City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Regular Commission Meeting City Commission Mayor Avila Vice Mayor JodyLee Commissioner Avila-Vazquez Commissioner Colwell Commissioner McCool Commissioner Shimkus Monday, February 19, 2024 6:30 PM Deltona Commission Chambers DECORUM POLICY: The City of Deltona has a significant interest in conducting orderly and efficient public meetings, which includes preventing disruption, promoting civility, and preserving decorum. To that end, behavior which disrupts or impedes the efficient and orderly conduct of any public meeting, as determined by the Mayor, or presiding officer, or a majority of the City Commission, is not permitted. The Mayor, or presiding officer, or a majority of the City Commission, may interrupt, warn, or terminate a speaker’s statement when that statement is too lengthy, personally directed, abusive, obscene, irrelevant, or otherwise reasonably perceived to be a disruption to the fair and orderly progress of the discussion at hand. The Mayor, or presiding officer, or a majority of the City Commission, may also interrupt any part of the meeting to warn any individual that they are being disruptive or otherwise impeding the efficient and orderly conduct of the meeting. The Mayor, or presiding officer, or a majority of the City Commission, may require any individual to leave a public meeting for its duration if that individual is unable to observe this Policy after being warned. Should an individual be required to leave a meeting for violating this Policy, that person shall be escorted from Commission Chambers by a Volusia Sheriff’s Deputy. 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. INVOCATION AND PLEDGE TO THE FLAG: A. Invocation Presented by District #3 Commissioner. Background: At the Regular City Commission Meeting on Monday, October 17, 2011, the City Commission approved to have each Commissioner by District schedule someone to present the invocation at each Regular City Commission meeting rotating each Commissioner by District starting with District #1, #2, #3, #4, #5, #6 and the Mayor. City of Deltona Page 1 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 4. APPROVAL OF MINUTES & AGENDA: A. Approval of minutes of the Special Commission Meeting of January 20, 2024, and Regular Commission Meeting of February 5, 2024, as presented. - Joyce Raftery, City Clerk (386) 878-8502. Background: N/A Attachments: January 20, 2024 SCM Minutes February 5, 2024 RCM Minutes 5. PRESENTATIONS/AWARDS/REPORTS: A. Presentation - VSO End of Year Review presented by Captain Eric Powers Background: VSO final Compstat report of 2023, including overall crime statistics for the year. Several high-profile cases in Deltona will be highlighted, including success stories from the license plate reader technology (LPR). Discussion of VSO goals and objectives for Deltona in 2024. B. Presentation - VSO Citizen Awards Background: Sheriff Chitwood wishes to recognize the citizens who intervened and notified law enforcement immediately upon witnessing animal abuse, resulting in the arrest of the offender. C. Request for consideration to place a statue of Dr. Martin Luther King, Jr. outside The Center at Deltona - Glenn Whitcomb, City Manager, (386) 878-8858. Background: This is a request from The Deltona Martin Luther King Celebration Committee and the West Volusia Branch NAACP who have been working on a design for a statue of Dr. King to be placed at The Center at Deltona. Attached is a draft of the statue design. This was shown at the Deltona MLK Luncheon on January 13th at The Center at Deltona. It was very well received by the community and the Commissioners who were in attendance. If after discussion the City Commission is in agreement to grant the request, staff would like a consensus to work with the organizations in order to move forward with the request. Attachments: MLK Comp 18in.pdf WILLIAMS, MICHAEL MLK BUST r1 1223.pdf D. Proclamation - World Encephalitis Day City of Deltona Page 2 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 Background: World Encephalitis Day 2024 is Thursday, February 22nd. Each year, that date spotlights global awareness for people who have been directly or indirectly affected by Encephalitis through the #REDforWED campaign. 6. PUBLIC FORUM: Public comments during Public Forum are limited to items of City business that are listed on the Agenda and/or items that are not listed on the Agenda. Comments regarding listed Agenda items will take place after discussion of each item. Please be courteous and respectful of the views of others. In order to address the Commission, citizens must fill out a public participation slip and give it to the Deputy City Clerk. All citizen comments are limited to 4 minutes and shall be addressed to the Mayor or the Commission as a whole. Members of the City Commission shall not enter into discussion or respond to a citizen’s comments other than to give directions or to ask for clarification. However, individual Commissioners may choose to respond under the "City Commissioner Comments" portion of the meeting. 7. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Resolution No. 2024-13, Community Development Block Grant Public Service (CDBG) 2023-2027 Consolidated Plan and Annual Action Plan Allocations for Program Year 2023-2024. Angelia Briggs, Housing and Community Development Manager, (386)878-8614. Strategic Goal: Fiscal Issues-Grant management Background: The City of Deltona (City) receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) on an annual basis. The City has been notified that it will receive approximately $515,000 for HUD Program Year (PY) 2023-2024. These funds are available to implement activities identified in the City’s 2023-2027 Five Year Consolidated Plan (Con Plan) and 2023-2024 Annual Action Plan (AAP), which was currently under public notice and public participation from January 19th 2024 until February 18, 2024. Both the Con Plan and the AAP will be presented to the Commission for approval at the regular Commission meeting on February 19, 2024. The Con Plan, list areas in which the City would like to expend CDBG monies over the next five years and the Annual Action Plan (AAP) list projects to be undertaken in each individual PY. Per HUD guidelines, up to 15%, of the CDBG allocation can be used to fund public service organizations serving City residents. In accordance with HUD guidelines there has been public participation to help determine how the CDBG funds are to be used within the City. Six City of Deltona Page 3 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 public service applications were received by the City. Several City staff members served as the ranking and review committee for these grant applications. Applicants were provided an opportunity to give an oral presentation about their program and answer any questions from the Ranking and Review Committee. The following is the result of the Committee’s ranking predicated on a merit-based review of each application: PUBLIC SERVICE APPLICANT and AWARDED/ALLOCATED AMOUNT Boys and Girls Club - $13,356.12 Early Learning Coalition - $12,976.55 Council on Aging - $12,668.16 Hands of Hope - $11,624.34 The Neighborhood Center - $10,865.20 Nitty-Gritty Ministries - $2,500.00 - for Volusia Flagler Contiuum of Care annual membership and one annual HMIS license, both not to exceed allocated amount. Due to several technical issues with the original Consolidated Plan, this is a resubmission of the originally submitted Consolidated Plan and Annual Action, which has been updated and corrected to more substantially align with HUD and CDBG guidelines. Attachments: DELTONA 2023-2027 Consolidated Plan REVISED .docx Consolidated 2023-2027- Readvertisement.pdf Consolidated Plan 23-27 Resolution.pdf B. Public Hearing - Request for approval of the program year 2022-2023 Community Development Block Grant (CDBG), Consolidated Annual Performance and Evaluation Report (CAPER) - Angelia M. Briggs, Manager, Housing and Community Development. Strategic Goal: Community Development. Background: U S Department of Housing and Urban Development (HUD) requires the CAPER be submitted annually to remain federal grant compliant. The CAPER is a summary of the City activities and accomplishments under Title 24 of the HUD funded Community Development Block Grant (CDBG) program. The purpose of the report is to document proper use of HUD funds by the City for activities and projects accomplished within a HUD program year (PY). For this PY activities include the social service activities, elder care assistance, childcare subsidies, after school and mentoring assistance, rent and utility assistance, CARES expenditures and administration by staff of grant activities. City of Deltona Page 4 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 The CAPER is associated with the Five-Year Consolidated Plan (Con Plan), which establishes strategic goals for CDBG activities listed in the 2022-2023 Annual Action Plan (AAP). The AAP documents the appropriate spending of grant funds and highlights efforts made by the City to improve citizens quality of life. In accordance with the required citizen participation plan, the City has observed a 15-day public comment period. No comments have been received at this time, but should any comments be received between now and the end of the comment period, staff will include those comments prior to the presentation to the Commission. For more information, please see the attached 2022-2023 CAPER attached. Attachments: CDBG CAPER PY 22-23 Commission.pdf 8. OLD BUSINESS: A. Motion for rehearing of Ordinance No. 03-2024, Request to amend the Official Zoning Map to rezone a +1.37-acre parcel of land located at 3150 Howland Boulevard from Professional Business (PB) to City of Deltona Retail Commercial District (C-1) - Jessica Entwistle, Planning & Development Services (386) 878-8600. Strategic Goal: Economic Development Background: The applicant proposed a rezone of 3150 Howland Boulevard for an Oil Change and 5,000 square foot retail building.: On July 19, 2023, the Planning and Zoning Board voted (5 to 2) to recommend approval of Ordinance No. 03-2024. On August 28, 2023, the City Commission voted (6-0) to send Ordinance No 03-2024 back to Planning and Zoning Board. On December 13, 2023, the Planning and Zoning Board voted (6 to 1) to recommend approval of Ordinance No. 03-2024. On January 16, 2024, the City Commission voted (3 to 2) to deny Ordinance No. 03-2024. The applicant has requested a motion for rehearing per Section 110-1005. - Rehearing and administrative res judicata. This provision can be invoked if it is alleged that the City Commission, as the case may be, has overlooked or misapprehended some facts or points of City of Deltona Page 5 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 law. The rehearing provision allows the aggrieved party to request the City Commission rehear the