City Commission Workshop

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Agenda City Commission Workshop Mayor John C. Masiarczyk Sr. Vice Mayor Chris Nabicht Commissioner Heidi Herzberg Commissioner Gary Mitch Honaker Commissioner Nancy Schleicher Commissioner Diane J. Smith Commissioner Brian Soukup Monday, March 14, 2016 5:30 PM 2nd Floor Conference Room 1. CALL TO ORDER: 2. ROLL CALL – CITY CLERK: 3. PLEDGE TO THE FLAG: PUBLIC COMMENTS: – Citizen comments limited to items not on the agenda and comments on items listed on the agenda will take place after discussion of each item. 4. BUSINESS: A. Sports Facility needs Assessment presentation - Chris Bowley, Planning and Development Services, (386) 878-8602. Strategic Goal: Infrastructure; Engage a consultant for parks master planning. Background: The City of Deltona performed a series of strategic planning workshops in 2015 to create a City Strategic Plan. Within that plan, master planning and cost estimating efforts were identified to help with a sports facility needs assessment. Regional sports facilities have become a major focus and economic generator for communities with the advent of amateur sports. Each community seeks to capitalize on the revenue generation and health aspects of this form of economic development. To that end, Staff placed a request for proposal (RFP #16007) out for responses and received two scopes. Of the two, the lowest amount is also the most familiar with the City of Deltona. With the submittals, staff seeks the approval to continue forward with the budgeted effort and select the Tetratech team as the experts to help the City identify its sports and recreational niche. This effort will City of Deltona Page 1 Printed on 3/10/2016 City Commission Workshop Agenda March 14, 2016 also support the creation of a City Center. See attached scope of services, which includes the development of a business pro forma. B. Senior Community Center update - Chris Bowley, Planning and Development Services, (386) 878-8602. Strategic Goal: Fiscal Issues; New Senior Community Center. Background: The City of Deltona is in the process of designing a new senior community center and brought the initial concept to the City Commission at the March 2, 2016, City Commission Workshop. Based on that meeting, the City Commission elected to remove the proposed gymnasium. The City Commission also requested information on the following, to which research was conducted with the following determinations: 1. Relation of the building - the community center is being designed to maximize the existing building pad. Movement of the building will result in additional site work and development costs. Staff will work with the consultant to design a more attractive entranceway to the building. 2. Expand the assembly area - the assembly area is being expanded to the maximum leasable area that addresses a return on investment. The consultant has determined that the assembly area can be increased to accommodate 1,000 people if desired. The cost still needs to be verified and whether the cost can be absorbed in the current budget. The consultant has cautioned whether the market will support the need/constant use for such a large assembly area. 3. Expand the parking facility - the parking lot is being expanded . The site will be designed to accommodate the maximum number of parking spaces. 4. Provide senior apportioned facilities - from the start of the project a secondary kitchen for the Council on Aging was included in the design and the senior citizens will have their own pool room and gathering area. 5. Provide the ability to install photovoltaic/solar cells on the roof - item is still being researched regarding the financial feasibility and will be included if fiscally prudent and within the project budget. . To meet the schedule for a December 2017 completion date, the conceptual plan must be agreed to by the end of March 2017. A more detailed layout plan will be provided by March 23, 2016 for City of Deltona Page 2 Printed on 3/10/2016 City Commission Workshop Agenda March 14, 2016 discussion at the March 28, 2016 Commission workshop meeting. C. EVAC agreement with Volusia County - Robert Rogers, Fire Department (386) 878-6902. Strategic Goal: In the Visioning Sessions for the development of the 5 year Strategic Plan It was identified that the FD should pursue the ability of the City to provide medical transport. Background: In the Visioning Sessions for the development of the 5 year Strategic Plan It was identified that the FD should pursue the ability of the City to provide medical transport. Over the past months staff has been working with the Union and has met with County staff on this issue. Volusia County has proposed a new standard agreement for all cities. The Municipal Transport Program brings all municipal agencies under one standardized agreement and includes new provisions for better reporting, Continuing the Medical Directors Q/A process, a detailed Business Associate Agreement covering billing and HIPPA requirements, and expanding the current agreement to a new Contingency Plus system where our transport vehicle can be placed into service during times of high call load when VCEMS (formerly EVAC) would otherwise have a known extended ETA. D. Storm water credit for commercial properties - Gerald Chancellor, Public Works Director (386) 878-8998. Strategic Goal: City infrastructure improvements and related funding. Background: The City recognizes that certain private developed properties that are subject to the stormwater utility fee have constructed and currently operate and maintain stormwater facilities that can reduce stormwater runoff impacts from the subject property. In addition, these private facilities reduce the burden on the City to maintain, operate and provide capital improvements to the stormwater management system. Applicants previously had an opportunity to apply for and be granted either 30 or 45% credit dependent upon the specifics of the site. This Ordinance change increases the percentage to either 35 or 50% and in addition, provides those property owners who have stormwater systems constructed prior to implementation of State regulatory permitting a maximum credit opportunity of 35%. E. Local preference ordinance - Becky Vose, Legal Department (407) 448-0111. Strategic Goal: Economic Develoment City of Deltona Page 3 Printed on 3/10/2016 City Commission Workshop Agenda March 14, 2016 Background: There has been a request to have a formal ordinance expressing a local preference for local contractors that would not require additional costs to the city. The proposed ordinance accomplishes this purpose. 5. CITY MANAGER COMMENTS: 6. ADJOURNMENT: NOTE: If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (F.S. 286.0105). Individuals with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of the meeting date and time at (386) 878-8500. City of Deltona Page 4 Printed on 3/10/2016