City Commission Workshop
Regular MeetingDeltona, FL · March 28, 2016
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission Workshop
Monday, March 28, 2016 5:30 PM 2nd Floor Conference Room
1. CALL TO ORDER:
The meeting was called to order at 5:32 p.m. by Mayor Masiarczyk.
2. ROLL CALL – CITY CLERK:
Present: 7 - Commissioner Herzberg
Commissioner Honaker
Commissioner Schleicher
Commissioner Smith
Commissioner Soukup
Vice Mayor Nabicht
Mayor Masiarczyk
3. PLEDGE TO THE FLAG:
The City Commission and staff said the pledge to the flag.
PUBLIC COMMENTS: – Citizen comments limited to items not on the agenda and
comments on items listed on the agenda will take place after discussion of each
item.
Mayor Masiarczyk opened the meeting for public comments.
Jay Barfield, Allied Group USA Inc., spoke about Lake McGarity. He stated he has been a
general contractor for the last 20 years and that his company has branched out to remove
pollutants from lakes and canals. He stated there are other options that are more echo friendly
that will cost the same or approximately 5-10% more or less than using chemicals, that chemicals
will kill Hydrilla and make the lake nastier.
Mayor Masiarczyk closed the meeting for public comments.
4. BUSINESS:
A. Presentation on the New Senior Community Center - Chris Bowley, Planning
and Development Services, (386) 878-8602.
Strategic Goal: Fiscal Issues, New Senior Community Center.
Planning and Development Services Director Chris Bowley, introduced the following members of
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CT Hsu and Associates: Principal Tim McNicholas, Project Designer Matthew Johnson and
Senior Planner/Designer Rene Alvarez.
Mr. McNicholas gave a brief overview of the Community Center.
Mr. Alvarez stated the larger meeting space would be 7,500 square feet and he presented
renderings of the proposed Community Center.
The Commission discussed adding decorative fountains, the orientation of the building, dividers
in the large banquet room, the name of the center on the renderings, the control center of the
banquet room, parking, and expansion of the Community Center.
Mayor Masiarczyk opened the meeting for public comments.
Maritza Avila-Vazquesz, Hispanic America Youth Group of Deltona, Inc., spoke about the
control center in the banquet room and the orientation of the building in relation to Howland
Blvd.
Charlie Putoknowski, Vice President of the Council on Aging (COA) stated the COA needs
offices in the same room as the seniors and a billiards room.
Mike Putkowski, 2736 Courtland Blvd., Deltona, spoke about the kitchen facilities.
The Commission discussed the kitchen facilities.
Beverly Faber, 724 Hornbean Ct., Deltona, spoke about restroom facilities.
The Commission discussed COA offices and the height of the ceilings.
Mayor Masiarczyk closed the meeting for public comment.
The Commission, staff and associates from C.T. Hsu and Associates discussed the cost of the
Community Center, the cost without finishes or fixtures being around the 7.5 million dollar range,
the cost of furnishing the Community Center, prices of fixtures for the Community Center, solar
energy, and the annual operating, maintenance, staffing and user fee costs.
After discussion, the Commission concurred to move forward with the presented design
B. Discussion and review of future Events/Beautification Manager position-
Jane Shang, City Manager (386) 878-8850.
Strategic Goal: Economic Development/ Internal and External
Communication
City Manager Shang introduced the topic and explained that a professional should run the facility,
that the facility should be revenue generating, that the City should come up with a business plan
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and market the facility. She stated she would like to get the Events/Beautification Manager hired
as soon as possible.
The Commission and staff discussed the status of the Human Resources Director position, the
salary of the Events/Beautification Manager and removing the word “beautification” from the
position, the Events Manager running City events, working with schools to use the schools
facilities, comparable Community Center Events Manager salaries and the duties of the Events
Manager.
After discussion, the Commission concurred to lower the pay rate of the Events Manager
and for the position to cover events and not beautification.
The Commission and staff discussed the timeframe to hire the Events Manager, the fee schedule
of the Community Center, the duties of the Events Manager and marketing the Community
Center.
After discussion, the Commission concurred to define the Events Manager’s duties and to
hire the Events Manger in the next fiscal year.
Mayor Masiarczyk opened the meeting for public comment.
Dorothy Bier, 2300 Clearwater Drive, stated it would be a good idea to hire the Events Manager
at a lower rate and to have their pay grow as the center grows.
Maritza Avila-Vazquez, Hispanic American Youth Group of Deltona, Inc., stated that she agrees
with City Manager Shang that the City should hire an event coordinator with experience to cater
to the City and renters.
Mayor Masiarczyk closed the meeting for public comment.
C. Review and prioritize Strategic Goals- Jane Shang, City Manager (386)
878-8850.
Strategic Goal: Economic Development/ Internal and External
Communication.
The Commission discussed looking at the strategic plan and prioritizing the goals,
reevaluating the goals yearly and the number of items on a workshop agenda.
After discussion, the Commission concurred to discuss the goals at a Saturday
workshop.
The Commission and staff discussed tying in the goals with the budget.
D. Discussion regarding possibly adopting Ordinance No. 18-2016, Creating a
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new Chapter 47, “Sale and Use of E-Cigarettes and Liquid Nicotine” - Becky
Vose, Legal Department (407) 448-0111.
Strategic Goal: Public Safety - prohibit the sale to minors, their use where
smoking is prohibited, and its self-service merchandising.
The Commission discussed enforcing the Ordinance and possible issues with the
Volusia County Sherriff’s Office (VCSO).
