City Commission

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Regular Commission Meeting City Commission Mayor Avila Vice Mayor JodyLee Commissioner Avila-Vazquez Commissioner Colwell Commissioner Heriot Commissioner McCool Commissioner Shimkus Monday, August 5, 2024 5:30 PM Second Floor Conference Room REVISED 08/01/24 - CITY MANAGER AGENDA REVIEW DECORUM POLICY: The City of Deltona has a significant interest in conducting orderly and efficient public meetings, which includes preventing disruption, promoting civility, and preserving decorum. To that end, behavior which disrupts or impedes the efficient and orderly conduct of any public meeting, as determined by the Mayor, or presiding officer, or a majority of the City Commission, is not permitted. The Mayor, or presiding officer, or a majority of the City Commission, may interrupt, warn, or terminate a speaker’s statement when that statement is too lengthy, personally directed, abusive, obscene, irrelevant, or otherwise reasonably perceived to be a disruption to the fair and orderly progress of the discussion at hand. The Mayor, or presiding officer, or a majority of the City Commission, may also interrupt any part of the meeting to warn any individual that they are being disruptive or otherwise impeding the efficient and orderly conduct of the meeting. The Mayor, or presiding officer, or a majority of the City Commission, may require any individual to leave a public meeting for its duration if that individual is unable to observe this Policy after being warned. Should an individual be required to leave a meeting for violating this Policy, that person shall be escorted from Commission Chambers by a Volusia Sheriff’s Deputy. 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. ORDINANCES AND PUBLIC HEARINGS: A. Public Hearing - Resolution No. 2024-39, Community Development Block Grant (CDBG) Annual Action Plan and Public Service Allocations for Program Year 2024-2025. City of Deltona Page 1 Printed on 8/1/2024 City Commission Regular Commission Meeting August 5, 2024 Strategic Goal: Community Development and Redevelopment Background: The City of Deltona (City) receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) on an annual basis. Staff has been notified that the City will be allocated approximately $5 00,000 for HUD Program Year (PY) 2024-2025. The receipt of these funds are predicated on the submission of an Annual Action Plan (AAP). Once the AAP is received and approved by HUD, these funds are available to implement activities identified in the City’s attached 2024-2025 Annual Action Plan (AAP). The AAP was under public notice and public review/participation from June 20, 2024 , until August 4, 2024. The AAP will be presented to the Commission for approval at the regular Commission meeting on August 5, 2024. The Annual Action Plan (AAP) list projects to be undertaken and funded by the CDBG allocation during the 2024-2025 grant PY. Per HUD guidelines, up to 15%, of the CDBG allocation can be used to fund public service organizations serving City residents. In accordance with HUD guidelines there has been public participation to help determine how the CDBG funds are to be used within the City. Seven (7) public service applications were received by the City. Several City staff members served as the ranking and review committee for these grant applications. Applicants were provided an opportunity to give an oral presentation about their program and answer questions from the Ranking and Review Committee. The Committee’s ranking is predicated on a merit-based review of each of the seven (7) Public Service applications. After review of the applications, not all applicants were awarded funding. The following is the result of the five (5) applicants that were awarded funding: APPLICANT REQUESTED AWARDED Boys and Girls Club $20,000.00 $14,191.00 Early Learning Coalition $15,000.00 $14,022.00 Council on Aging $15,500.00 $13,980.00 Hands of Hope $25,000.00 $14,106.00 The Neighborhood Center $35,000.00 $14,359.00 A copy of the complete ranking sheet is attached. 