City Commission
Regular MeetingDeltona, FL · March 4, 2024
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission
Monday, March 4, 2024 6:30 PM Deltona Commission Chambers
DECORUM POLICY: The City of Deltona has a significant interest in conducting
orderly and efficient public meetings, which includes preventing disruption,
promoting civility, and preserving decorum. To that end, behavior which disrupts or
impedes the efficient and orderly conduct of any public meeting, as determined by
the Mayor, or presiding officer, or a majority of the City Commission, is not
permitted. The Mayor, or presiding officer, or a majority of the City Commission, may
interrupt, warn, or terminate a speaker’s statement when that statement is too
lengthy, personally directed, abusive, obscene, irrelevant, or otherwise reasonably
perceived to be a disruption to the fair and orderly progress of the discussion at
hand. The Mayor, or presiding officer, or a majority of the City Commission, may also
interrupt any part of the meeting to warn any individual that they are being
disruptive or otherwise impeding the efficient and orderly conduct of the meeting.
The Mayor, or presiding officer, or a majority of the City Commission, may require
any individual to leave a public meeting for its duration if that individual is unable to
observe this Policy after being warned. Should an individual be required to leave a
meeting for violating this Policy, that person shall be escorted from Commission
Chambers by a Volusia Sheriff’s Deputy.
1. CALL TO ORDER:
The meeting was called to order at 6:30 p.m. by Mayor Avila.
2. ROLL CALL – CITY CLERK:
Present: 6 - Mayor Avila
Vice Mayor JodyLee
Commissioner Colwell
Commissioner Heriot
Commissioner McCool
Commissioner Shimkus
Absent: 1 - Commissioner Avila-Vazquez
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by District #4 Commissioner.
4. APPROVAL OF MINUTES & AGENDA:
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A. Approval of minutes of the Regular Commission Meeting of February
19, 2024 and the Special Commission Meeting of February 26, 2024, as
presented. - Joyce Raftery, City Clerk (386) 878-8502.
Motion by Vice Mayor JodyLee, seconded by Commissioner Colwell, to
approve the minutes of the Regular Commission Meeting of February
19, 2024 and the Special Commission Meeting of February 26, 2024, as
presented. The motion carried by the following vote:
For: 6 - Mayor Avila, Vice Mayor JodyLee, Commissioner Colwell,
Commissioner Heriot, Commissioner McCool, and
Commissioner Shimkus
5. PRESENTATIONS/AWARDS/REPORTS:
C. Presentation - VSO and Firefighter Certificates
The Interim City Manager requested that Item 5-C be pushed up to the front of the agenda.
A. Presentation - VSO End of Year Review presented by Captain Eric
Powers
B. Presentation - VSO Citizen Awards
D. Super Star Student of the Month Certificates February 2024
E. Proclamation in honor of Women’s History Month - March 2024
F. Proclamation - Government Finance Professionals Week
6. PUBLIC FORUM: Public comments during Public Forum are limited to items of
City business that are listed on the Agenda and/or items that are not listed on the
Agenda. Comments regarding listed Agenda items will take place after discussion of
each item. Please be courteous and respectful of the views of others. In order to
address the Commission, citizens must fill out a public participation slip and give it
to the Deputy City Clerk. All citizen comments are limited to 4 minutes and shall be
addressed to the Mayor or the Commission as a whole. Members of the City
Commission shall not enter into discussion or respond to a citizen’s comments other
than to give directions or to ask for clarification. However, individual Commissioners
may choose to respond under the "City Commissioner Comments" portion of the
meeting.
Terry Brock, Courtney Cross-Burgos, Cory Juhlin, Charleen Smith, Brandy White, Kathy
Bryan, Terry Konash, Tina Swift, Terri Ellis, Elbert Bryan, and Robert Trombetta addressed
the City Commission.
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7. ORDINANCES AND PUBLIC HEARINGS:
8. OLD BUSINESS:
A. Request for approval of Budget Resolution and Amendment for the
reimbursement of the overpayment of the proportionate fair share
amount of $622,203.40 to Seefried Industrial Properties (I-4 Industrial
Park) - Mari Leisen, Director of Finance (386) 878-8553.
