City Commission Workshop

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Workshop Monday, November 23, 2015 5:30 PM 2nd Floor Conference Room 1. CALL TO ORDER: The Meeting was called to order at 5:30 p.m. by Mayor John Masiarczyk. 2. ROLL CALL – CITY CLERK: Present 6 - Vice Mayor Nabicht, Commissioner Smith, Commissioner Honaker, Commissioner Herzberg, Commissioner Schleicher, and Mayor Masiarczyk Excused 1 - Commissioner Soukup 3. PLEDGE TO THE FLAG: The City Commission and staff said the pledge to the flag. PUBLIC COMMENTS: – Citizen comments limited to items not on the agenda and comments on items listed on the agenda will take place after discussion of each item. Mayor Masiarczyk stated a Veterans Administration group came to tour the Veteran's Museum and they were pleased with the park and museum. Mayor Masiarczyk opened and closed the meeting for public comment as there were none. 4. BUSINESS: A. Discussion re: Plan to fund a Senior/Community Center with gymnasium, to refinance existing Transportation bonds, and to generate additional funds for transportation projects followed by an in depth discussion of Transportation CIP - Robert Clinger, Finance Director (386) 878-8552. Finance Director Robert Clinger asked the Commission to check to make sure they have the correct version of the PowerPoint. He explained to the Commission that the PowerPoint should state "except for Tivoli Drive" on the bottom of Page 12. Planning and Development Director Chris Bowley gave an update on the architectural and engineering services selection process for the community center. Mr. Clinger discussed the financing of the Senior/Community center, the estimated costs City of Deltona Page 1 Printed on 1/8/2016 City Commission Workshop Minutes November 23, 2015 of the Senior/Community center, the proposed Senior/Community Center financing, the transportation bond issue, the proposed transportation refinancing plan and the preliminary timetable of the issuance of the debt. The Commission, staff and Mark Galvin, Senior Vice President for First Southwest, discussed the bond issues, interest rates, the debt service, gas tax revenues, the facility being an Emergency Operations Center (EOC), grant funding for the Senior/Community Center, private funding for the Senior/Community center, the preliminary timetable for the project, operation and maintenance costs for the Senior/Community Center, reserves, budget surplus, unencumbered funds and the projects the Commission would like to see completed. After discussion, the Commission concurred to move forward with combining the cost of the Senior/Community Center with the Transportation Bond Issue. The Commission and staff discussed the existing transportation fund, the phase one (1) proposed roadway and sidewalk Capital Improvement Plan (CIP), unfunded roadway projects, the City’s original master plan, the roadway resurfacing program, four (4) laning Normandy Boulevard, poor and critical roadways, the conceptual roadway sketch for Tivoli Drive, new and potential developments near Tivoli Drive, the proposed sidewalk prioritization plan, the policy for having sidewalks within two (2) miles of schools, Volusia County’s and the Transportation Planning Organization’s (TPO) expenditures in Deltona, the trails and bike trails located within Deltona, grants for trails, four (4) laning Tivoli Drive, bike lanes and the traffic analysis study of Tivoli Drive. After discussion, the Commission concurred to four (4) lane Tivoli Drive without a traffic analysis. The Commission and staff discussed the residents push back of road widening, the Pavement Condition Index (PCI), sidewalks leading to and from schools, foot traffic, the appearance of Providence Boulevard, Normandy Boulevard and Tivoli Drive, acquiring land for stormwater projects on Tivoli Drive, the intersection of Catalina and Howland Boulevards, raising the road at Sixma Road to help improve flooding issues, three (3) laning Haulover Boulevard and Captain Drive, signals on roadways, peak hours on roadways, the Utility Relocation Bill and utility easements. After Discussion, the Commission concurred to move forward with Phase one (1) of Tivoli Drive. B. Discussion of City’s proposed revised Vehicle Replacement Policy - Gerald Chancellor, Public Works (386) 878-8998. The Commission and staff discussed the Vehicle Replacement Policy, fire apparatus' and how the guidelines were established. After discussion the Commission concurred to approve everything above "Fire Apparatus" in the proposed City Vehicle/Equipment Replacement Guidelines City of Deltona Page 2 Printed on 1/8/2016 City Commission Workshop Minutes November 23, 2015 Policy (Policy Number CW 10-03). The Commission and staff discussed the guidelines for fire apparatus', replacement guidelines, reserve vehicles, the fire apparatus' having their own policy, the average replacement guidelines of surrounding cities and implementing an advisory committee to review equipment that is eligible for replacement. After discussion the Commission concurred to approve the City Vehicle/Equipment Replacement Guidelines Policy (Policy Number CW 10-03). Public Information Officer Lee Lopez stated he had a promotional video for D-TV to show to the Commission. After discussion the Commission concurred to watch the video and adjourn after the video was finished. Commissioner Honaker stated he used the new Deltona Lab today on Sterling Center Boulevard and that it was a wonderful facility. Mr. Lopez showed the Commission a promotional video for D-TV on the projector. 5. CITY MANAGER COMMENTS: 6. ADJOURNMENT: There being no further business the meeting adjourned at 7:39 p.m. _________________________________________ Karissa Cook, Administrative Assistant City of Deltona Page 3 Printed on 1/8/2016