agenda and/or items that are not listed on the
Agenda. Comments regarding listed Agenda items will take place after discussion of
each item. Please be courteous and respectful of the views of others. In order to
address the Commission, citizens must fill out a public participation slip and give it
to the Deputy City Clerk. All citizen comments are limited to 4 minutes and shall be
addressed to the Mayor or the Commission as a whole. Members of the City
Commission shall not enter into discussion or respond to a citizen’s comments
other than to give directions or to ask for clarification. However, individual
Commissioners may choose to respond under the "City Commissioner Comments"
portion of the meeting.
7. ORDINANCES AND PUBLIC HEARINGS:
8. OLD BUSINESS:
A. Request for consideration to modify the previously approved City Manager’s
salary as requested by the City Manager Selection Committee (CMSC) - Glenn
Whitcomb, City Manager (386) 878-8858.
Strategic Goal: Effective Governance and Productive Government
Background: On January 18, 2024 the CMSC discussed the City Manager’s salary.
The Committee is recommending that the City Commission increase
the previously approved salary from $160,000 to $200,000 to $180,000
to $250,000.
Attachments: Salary Considerations
9. NEW BUSINESS:
A. Request for approval of Resolution No. 2024-07 and budget amendment to
fund a Support Administrator for the City Clerk’s Department - Joyce Raftery,
City Clerk (386) 878-8502.
Strategic Goal: Effective Governance and Productive Government
Background: Due to an increase in the volume of public record requests, research
and administrative duties the City Clerk’s Department requested, had
signed and processed the paperwork for a Support Administrator in the
FY 23/24 budget process. However, the paperwork/position was not
submitted for approval in the final budget process.
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Attachments: BA2024-024 Support Administrator Position - 125
2024-07 Reso - BA 2024-024 Support Services Administrator 125
B. Approval of Resolution No. 2024-10-Budget Amendment to add $80,000 to the
Capital Equipment Replacement fund for the purchase of multi-functional
devices from Seminole Office Solutions using the NASPO ValuePoint
Contract#140602 and approval of multi-functional printers on the lists attached
from Seminole Office Solutions- Mari Leisen, Finance Department (386)
878-8553.
Strategic Goal: Fiscal Issues-Maintain current fiscal stability, maximize
alternative funding sources and promote an effective system of checks and
balances.
Background: The City began a printer replacement program back in 2016 so that
after five to seven years, the initial printers purchased can be replaced
prior to them breaking down and becoming obsolete. Five years is the
generally accepted average MFD/copier lifespan for a typical
floor-standing model used on a regular basis. At maximum, high-end
MFD’s and floor-standing models may last seven to ten years.
A budget amendment of $80,000 is needed to fund the purchase of
multi-functional devices Citywide (excluding Water Dept.). There is
$60,000 budgeted for the purchase of multi-functional devices for the
Water Department and the total cost is $50,842.
Attachments: 2024-10 Reso - BA 2024-026 Printer Replacements
BA2024-026 City Printer Replacements
Deltona Printer Replacement Proposal
Deltona Water 2024 copier upgrade plan
C. Request for approval of Tyler Technologies inventory and asset software
license, barcode scanner and barcode printer kit and Internet access for
$36,058, the resolution and budget amendment for $23,000 - Mari Leisen,
Director of Finance (386) 878-8553.
Strategic Goal: Fiscal Issues
Background: The inventory and asset management software is vital to bring the
manual processes online - saving time and resources. The scanner will
provide increased accuracy with bar code scanning, eliminate
paperwork and information redundancy. In order to utilize the
equipment in the Deltona Water warehouse, Internet access must be
installed. The Finance Department budgeted $15,000 for inventory and
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asset software, scanner and barcode printer in the FY2024 budget.
This cost was based on a quote from a prior year. The project had
been delayed and the updated quote was higher, due to a price
increase, as well as a request for and additional scanner and bar code
printer for back up for staff and in the event of mechanical failure.
Internet access in the Deltona warehouse must be installed to utilize this
this equipment.
Attachments: Tyler Asset and Inventory software license and handheld device
BA2024-028 Inventory and Asset Management Software
2024-11 Reso - BA 2024-028 Inventory and Asset Management Software 501
D. Request for Approval of an agreement between the City of Deltona and Robert
Half & Associates to facilitate the buyout clause that allows the City to proceed
with permanent employment offer for the Human Resources Director position in
an amount not to exceed $18,000 - Glenn Whitcomb, Interim City Manager
(386) 878-8850.
Strategic Goal: Maintain current fiscal stability, maximize funding sources and
promote stabilization of leadership positions within the City of Deltona.
Background: The City of Deltona has been utilizing the services of Robert Half &
Associates on a temporary basis to fill the Human Resources Director
position, until such time as the City was able to find and appoint a
permanent HR Director. It has been determined that extension of
permanent employment with the Robert Half associate is in the best
interest of the City of Deltona. A budget transfer of $10,000 to move
funds from salaries to other contractual services will be processed to
provide the funding.