Strategic Goal: Fiscal Issues
The Finance Director gave a brief explanation of the item.
The Commission and staff discussed where the money is coming from, the General Fund
Reserves, the CAFER and the budget process.
Motion by Vice Mayor JodyLee, seconded by Commissioner McCool, to
approve Budget Resolution 2024-15 and Amendment 2024-032 for the
reimbursement of the overpayment of the proportionate fair share
amount of $622,203.40 to Seefried Industrial Properties (I-4 Industrial
Park).
The Mayor opened and closed the public comments as there were none.
The motion carried by the following vote:
For: 5 - Vice Mayor JodyLee, Commissioner Colwell, Commissioner
Heriot, Commissioner McCool, and Commissioner Shimkus
Against: 1 - Mayor Avila
9. NEW BUSINESS:
A. Request for approval to contract with Don Bell Signs to replace the
monitors of the digital monument sign located at the corner of 415 and
Howland, Resolution No. 2024-16, and budget amendment to transfer
budgeted Municipal Complex funds to General Fund, Repairs and
Maintenance. - Catherine Barker Public Information Officer (PIO),
386-878-8755.
Strategic Goal: Accurate, Timely and Identifying Communication
The Interim City Manager gave a brief explanation of the item.
The Commission and staff discussed the history of the signs and their locations, monument
signs vs. digital signs, maintenance, the use of the sign, and industry standards for signs.
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Motion by Commissioner Shimkus, seconded by Commissioner
McCool, to come back to the Commission with a finalized design and
cost for a static monument sign for that location.
The Commission and staff discussed the previous vendor, the life span of the signs,
visibility of the sign, and safety.
Brandy White addressed the City Commission.
The motion failed by the following vote:
For: 2 - Commissioner McCool, and Commissioner Shimkus
Against: 4 - Mayor Avila, Vice Mayor JodyLee, Commissioner Colwell,
and Commissioner Heriot
The Interim City Manager stated the sign will be turned off, staff will go out for RFP and
bring back the proposals for consideration.
B. Consideration of appointment of a City representative to the Volusia
County TPO’s (Transportation Planning Organization) Bicycle and
Pedestrian Advisory Committee (BPAC) - Joyce Raftery, City Clerk
Department (386) 878-8502.
Strategic Goal: Effective Governance & Productive Government
The Commission discussed the applicants, politics, advertising, and board representation.
The Mayor opened and closed the public comment as there were none.
Motion by Commissioner McCool, seconded by Commissioner Colwell,
to confirm the appointment of Victor Ramos as the City's representative
to the TPO's Bicycle and Pedestrian Advisory Committee. The motion
carried by the following vote:
For: 5 - Vice Mayor JodyLee, Commissioner Colwell, Commissioner
Heriot, Commissioner McCool, and Commissioner Shimkus
Against: 1 - Mayor Avila
10. COMMENTS ON CONSENT ITEMS: Citizen comments are limited to issues and
concerns on the Consent Agenda item(s). Please complete a public participation slip
and indicate in the subject line the issue you wish to address. Members of the City
Commission shall not enter into discussion or respond to individuals' comments
during the public forum other than to give directions or to ask for clarification.
Please be courteous and respectful of the views of others. Personal attacks on
Commission members, City staff or members of the public are not allowed, and will
be ruled out of order by the Mayor.
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11. CONSENT AGENDA: The Consent Agenda contains items that have been
determined to be routine and non-controversial. If discussion is desired by any
member of the City Commission, that item must be removed from the Consent
Agenda and considered separately. All other matters included under the Consent
Agenda will be approved by one motion. Citizens with concerns should address
those concerns by filling out a public participation slip and giving it to the Deputy
City Clerk prior to Consent Agenda items being pulled.
Brandy White and Christian O'Brien addressed the City Commission.
A. Request approval for the purchase and annual service agreement for
Lexipol Software. - Fire Chief Bill Snyder, Fire Department (386)
575-6902.
Strategic Goal: Public Safety
The Fire Chief gave a brief explanation of the item.
The Commission and staff discussed previously budgeted software, the software tracking
component, health insurance applications, the training and wellness components, training
management, integration process, incident management, the need, staffing, policy storage,
liability, vetting the vendors, and the bid process.
