City Commission Workshop

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Workshop Monday, March 11, 2024 5:30 PM Deltona Commission Chambers 5-Year Capital Improvement Projects (CIP) 1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Mayor Avila. 2. ROLL CALL – CITY CLERK: Present: 5 - Mayor Avila Commissioner Avila-Vazquez Commissioner Heriot Commissioner McCool Commissioner Shimkus Absent: 2 - Vice Mayor JodyLee Commissioner Colwell 3. PLEDGE TO THE FLAG: 4. BUSINESS: Discussion regarding the Five-Year Capital Improvement Plan Finance Director Mari Leisen gave a presentation to include What is a Five-year Capital Improvement Plan?, Budget Calendar - Review, and General Fund Capital Improvement Plan. The Commission, Interim City Manager, and staff discussed the gas tax, interlocal agreements, roads, HMGP (Hazard Mitigation Grant Program), interfering with staff, being forward facing, uniform reporting practices, the budget and the process, consulting outside firms, expenses, managing consultants and contractors, infrastructure bills, addressing all capital projects, purchasing property, the storm water assessment, creating benchmarks, public information, transparency, being proactive, properly naming projects, and grants to include personnel, compliance, management, costs and projects. Finance Director Mari Leisen continued the presentation to include Stormwater Utility Fund. City of Deltona Page 1 Printed on 3/13/2024 City Commission Workshop Minutes March 11, 2024 The Commission, Interim City Manager, and staff discussed negative balances, the storm water assessment fee, missed revenue, meeting demands, needing multi-approach solutions, covering the shortfall, caving under pressure, problems with communication, storm water funding and issues, flooding issues, HMGP money for drainage, property acquisitions, elevations, Hurricane Idalia projects, generator for City Hall, the Eastbrook drainage area, cost benefit analyses, up front funding and reimbursement, matching funds, and a workshop for solid waste and storm water consultants. Finance Director Mari Leisen continued the presentation to include Deltona Water/Sewer Utility Fund. The Commission, Interim City Manager, and staff discussed the Fisher Plant upgrades, Lakeshore project, new developments and sewer, advanced waste treatment, the Blue Spring watershed, grant money received, timelines for design and permitting, clean waste water grants, EWRF (Eastern Water Reclamation Facility) expansion and modifications, planning for septic to sewer, injection wells and credits, residential back flow, meter progress, cost assistance, State compliance, cross connection control, contractor repayment for Lakeshore issues, unforeseen circumstances, SRF (State Revolving Fund) loan, returning/repurposing unused materials, sea wall replacement at Lakeshore, new meter software and costs, bulk purchasing for meters, an RFP for meter installation,State funds, and CRA (Community Redevelopment Agency) projects. Finance Director Mari Leisen continued the presentation to include Discussion. The Commission, Interim City Manager, and staff discussed the calendar, low millage rates, understanding revenue sources, property taxes and values, special districts for police and fire, Sheriff and Fire Department budgets, previous studies done, not cutting services, reducing general fund millage, land use codes, revenue from businesses, relying too much on residents, and tightening the City's belt. 5. PUBLIC COMMENTS: Time permitted, public comments shall be limited to items on the agenda and shall not exceed two minutes. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Mayor Avila opened the public comments and Terri Ellis addressed the Commission. 6. CITY MANAGER COMMENTS: 7. ADJOURNMENT: There being no further business, the meeting adjourned at 6:27 p.m. ______________________________ Sarah Kulakoski, EXECUTIVE ASSISTANT City of Deltona Page 2 Printed on 3/13/2024 City Commission Workshop Minutes March 11, 2024 City of Deltona Page 3 Printed on 3/13/2024