4. OLD BUSINESS: 5. NEW BUSINESS: A. Request approval of the First Addendum to the Alternative Water Supply City of Deltona Page 2 Printed on 8/1/2024 City Commission Regular Commission Meeting August 5, 2024 Cost-Share Agreement (Contract #35354) between the City of Deltona and the St. Johns River Water Management District (District). This First Addendum is to finalize and otherwise begin closeout of this agreement and initiate repayment (refund) of funds provided by the District in the amount of $596,340.66. Strategic Goal: Economic Development Background: The City of Deltona and the District entered into the Alternative Water Supply Cost-Share Agreement on January 29, 2020. Construction was commended on January 14, 2022; in April 2022 there was the discovery of an “artesian well (boil)” as well as elevated groundwater pressure conditions. The City halted construction due to these unforeseen construction conditions. The City pursued a number of alternative methods along with exploration of other locations to continue the project. It was determined that the project was un-constructable and notified the District of this final determination on April 9, 2024. B. Request approval for purchase of a demo transport unit and required equipment. We further request approval for the Budget Resolution 2024-38 and budget amendment in the amount of $425,000 that is necessary for said purchase. Strategic Goal: Public Safety Background: The Fire Department, in collaboration with our ambulance vendor, has the opportunity to purchase a demonstration (demo) ambulance. This ambulance has the same chassis and size of treatment area as our current ambulances. This ambulance was designed by another fire department, so it has the necessary compartment space for the needed firefighting equipment as well, making it a versatile addition to our fleet. This unit is considered a demo because the financing from the original fire department fell through, but it remains a brand-new unit with zero miles. Purchasing this demo unit will save us approximately $55,000. We can take delivery of this unit within approximately a month of providing the purchase order, avoiding the normal 12 - 14 month build times. This will allow us to retire our 2007 ambulance which is well past its service life. We are requesting the purchase of this demo ambulance and approval of the Budget Resolution 2024-38 to be able to make the necessary budget transfer in the amount of $425,000. City of Deltona Page 3 Printed on 8/1/2024 City Commission Regular Commission Meeting August 5, 2024 6. CONSENT AGENDA: The Consent Agenda contains items that have been determined to be routine and non-controversial. If discussion is desired by any member of the City Commission, that item must be removed from the Consent Agenda and considered separately. All other matters included under the Consent Agenda will be approved by one motion. Citizens with concerns should address those concerns by filling out a public participation slip and giving it to the Deputy City Clerk prior to Consent Agenda items being pulled. A. Request approval for award of bid for the Lift Station 7 Rehabilitation project to Clearwater Solutions, Inc in the amount of $1,512,602.34. This amount is over the estimation that was budgeted. We will be transferring $250,000 out of Lift station upgrades to cover this cost. Strategic Goal: Economic Development Background: The lift station at 1676 West Waycross Circle known as Lift Station 7 has reached its useful life expectancy and requires replacement. This lift station has historically been situated between 1676 West Waycross Circle and 995 West Waycross Circle. The City purchased the residence at 1676 West Waycross Circle to be utilized for the rehabilitation of Lift Station 7. Lift Station 7 is a master lift station handling a significant portion of sanitary sewer flow that is in need of rehabilitation to accommodate current and future flows to avoid Sanitary Sewer Overflows (SSO) per FDEP regulations. The City solicited bids for the requisite rehabilitation of Lift Station 7 as well as other critical infrastructure associated with the project. The bid was broadcast to 676 companies and there were 60 plan holders. Seven (7) bids were received for ITB#24009. Clearwater Solutions, Inc. submitted the lowest & most qualified bid in the amount of $1,512,605.34. The Engineer of Record, Mead & Hunt recommended acceptance of the bid from Clearwater Solutions, Inc B. Request approval to increase the PO for CROM Corp. by $34,000.00 to allow for additional work to be completed during FY 23/24 at the Saxon Water Plant. Strategic Goal: Economic Development Background: The City of Deltona currently is contracted with Crom Corp for maintenance of ground storage tanks throughout the City’s infrastructure of Water Treatment Plants. Each year necessary maintenance activities occur such as resurfacing, internal cleaning, inspections, and aeration repairs. The aerator at Saxon Water is budgeted to be replaced during FY 24/25 as a CIP for $135,000.00, however due to it’s current state it needs to be repaired sooner than City of Deltona Page 4 Printed on 8/1/2024 City Commission Regular Commission Meeting August 5, 2024 anticipated. The current PO for CROM