The item dies for lack of a motion.
12. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
Commissioner Shimkus requested a consensus for the Interim City Manager to
reach out to the previous top attorney firms, get updated proposals and place
on the next available meeting for discussion. There was no consensus from the
Commission.
Commissioner Shimkus requested to workshop the process for interviewing
and setting goals for the City Manager candidates and include a City Attorney
process and the Commission concurred.
Commissioner McCool reported on the TPO (Transportation Planning Organization) and
the projects that are underway, the call for projects has passed, closing out current projects,
and Deltona's long-range projects.
Commissioner McCool requested an update on the City's security cameras and how the
allocations are budgeted.
Commissioner McCool requested to try and privately support Deltona's wrestling team
which is in need.
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Commissioner Heriot requested a consensus that the Interim City Manager put
together a plan to address procedural issues regarding maximizing FEMA
reimbursements and the Commission concurred.
Vice Mayor JodyLee asked if Tyler Technologies was paid or not and the Interim City
Manager replied no, they have not been paid and he sent out an email to the Commission
with an explanation of the project.
Vice Mayor JodyLee asked if there was somebody from Tyler Technologies here last week
and the Interim City Manager replied he thinks so. Vice Mayor JodyLee asked if there was
a meeting with the Finance Department and the Interim City Manager replied no, the
discussion was on time and attendance. Vice Mayor JodyLee asked if the meeting was
with Tyler Technologies and the Interim City Manager replied no.
Vice Mayor JodyLee requested to put the RFP (Request For Proposal) out for payroll.
Vice Mayor JodyLee requested when the Future Land Use Codes would be discussed by
the Commission.
Vice Mayor JodyLee requested to put items on the agenda with some substance moving
forward.
Mayor requested a list within the next 14 days of priority workshop topics from each of the
Commissioners and within 30 days have a schedule of when the items will be discussed
sent out to the Commission. Get with each Commissioner to find out their top 5 priorities to
workshop and have more than one item on a workshop.
The Mayor requested to workshop the policy awarding Certificates, Keys to the
City, Proclamations and Presentations and the Commission concurred.
13. CITY ATTORNEY COMMENTS:
14. CITY MANAGER COMMENTS:
The Interim City Manager stated the West Volusia Hospital Authority requested
to do a presentation before the City Commission regarding their Health Card
Program and a majority of the Commission concurred.
15. CITY COMMISSION COMMENTS:
Commissioner McCool spoke about the City Clerk's Office needing help.
Vice Mayor JodyLee discussed the City's employment vacancies, workshops, higher
priority items, school crowding, roads, fixing current issues, residents' way of life, and
growing smart.
The Mayor discussed his fitness challenge, building community, Eggstravaganza, the Youth
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Basketball League, he welcomed newly appointed Commissioners, workshops,
development and enjoying family.
16. ADJOURNMENT:
There being no further business, the meeting adjourned at 9:21 p.m.
______________________________
Santiago Avila, Jr., MAYOR
ATTEST:
________________________________
Joyce Raftery, CMC, MMC, CITY CLERK
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Regular Commission Meeting
City Commission
Mayor Avila
Vice Mayor JodyLee
Commissioner Avila-Vazquez
Commissioner Colwell
Commissioner Heriot
Commissioner McCool
Commissioner Shimkus
Monday, March 4, 2024 6:30 PM Deltona Commission Chambers
DECORUM POLICY: The City of Deltona has a significant interest in conducting
orderly and efficient public meetings, which includes preventing disruption,
promoting civility, and preserving decorum. To that end, behavior which disrupts or
impedes the efficient and orderly conduct of any public meeting, as determined by
the Mayor, or presiding officer, or a majority of the City Commission, is not
permitted. The Mayor, or presiding officer, or a majority of the City Commission, may
interrupt, warn, or terminate a speaker’s statement when that statement is too
lengthy, personally directed, abusive, obscene, irrelevant, or otherwise reasonably
perceived to be a disruption to the fair and orderly progress of the discussion at
hand. The Mayor, or presiding officer, or a majority of the City Commission, may also
interrupt any part of the meeting to warn any individual that they are being
disruptive or otherwise impeding the efficient and orderly conduct of the meeting.