After discussion, the Commission concurred to move forward with Ordinance No.
18-2016 as long as there are no issues with the VCSO.
5. CITY MANAGER COMMENTS:
Mayor Masiarczyk stated he had an add on item and he asked the Commission if it was
okay to add it to the agenda.
After discussion, the Commission concurred to add the item on the agenda.
City Manager Shang gave background on a church and she asked the Commission for
direction on the policy.
The Commission discussed the policy, the use of the facility, impact fees, the certificate
of occupancy and the cost of the impact fees for the church.
Vice Mayor Nabicht gave a brief history of the issue at the church.
The Commission discussed the amount of the impact fees and the church not getting a
certificate of occupancy.
After discussion the Commission concurred to charge the facility impact fees and
issue a certificate of occupancy as a daycare.
6. ADJOURNMENT:
There being no further business the meeting adjourned at 7:35 p.m.
__________________________________
Karissa Cook, Administrative Assistant II
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission Workshop
Mayor John C. Masiarczyk Sr.
Vice Mayor Chris Nabicht
Commissioner Heidi Herzberg
Commissioner Gary Mitch Honaker
Commissioner Nancy Schleicher
Commissioner Diane J. Smith
Commissioner Brian Soukup
Monday, March 28, 2016 5:30 PM 2nd Floor Conference Room
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. PLEDGE TO THE FLAG:
PUBLIC COMMENTS: – Citizen comments limited to items not on the agenda and
comments on items listed on the agenda will take place after discussion of each
item.
4. BUSINESS:
A. Presentation on the New Senior Community Center - Chris Bowley, Planning
and Development Services, (386) 878-8602.
Strategic Goal: Fiscal Issues, New Senior Community Center.
Background: On March 2, 2016, the City Commission held a workshop to review
the initial conceptual designs created by the project architect, C .T.
Hsu & Associates. At that meeting, the decision to design and
construct a community center with a focus on seniors and a large
community assembly area was made paramount and the inclusion of
a regional recreational facility in the form of a gymnasium was
removed. The intent is that a regionally serving gymnasium will be
incorporated into a regional recreational complex in the future.
The project architect took the City Commission comments from the
March 2nd meeting and created an entirely new schematic (see
attached) that meets the original City Commission development
program provided to them at the start of the project, to the greatest
degree, and community and staff comments. The incorporation of a
defined senior facility that also meets the intent of the use of
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City Commission Workshop Agenda March 28, 2016
Jablonski Trust funds and Community Development Block Grant
funds is also met. Finally, with additional notification for community
involvement at this meeting, the project architect is providing the final
conceptual schematic for completion to be able to move into the
construction plan phase to be able to meet the project schedule for
opening of the facility in December of 2017, as well as to remain
within the project budget.
Attachments: Deltona Community Center List
LEED Rating System Checklist 20110310
Scheme A_Color Site Plan
Scheme A_Color Plan
B. Discussion and review of future Events/Beautification Manager position- Jane
Shang, City Manager (386) 878-8850.
Strategic Goal: Economic Development/ Internal and External Communication
Background: Strategic goals identified by the Commission include increasing the
number of community events offered to the public, increasing the
City’s usage at the Amphitheater and partnering with other
organizations to provide more social events to serve Deltona’s senior
and youth population. Further, the new Deltona Community Center
is scheduled to open in December 2017. Currently, events are
handled by the Parks and Recreation Department as an additional
responsibility to facility oversight/maintenance. Events management
(including fundraising and sponsorships) requires a specialized skill
set and dedicated staff.
Beautification goals are also growing and require dedicated staff to
maintain the landscaping. I am proposing the hiring of an
Events/Beautification Manager to oversee the marketing, scheduling,
fundraising, and operation/oversight of the Community Center and
other City sponsored/co-sponsored events. With the right person the
new Community Center could be cost neutral. The
Events/Beautification Manager will also be responsible for
beautification oversight (as a full time beautification manager is not
necessary). The Community Information Specialist and two Parks
staff will be re-assigned to the Events/Beautification Manager.
Attachments: Events and Beautification Manager
Copy of Events Manager salaries spreadsheet
C. Review and prioritize Strategic Goals- Jane Shang, City Manager (386)
878-8850.
Strategic Goal: Economic Development/ Internal and External Communication.
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City Commission Workshop Agenda March 28, 2016
Background: The City of Deltona initiated a strategic planning process on October
17, 2015 with a community visioning workshop. During the workshop,
residents shared their dreams and aspirations for the future of the
city. This was followed by a day-long strategic planning workshop on
November 7, 2015 for the City Commission and senior staff. This led
to identification of strategic issues the city should address and a set
of goals and objectives for the city to accomplish in the next few
years. Commissioner Diane Smith is requesting to review and
prioritize the City’s Strategic Goals.
D. Discussion regarding possibly adopting Ordinance No. 18-2016, Creating a
new Chapter 47, “Sale and Use of E-Cigarettes and Liquid Nicotine” - Becky
Vose, Legal Department (407) 448-0111.
Strategic Goal: Public Safety - prohibit the sale to minors, their use where
smoking is prohibited, and its self-service merchandising.
Background: This ordinance would prohibit the sale of e-cigarettes to minors,
prohibit their use in all places where smoking is prohibited under
state law, and would prohibit self-service merchandising of
e-cigarettes.
Attachments: Ordinance No. 18-2016 (E-cigarettes Ordinance-Draft)
5. CITY MANAGER COMMENTS:
6. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need a
record of the proceedings, and for such purpose he/she may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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