has $101,000.00 available. The additional funds are available in GL 401-361-524602 to facilitate this repair. The 24/25 CIP of $135,000.00 will be removed from the budget if approved. C. Request approval for execution of a Utility Easement between the City of Deltona & DUKE Energy Florida, LLC. Strategic Goal: Economic Development Background: DUKE Energy Florida, LLC is one of two (2) power providers in the City of Deltona. DUKE Energy has a power utility site located at 1340 Section Line Trail. This site does not afford DUKE Energy the necessary space for an essential pole installation. The DUKE property is adjacent to the rear of Dewey O. Boster Sports Complex. DUKE is requesting an easement for a 10’ x 10’ (100 square foot) site to be located adjacent to their property on City Property. Parks & Recreation has confirmed that they have no objections to the proposed easement and finds it will not impact future use or expansion of the park. D. Request for recognitions for the month of August. Strategic Goal: Accurate, Timely, and Identifying Communication Background: Per the City Recognition Policy adopted by the City Commission at the Regular Commission Meeting held on Monday, June 17, 2024, the following recognitions are being requested for the month of July: 1. Proclamation - Water Professionals Month - August, 2024 E. Request approval to expend no more than $60,000.00 (per property), in Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) funds for the Owner-Occupied Repair projects, listed below. Strategic Goal: Community Development and Redevelopment Background: The City is an entitlement community and receives funds from the Florida Housing Finance Corporation under the State Housing Initiatives Partnership (SHIP) program. The City operates a SHIP approved program known as Owner Occupied Rehabilitation (OOR). The OOR program assist residents with home repairs. Staff has determined the households/properties below should be considered “low” income, based on income and household size (number of people residing in the house). The income thresholds are predicated on area median income data derived from the Deltona, City of Deltona Page 5 Printed on 8/1/2024 City Commission Regular Commission Meeting August 5, 2024 Daytona Beach, and Ormond Beach Municipal Statistical Area (MSA). The SHIP income approved properties are: 569 Baldwin Court 731 Nardello Drive 1185 W. Page Drive For more detailed information related to the scopes of work, see the attached rehabilitation proposals from Parthy Construction. Parthy Construction was the lowest bidder, among all the bidders, for the above referenced properties . Finally, the State funds invested in these properties will be subject to a non-interest-bearing lien with a 1 0-year life. If the property is sold or refinanced within the 1 0-year timeframe, the City will need to be repaid the money invested in these properties. However, if the present owners remain in the property beyond the 1 0-year timeframe, the lien will be forgiven. F. Request approval for the Proportionate Fair Share Agreement for Catalina Pointe Residential Planned Unit Development (RPUD). Strategic Goal: Economic Development Background: Catalina Pointe RPUD was approved by the Commission in January 2023 for 277 detached residential units. This agreement is to pay the impact fees required for the City and Volusia County. If the Proportionate Fair Share amount is not paid before December 31, 2025, the TIA (Traffic Impact Analysis) shall be updated, and the impact fee amount shall be recalculated. The City will receive approximately $277,596.00 in impact fees from the development. Since the project is within the City but on a Volusia County Road, the City is required to approve the agreement before the County can move forward. 7. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Manager in writing at City of Deltona Page 6 Printed on 8/1/2024 City Commission Regular Commission Meeting August 5, 2024 CityManager@deltonafl.gov or to Deltona City Hall, 2345 Providence Blvd., Deltona, FL 32725 at least 48 hours prior to the meeting at which the person wishes to attend. The City is not permitted to provide the use of human physical assistance to physically handicapped persons in lieu of the construction or use of ramps or other mechanical devices in order to comply with Florida law. If proper accommodations for handicapped access cannot be made at a particular public meeting venue pursuant to a timely written request under Section 286.26 F.S., the City Manager shall change the venue of that meeting to a location where those accommodations can be provided. City of Deltona Page 7 Printed on 8/1/2024