The Mayor, or presiding officer, or a majority of the City Commission, may require
any individual to leave a public meeting for its duration if that individual is unable to
observe this Policy after being warned. Should an individual be required to leave a
meeting for violating this Policy, that person shall be escorted from Commission
Chambers by a Volusia Sheriff’s Deputy.
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. INVOCATION AND PLEDGE TO THE FLAG:
A. Invocation Presented by District #4 Commissioner.
Background: At the Regular City Commission Meeting on Monday, October 17,
2011, the City Commission approved to have each Commissioner by
District schedule someone to present the invocation at each Regular
City Commission meeting rotating each Commissioner by District
starting with District #1, #2, #3, #4, #5, #6 and the Mayor.
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4. APPROVAL OF MINUTES & AGENDA:
A. Approval of minutes of the Regular Commission Meeting of February 19, 2024
and the Special Commission Meeting of February 26, 2024, as presented. -
Joyce Raftery, City Clerk (386) 878-8502.
Background: N/A
Attachments: February 19, 2024 RCM Minutes
February 26, 2024 SCM Minutes
5. PRESENTATIONS/AWARDS/REPORTS:
A. Presentation - VSO End of Year Review presented by Captain Eric Powers
Background: VSO final Compstat report of 2023, including overall crime statistics for
the year. Several high-profile cases in Deltona will be highlighted,
including success stories from the license plate reader technology
(LPR). Discussion of VSO goals and objectives for Deltona in 2024.
Attachments: 2023 Year in Review - Deltona (Revised Final)
B. Presentation - VSO Citizen Awards
Background: Sheriff Chitwood wishes to recognize the citizens who intervened and
notified law enforcement immediately upon witnessing animal abuse,
resulting in the arrest of the offender.
C. Presentation - VSO and Firefighter Certificates
Background: On December 20th 2023, crews from Engine 63, Medic 63, and Tower
65, faced an unprecedented challenge. Tasked with preventing a fire
from spreading to the second story of a home, they encountered a
situation unlike any before. Amidst their firefighting efforts, these crews
faced an active threat from a shooter inside the home, who was
deliberately setting fires to destroy his property while in an active
standoff with Sheriff’s deputies.
Despite the imminent danger, these brave crews remained resolute in
containing the fire. Once the individual was outside of the structure,
crews treated him like they would any other patient, and worked
diligently to provide advanced life-saving measures.
The outcome of this call could have been very different if it weren’t for
the support and bravery of the Volusia Sheriff’s Office. These deputies
protected our firefighters with their armored vehicle, ballistic shields,
and themselves.
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The City of Deltona is extremely proud of our firefighters and VSO
deputies. Their teamwork on that day allowed everyone to go home
safe.
D. Super Star Student of the Month Certificates February 2024
Background: Super Star Student of the Month Awards for February 2024 will be
presented to:
1. Discovery Elementary, Eleanor Smith, 5th Grade
2. Forest Lake Elementary, Caleb Gonzalez, 4th Grade
3. Sunrise Elementary, Tai Ha, 4th Grade
4. Timbercrest Elementary, Aleah Marrero Rosado. 2nd Grade
5. Volusia Pines Elementary, Desiree Spence, 5th grade
6. Deltona Middle, Alivia Bebout, 8th grade
7. Galaxy Middle, Eli Shoemaker, 7th grade
8. Heritage Middle, Alianys Colon, 7th grade
9. Deltona High, Adewola Orogade, 12th grade
10. Pine Ridge, Ariyana Brailey, 11th grade
E. Proclamation in honor of Women’s History Month - March 2024
Background: A Proclamation to honor women’s contributions to history, culture and
society.
F. Proclamation - Government Finance Professionals Week
Background: The Florida Government Officers Association and the City of Deltona
recognize March 18-22, 2024 as Government Finance Professionals’ Week.