application if a motion is filed in writing to the Planning and Development Services Department, within 10 working days of the rendition of the decision, and stating grounds for the request. The movant shall serve it by certified mail or hand delivery upon the Mayor and the City Manager and all adjoining property owners previously notified of the hearing, together with a notice stating the date, time and place it will be orally presented to the commission. Upon oral presentation by the aggrieved party, the Commission may grant the motion with stated reasoning for doing so, and set a time, date, and place for another public hearing upon due notice. Staff provided a Rendition Letter to the applicant on January 17, 2024. The applicant filed a motion for rehearing on January 29, 2024, within the 10 working days of receipt of the Rendition Letter issued by staff. For more information please refer to the motion for rehearing and attachments. Attachments: Motion for Rehearing LDC Section 110-1005 Rehearing and administrative res judicata. Ordinance 03-2024 3150 Howland Blvd. Conceptual Site Plan 9. NEW BUSINESS: A. Request approval to purchase new Park Maintenance replacement vehicles from Duval Ford using approved budgeted funds for vehicle replacement & new vehicles not to exceed $417,607.86. - Mark Manning, Parks & Recreation (386) 878-8905. Strategic Goal: Infrastructure Background: The Parks & Recreation Department has allocated monies in the budget to replace multiple park maintenance vehicles this fiscal year . The City has a policy in place that all vehicles that have either reached 10 years in service or 100,000 miles are eligible for replacement. The following six (6) vehicles meet or exceed the City’s replacement policy for years of service and/or mileage: #0561 (19 years 86k miles), #0922 (15 years 126k miles), #0923 (15 years 83k miles) #0924 (15 years 102k miles), #0925 (15 years 117k miles) and #1421 (10 years 191k miles. The department has allocated $300,000 for replacement and $180,000 for new vehicle procurement in the FY23/24 budget. The quote received from Duval Ford references the FLORIDA SHERIFFS City of Deltona Page 6 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 ASSOCIATION LIGHT VEHICLE CONTRACT FSA 23-VEL-31 / FSA 23-VEH21. This Florida based government contract enables the City of Deltona the ability for a direct purchase. The replacement vehicles are three (3) 2024 Ford F250 Crew Cab Trucks at a cost of $72,143.10 each, totaling $216,429.30 as well as three (3) 2024 F250 Regular Cab Trucks at a cost of $67,059.52, totaling $201,178.56 for a Grand Total purchase of six (6) vehicles not to exceed $417,607.86. Attachments: DELTONA F250S FSA23VEH210-Heavy Trucks Buses Pursuit Admin. Other Vehicles Admin Policy CW10-03 B. Request for approval and authorization to purchase three (3) new 2024 Chevrolet Silverado 2500HD’s Double Cab WT, 4x2 from Duval Chevrolet of Jacksonville, FL, as found pricing through Bradford County Sheriff's Contract BCSO 22-27-1.-0. in the amount of $80,517.26 each vehicle for a grand total not to exceed $241,551.79, resolution, and budget amendment for $35,000. - Danny Ron, Code Compliance Manager (386) 878-8702. Strategic Goal: Infrastructure/Equipment Replacement Background: These three (3) new 2024 Chevrolet Silverado 2500HD’s will be utilized by the Code Compliance and Animal Control Officers out in the field and will replace three (3) Ford F-250’s, a ES1302 - 2013 with 164,947 miles, 11 years old & 15,129 operating hours, ES1717 - 2017 with 135,042 miles, 7 years old & 14,029 operating hours and ES1817 - 2018 with 113,152 miles, 6 years old & 11,255 operating hours, which all have exceeded the useful life per policy CW10-03 - City Vehicle/Equipment Replacement Guidelines of 100,000 miles and or 7,500 operating hours. Staff obtained a quote using the Bradford County Sheriff's Contract BCSO 22-27-1.-0 with an effective date of October 1, 2023 through September 30, 2024 for three (3) new 2024 Chevrolet Silverado 2500HD’s Double Cab WT, 4x2 - W4H providing a quote for the purchase in the amount of $80,517.26 each vehicle. The prices quoted include new & installed Animal Transport Units, which have independent air conditioning units. The existing Animal Transport Units have an age of 2005-2008 and have been refurbished and transferred to new vehicles. The current condition of these transport units is such that there is no remaining useful life. The Purchasing Manager has been tasked to advertise the vehicles for bid, with no results. In the past the vehicles were purchased separately, from the animal boxes. Once the trucks were in inventoried into fleet, the animal City of Deltona Page 7 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 boxes were installed by a third party. There have been ongoing mechanical issues by purchasing the truck and animal box separately. Fleet Maintenance recommended, we agree that purchasing a truck and animal box as one unit is in the best interest of the animals and City. Attachments: Vehicle policy ES-1302 Refurbish 8-10-15 ES-1817 Refurbish 5-9-18 2024-12 Reso - BA 2024-029 Duval Chevrolet - Quote Bradford County Sheriff Bradford County Sheriff - Contract C. Request approval for Resolution No. 2024-06 and budget amendment for the EMS Captain position agreed upon in the CBA and the purchase of a vehicle for this position. - Fire Chief Bill Snyder, Fire Department (386) 575-6902. Strategic Goal: Public Safety Background: The City of Deltona approved the Collective Bargaining Agreement with the Deltona Professional Firefighters Local 2913 on December 11,2023. Within the CBA it was agreed upon to add an EMS Captain position to conduct department required EMS training. This position will be available to assist with necessary fire training as well. A budget amendment will need to be approved to finance this position in the amount of $98,000 which includes salary and benefits. The Fire Department is also requesting approval for a vehicle for this position. The EMS Captain will be a certified firefighter and will be able to respond to emergency calls. The vehicle will be a Ford 150 style vehicle equipped as an emergency vehicle; which includes emergency lights, siren, radio, and department stripping. Having their own truck will also allow the Captain to transport large training supplies and equipment to designated training events and between stations. We are requesting the purchase of this vehicle and a budget amendment to the Capital fund of $70,000 Attachments: 2023-2025 CBA I.A.F.F Local 2913 BA2024-023 EMS Captain 2024-06 Reso - BA 2024-023 EMS Captain Position D. Contract - Request for approval to expend no more than $40,000.00, per household, in Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) funds for the Owner-Occupied Repair projects, listed below. City of Deltona Page 8 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 - Angelia M. Briggs, Manager, Housing and Community Development (386) 878-8614. Strategic Goal: Community Development. Background: The City is an entitlement community and receives funds from the Florida Housing Finance Corporation under the State Housing Initiatives Partnership (SHIP) program. The City operates a SHIP approved program known as Owner Occupied Rehabilitation (OOR). The OOR program assist residents with home repairs. Staff has determined the households/properties below should be considered “low” income, based on income and household size (number of people residing in the house). The income thresholds are predicated on area median income data derived from the Deltona, Daytona Beach, and Ormond Beach Municipal Statistical Area (MSA). The SHIP income approved properties are: 1355 Fort Smith Blvd, 1640 Brentlawn Street and 2037 Pillar Court For more detailed information related to each scope of work, see the attached rehabilitation proposals from Parthy Construction. Parthy Construction was the lowest bidder, among all the bidders, for the above referenced properties . Finally, the State funds invested in these properties will be subject to a non-interest-bearing lien with a 15 -year life. If the properties are sold or refinanced within the 15 -year timeframe, the City will need to be repaid the money invested in these properties. However, if the present owners remain in the properties beyond the 15 -year timeframe, the lien will be forgiven. Housing programs administered by the City have several benefits. The OOR program helps households maintain homeownership. In addition, the OOR housing program, helps maintain and improve the condition of the City housing stock. Better housing stock is going to protect property values not only for the houses associated with assistance but with other housing in the vicinity. Better housing stock equates to a greater overall City tax base benefit. Attachments: Brathwaite- 1355 Ft. Smith Blvd .pdf City of Deltona Page 9 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 10. COMMENTS ON CONSENT ITEMS: Citizen comments are limited to issues and concerns on the Consent Agenda item(s). Please complete a public participation slip and indicate in the subject line the issue you wish to address. Members of the City Commission shall not enter into discussion or respond to individuals' comments during the public forum other than to give directions or to ask for clarification. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. 11. CONSENT AGENDA: The Consent Agenda contains items that have been determined to be routine and non-controversial. If discussion is desired by any member of the City Commission, that item must be removed from the Consent Agenda and considered separately. All other matters included under the Consent Agenda will be approved by one motion. Citizens with concerns should address those concerns by filling out a public participation slip and giving it to the Deputy City Clerk prior to Consent Agenda items being pulled. 12. CITY COMMISSION SPECIAL REPORTS AND REQUESTS: 13. CITY ATTORNEY COMMENTS: 14. CITY MANAGER COMMENTS: 15. CITY COMMISSION COMMENTS: 16. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Manager in writing at CityManager@deltonafl.gov or to Deltona City Hall, 2345 Providence Blvd., Deltona, FL 32725 at least 48 hours prior to the meeting at which the person wishes to attend. The City is not permitted to provide the use of human physical assistance to physically handicapped persons in lieu of the construction or use of ramps or other mechanical devices in order to comply with Florida law. If proper accommodations for handicapped access cannot be made at a particular public meeting venue pursuant to a timely written request under Section 286.26 F.S., the City of Deltona Page 10 Printed on 2/14/2024 City Commission Regular Commission Meeting February 19, 2024 City Manager shall change the venue of that meeting to a location where those accommodations can be provided. City of Deltona Page 11 Printed on 2/14/2024