Attachments: Floris Buyout letter City of Deltona
Budget Transfer 2024-031 Funding for buyout of HR director contract
E. Request approval for reimbursement for an overpayment of proportionate fair
share amount $622,203.40 to Seefried Industrial Properties (I-4 Industrial Park)
- Phyllis Wallace, Interim Public Works Director (386) 878-8965.
Strategic Goal: Infrastructure
Background: Pursuant to the recorded Development Agreement for the overall parcel
(Instrument No. 2021206258), the owner/developer was responsible for
making a proportionate fair share payment to the City in the total
amount of $889,344.40 for the overall parcel, which is to be used
toward the improvement of N. Normandy Boulevard. $267,141.00 of
this $889,344.40 amount is allocable to the Phase 1 warehouse project
portion of the overall parcel which has been developed. Although
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owner/developer was only required to pay the $267,141.00 amount to
the City since Phase 1 is the only portion of the overall parcel that has
been developed yet, they paid the entire proportionate fair share
amount ($889,344.40) to the City due to an error. This reimbursement
will not relinquish the developer’s responsibility for paying the remaining
balance of the overall proportionate fair share amount to the City as the
remaining portions of the overall parcel are developed at the current
rates.
10. COMMENTS ON CONSENT ITEMS: Citizen comments are limited to issues and
concerns on the Consent Agenda item(s). Please complete a public participation slip
and indicate in the subject line the issue you wish to address. Members of the City
Commission shall not enter into discussion or respond to individuals' comments
during the public forum other than to give directions or to ask for clarification.
Please be courteous and respectful of the views of others. Personal attacks on
Commission members, City staff or members of the public are not allowed, and will
be ruled out of order by the Mayor.
11. CONSENT AGENDA: The Consent Agenda contains items that have been
determined to be routine and non-controversial. If discussion is desired by any
member of the City Commission, that item must be removed from the Consent
Agenda and considered separately. All other matters included under the Consent
Agenda will be approved by one motion. Citizens with concerns should address
those concerns by filling out a public participation slip and giving it to the Deputy
City Clerk prior to Consent Agenda items being pulled.
A. Request to adopt the National Institute of Standards and Technology
Cybersecurity Framework - Robert Cordero, IT Department (386) 878-8807.
Strategic Goal: Effective Governance and Productive Government
Background: Florida Statute 282.3185 (4) (a) states: Each local government shall
adopt cybersecurity standards that safeguard its data, information
technology, and information technology resources to ensure availability,
confidentiality, and integrity. The cybersecurity standards must be
consistent with generally accepted best practices for cybersecurity,
including the National Institute of Standards and Technology
Cybersecurity Framework. (b) Each county with a population of 75,000
or more must adopt the cybersecurity standards required by this
subsection by January 1, 2024.
In 2023, the City was awarded a grant by the state that provided us
funding to help us comply with the Florida Statute. The IT department is
still implementing those solutions and are looking to achieve a stronger
security posture. In that regards, the City has begun working towards
NIST CSF 2.0 compliance. This particular framework is an acceptable
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City Commission Regular Commission Meeting February 5, 2024
standard in the industry and is being adopted by other municipalities
nationwide. It is an excellent benchmark to measure our cybersecurity
program. In December we began the process and determining the
criteria to achieve compliancy with the framework. Initially, the City will
bring in an auditor that will determine the changes needed for full
compliancy with administrative, and technical controls. This resolution
will provide the state a commitment from the City to work towards full
compliance and a stronger more secure City.
Attachments: NIST Cybersecurity Framework
B. Request for approval of Resolution 2024-08 Authorizing the Professional
Fee/Per Diem for the Position of Special Master and approval of Contract for
Code Enforcement Special Magistrate. - Danny Ron, Code Compliance
Division Manager (386) 878-8702.
Strategic Goal: Public Safety
Background: Section 162.03(2), Florida Statutes, provides that a municipal
government may adopt, by ordinance, an alternate code enforcement
system which gives code enforcement boards or special masters, or
both, appointed by the local governing body, the authority to hold
hearings and assess fines against violators of municipal codes and
ordinances.
On July 19, 2004 The City adopted Ordinance 20-2004 which in part
amended Section 2-53, allowing for appointment of one or more
special masters at any time. The City has requested proposals for a
Special Magistrate to adjudicate any matters regarding the City of
Deltona’s codes, ordinances and other violations. The City received
two (2) proposal for the Special Magistrate. Kristin N. Eick, Esquire
with the Law Firm of Garganese, Weiss, D’Agresta & Salzman, P.A.
was the only applicant that meet all required qualifications for Special
Magistrate.
Kristin N. Eick, Esquire proposal submitted an hourly rate for the first
year at $225.00 per hour with a two-hour minimum for all hearings.
Upon approval of this item the City Commission adopts Resolution No.