6. PUBLIC FORUM: Public comments during Public Forum are limited to items of
City business that are listed on the Agenda and/or items that are not listed on the
Agenda. Comments regarding listed Agenda items will take place after discussion of
each item. Please be courteous and respectful of the views of others. In order to
address the Commission, citizens must fill out a public participation slip and give it
to the Deputy City Clerk. All citizen comments are limited to 4 minutes and shall be
addressed to the Mayor or the Commission as a whole. Members of the City
Commission shall not enter into discussion or respond to a citizen’s comments
other than to give directions or to ask for clarification. However, individual
Commissioners may choose to respond under the "City Commissioner Comments"
portion of the meeting.
7. ORDINANCES AND PUBLIC HEARINGS:
8. OLD BUSINESS:
A. Request for approval of Budget Resolution and Amendment for the
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City Commission Regular Commission Meeting March 4, 2024
reimbursement of the overpayment of the proportionate fair share amount of
$622,203.40 to Seefried Industrial Properties (I-4 Industrial Park) - Mari Leisen,
Director of Finance (386) 878-8553.
Strategic Goal: Fiscal Issues
Background: On February 5, 2024, the City Commission approved the overpayment
to Seefried Industrial Properties in the amount of $622,203.40.
Pursuant to the recorded Development Agreement for the overall parcel
(Instrument No. 2021206258), the owner/developer is responsible for
making a proportionate fair share payment to the City of Deltona in the
total amount of $889,344.40 for the overall parcel, which is to be used
toward the improvement of N. Normandy Boulevard. $267,141.00 of
this $889,344.40 amount is allocable to the Phase 1 is the only portion
of the overall parcel that has been developed yet, they paid the entire
proportionate fair share amount ($889,344.40) to the City due to an
error. This reimbursement will not relinquish the developer’s
responsibility for paying the remaining balance of the overall
proportionate fair share amount to the City of Deltona as the remaining.
This was not a budgeted expense in the Final Adopted Annual Budget
for FY2024 approved by Resolution 2023-49. Florida State Statute
166.241 8(c) states if the fund is changed, a budget amendment must
be adopted in the same manner as original budget, which is by
resolution.
Attachments: 2024-15 Reso - Seefried Reimbursement
BA2024-032 Reimburse overpayment for proportionate fair share 109
9. NEW BUSINESS:
A. Request for approval to contract with Don Bell Signs to replace the monitors of
the digital monument sign located at the corner of 415 and Howland, Resolution
No. 2024-16, and budget amendment to transfer budgeted Municipal Complex
funds to General Fund, Repairs and Maintenance. - Catherine Barker Public
Information Officer (PIO), 386-878-8755.
Strategic Goal: Accurate, Timely and Identifying Communication
Background: The double-sided video monitors on the digital monument sign located
at 415 and Howland no longer work properly. That sign is an older
model that has outlived its life span and is no longer under warranty.
The structure of the sign will remain. Only the monitors will be replaced.
Don Bell Signs has installed the newer monument signs in the City and
had the lowest bid for monitor replacement.
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Attachments: Don Bell Signs Bid
BA2024-033 Monument Sign Repairs 121
2024-16 Reso - BA 2024-033 Monument Signs
B. Consideration of appointment of a City representative to the Volusia County
TPO’s (Transportation Planning Organization) Bicycle and Pedestrian Advisory
Committee (BPAC) - Joyce Raftery, City Clerk Department (386) 878-8502.
Strategic Goal: Effective Governance & Productive Government
Background: On February 5, 2024, the City received a resignation letter from Luis M.
Leal who was the City’s representative to the TPO’s BPAC. The City
has been looking for one (1) individual interested in serving as the
City’s representative to the TPO’s BPAC. The Committee consists of
26 voting members made up of private citizens. The BPAC meets in
the Airline Room at the Daytona Beach International Airport on the
second Wednesday of each month (except July and December) at 2:00
p.m.
The mission of BPAC is to: “Create and implement a regional plan for
the continuing enhancement and expansion of the bicycle and
pedestrian network. We will support activities that encourage and
provide for a safe and balanced transportation system that promotes
connectivity, mobility, health and an improved quality of life.”
The City has advertised the vacancy and to date has received
applications from the following interested individual: Victor Ramos.
Attachments: Luis M. Leal - Resignation.pdf
Application - Victor Ramos.pdf
10. COMMENTS ON CONSENT ITEMS: Citizen comments are limited to issues and
concerns on the Consent Agenda item(s). Please complete a public participation slip
and indicate in the subject line the issue you wish to address. Members of the City
Commission shall not enter into discussion or respond to individuals' comments
during the public forum other than to give directions or to ask for clarification.
Please be courteous and respectful of the views of others. Personal attacks on
Commission members, City staff or members of the public are not allowed, and will
be ruled out of order by the Mayor.
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11. CONSENT AGENDA: The Consent Agenda contains items that have been
determined to be routine and non-controversial. If discussion is desired by any
member of the City Commission, that item must be removed from the Consent
Agenda and considered separately. All other matters included under the Consent
Agenda will be approved by one motion. Citizens with concerns should address
those concerns by filling out a public participation slip and giving it to the Deputy
City Clerk prior to Consent Agenda items being pulled.
A. Request approval for the purchase and annual service agreement for Lexipol
Software. - Fire Chief Bill Snyder, Fire Department (386) 575-6902.
Strategic Goal: Public Safety
Background: The Fire Department has budgeted capital funds for a data analytics
software and saved $20,000 by implementing it with fellow county
departments. We also budgeted $21,000 to purchase software for our
incident commanders. At this time, this software is not able to integrate
with our air pack software as expected and will not be beneficial. We
would like to use these budgeted capital funds to purchase a different
software that will help the department with policies and wellness.
Lexipol’s software offers a comprehensive library of customizable fire
department policies tailored to each state's requirements. These
policies are regularly updated to reflect changes in state and federal
laws, court rulings, and industry best practices. Additionally, they
provide a health and wellness policy specifically designed for
firefighters, addressing the unique challenges of their high-stress
profession. Lexipol also provides an online training platform featuring
courses and videos to ensure personnel stay informed about new
policies and maintain compliance. This training prioritizes high-risk,
low-frequency scenarios where split-second decisions are crucial. This
program is used all across the United States, to included Volusia
County, Deland, and Ormond Beach Fire Departments.
The Fire Department is also interested in Lexipol’s wellness program,
due to the invaluable support it offers to our firefighters. Every day, our
firefighters bravely navigate through challenging situations, witnessing
scenes that can deeply impact their mental well-being. Constant
exposure to stress and critical incidents can take a toll over time.
Moreover, the heightened risk of exposure to carcinogens underscores
the importance of prioritizing our personnel's health. Lexipol's wellness
program provides a vital resource for our team, offering direct access
to a wealth of educational materials, including videos, guides, and
articles covering over 60 behavioral health topics. With features like
one-touch calling to peer support, therapists, and chaplains, as well as
self-assessment tools accessible right from their phones, our personnel
can proactively address their well-being needs. Additionally, the
program includes valuable resources on cancer prevention and
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City Commission Regular Commission Meeting March 4, 2024
support, along with tailored physical fitness programs, ensuring
comprehensive support for our firefighters' holistic health.
Lexipol’s cost-effective solutions will help our department enhance
accountability, professionalism and safety so we can focus on
protecting and serving our community. The expected cost of $
33,004.79 will be for the implantation and a pro-rated cost until
September 30, 2024. The $29,664.10 annual cost will be requested in
FY24-25’s operating budget and will be purchased upon commission
appropriation.
Attachments: Deltona Lexipol agreement 2.19.24
Lexipol Sole Source Letter -
12. CITY COMMISSION SPECIAL REPORTS AND REQUESTS:
13. CITY ATTORNEY COMMENTS:
14. CITY MANAGER COMMENTS:
15. CITY COMMISSION COMMENTS:
16. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Manager in writing at
CityManager@deltonafl.gov or to Deltona City Hall, 2345 Providence Blvd.,
Deltona, FL 32725 at least 48 hours prior to the meeting at which the person
wishes to attend. The City is not permitted to provide the use of human physical
assistance to physically handicapped persons in lieu of the construction or use of
ramps or other mechanical devices in order to comply with Florida law. If proper
accommodations for handicapped access cannot be made at a particular public
meeting venue pursuant to a timely written request under Section 286.26 F.S., the
City Manager shall change the venue of that meeting to a location where those
accommodations can be provided.
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