2024-08 appointing Kristin N. Eick, as the City’s Special Magistrate
and authorizing a fee of Two Hundred and Twenty-Five Dollars and
Zero Cents ($225.00) per hour for attorney services with a total
two-hour minimum for all hearings. Additionally, Special Magistrate
shall receive cost reimbursement for copies and postage. The term of
the appointment shall be for an initial term of one
(1) year from the effective date of this Resolution an may be renewed
for four (4) additional one-year terms at the discretion of the City
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City Commission Regular Commission Meeting February 5, 2024
Manager.
Attachments: R-2024-08 - Authorizing Professional Fee_Per Diem for Special Master
Special Magistrate Agreement
Exhibit A
O-20-2004
Proposal for Deltona Special Magistrate 2024
Agenda Memo
C. Request for approval of Resolution No. 2024-09 declaring certain property of
the City as surplus and authorizing the sale or disposal of such property. Mari
Leisen, Finance Department (386) 878-8553
Background: Over time certain items of the City become obsolete or lose their
usefulness via replacement, upgrade or loss of functionality. These
items should be declared surplus and disposed of by the most
appropriate means available. The attached Resolution declares certain
vehicles and equipment as surplus and authorizes their disposal.
Attachments: RESOLUTION 2024-09 - FOR THE SALE OF SURPLUS
Final Auction List-February 2024
D. Request approval of Scope of Work & Task Authorization between Mead &
Hunt and the City of Deltona for Continuing Engineering Services for the force
main replacement for lift station #7 in an amount not to exceed $97,518.00 -
Phyllis Wallace, Interim Public Works Director (386) 878-8965.
Strategic Goal: Infrastructure
Background: Due to growth and infrastructure age Lift Station #7 along with the force
main is in need of rehabilitation. Lift station #7 has been designed and
is being permitted for replacement. Once construction is completed for
Lift station #7, the current force main which is undersized and
inadequate to handle current flows, will need to be upsized from a
6-inch force main to an 8-inch force main. This task authorization is for
the planning, survey, geotechnical evaluation, design, permitting, and
bidding assistance for rerouting of that new force main.
Attachments: DT LS 7 FM Proposal & Scope
E. Request approval for purchase of a Cues Sanitary Sewer CCTV Camera
Assembly and Transporter Assembly from Cues, Inc., located in Orlando,
Florida in an amount not to exceed $33,970 - Phyllis Wallace, Interim Public
Works Director (386) 878-8965.
Strategic Goal: Infrastructure
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City Commission Regular Commission Meeting February 5, 2024
Background: In order to evaluate the internal conditions of the sanitary sewer system,
a CCTV camera truck is utilized which includes a physical truck,
computer, and camera system. The current camera and transporter
assembly is unreliable and requires frequent repairs, resulting in delays
in evaluation and repair of service issues, and additional cost for repair
and utilization of contractors for this service. The City of Deltona -
Deltona Water utilizes CUES software & hardware, thus necessitating
the need to purchase the replacement equipment from CUES. CUES
is the sole source of genuine CUES Replacement Parts & Service.
CUES is the sole manufacturer of the K2 Summit and Granite Net
video/footage capture systems.
Attachments: City of Deltona sole source 2023
CUES CCTV Camera Assembly Quote
F. Request approval of Scope of Work & Task Authorization between Tetra Tech
and the City of Deltona for Continuing Engineering Services providing
surveying, geotechnical, engineering, permitting & construction administration
for stormwater improvements at the intersection of Elkcam Boulevard & Lake
Helen Osteen Road in an amount not to exceed $45,800.00 - Phyllis Wallace,
Interim Public Works Director (386) 878-8965.
Strategic Goal: Infrastructure
Background: The intersection of Elkcam Boulevard & Lake Helen Osteen Road is
often impacted during rain events resulting in ponding water and
nuisance driving conditions. These roadways are under the control &
responsibility of the City of Deltona and Volusia County. In recent
months, the City and County have determined that working in
collaboration to mitigate the stormwater impacts from both roadways
on the intersection is the right course of action. The City has obtained a
permit determination from the SJRWMD indicating that a permit
submittal for any improvements in this area is required. This permit
submittal requires engineering design services for submittal. This task
authorization is for the planning, survey, geotechnical evaluation,
design, permitting, and bidding assistance for mitigation improvements
to the intersection.
Attachments: Elkcam @ Lk Helen Osteen SW TA & SOW
12. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
13. CITY ATTORNEY COMMENTS:
14. CITY MANAGER COMMENTS:
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City Commission Regular Commission Meeting February 5, 2024
15. CITY COMMISSION COMMENTS:
16. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Manager in writing at
CityManager@deltonafl.gov or to Deltona City Hall, 2345 Providence Blvd.,
Deltona, FL 32725 at least 48 hours prior to the meeting at which the person
wishes to attend. The City is not permitted to provide the use of human physical
assistance to physically handicapped persons in lieu of the construction or use of
ramps or other mechanical devices in order to comply with Florida law. If proper
accommodations for handicapped access cannot be made at a particular public
meeting venue pursuant to a timely written request under Section 286.26 F.S., the
City Manager shall change the venue of that meeting to a location where those
accommodations can be provided.
City of Deltona Page 10 Printed on 1/31/2024
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