City Commission Workshop
Regular MeetingDeltona, FL · November 16, 2020
Minutes
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Minutes
City Commission Workshop
Monday, November 16, 2020 5:30 PM Deltona Commission Chambers
A. In an effort to reduce the possibility of exposure of residents to the
COVID-19 (Coronavirus) we have limited public seating inside the
Commission Chambers and are practicing social distancing with the
City Commission, staff and residents.
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
Present: 7 - Mayor Herzberg
Vice Mayor Bradford
Commissioner Avila-Vazquez
Commissioner King
Commissioner McCool
Commissioner Ramos
Commissioner Sosa
3. PLEDGE TO THE FLAG:
Commissioner King led everyone in the pledge to the flag.
4. BUSINESS:
A. Review, discussion and ranking re: Executive Search Firm Selection -
Interim City Manager (386) 878-8850.
Strategic Goal: Internal and External Communications
Purchasing Manager Kate Duffy explained the process for the Executive Search Firm
Selection. She stated that the Commissioners must independently score each applicant
based on the criteria provided. The scores are tallied up and at that point the Commission
can start the discussion on the top three firms and how to proceed.
Commissioner Avila-Vazquez stated that she did not want to turn in a score sheet for the
search firms and she asked if she had that option. Mayor Herzberg replied that
Commissioner Avila-Vazquez would have to accept the rankings from the other
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City Commission Workshop Minutes November 16, 2020
Commissioners and Commissioner Avila-Vazquez replied that is fine.
PUBLIC COMMENTS: Time permitted, public comments shall be limited to items on
the agenda and shall not exceed two minutes. Please be courteous and respectful of
the views of others. Personal attacks on Commission members, City staff or
members of the public are not allowed, and will be ruled out of order by the Mayor.
Mayor Herzberg opened and closed the public hearing as there were no public comments.
Review, discussion and ranking re: Executive Search Firm Selection -
Interim City Manager (386) 878-8850.
Strategic Goal: Internal and External Communications
Mayor Herzberg called a recess at 5:50 p.m. and reconvened at 6:04 p.m.
City Clerk Joyce Raftery read the top three firm scores, Baker, Tilly, Virchow, Krause LLC
(498), Gov HR USA (487), and Strategic Government Resources (474). Ms. Raftery read
the rest of the scores, Colin Baenziger & Associates (444), MGT Consulting Group (411),
and Sunshine Enterprise USA, LLC (424).
The Commission concurred that Baker, Tilly, Virchow, Krause LLC, Gov HR
USA and Strategic Government Resources will be their top three firms.
The Commission and staff discussed having the top 3 firms give a presentation virtually.
After discussion, the Commission concurred to contact the 3 firms and
schedule interviews.
The Commission and staff discussed how much time to be allotted per interview, having a
list of questions ready and public engagement.
After discussion, the Commission concurred to allow 45 minutes per firm.
The Commission discussed calling a Special Commission Meeting.
After discussion, the Commission concurred to have a Special Commission
meeting Thursday November 19th at 4:00 p.m. to discuss the Interim City
Manager.
6. CITY MANAGER COMMENTS:
There were none.
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City Commission Workshop Minutes November 16, 2020
5. PUBLIC COMMENTS: Time permitted, public comments shall be limited to items
on the agenda and shall not exceed two minutes. Please be courteous and respectful
of the views of others. Personal attacks on Commission members, City staff or
members of the public are not allowed, and will be ruled out of order by the Mayor.
Mayor Herzberg reopened public comments.
Terri Ellis, 1620 W. Akron Drive, Deltona, spoke about evaluations.
Elbert Bryan, 1625 Joyner Drive, Deltona, spoke about Special Commission meetings and
the Executive Search Firm rankings.
Mayor Herzberg closed public comments.
Commissioner McCool spoke about resident Mary Green's death.
Vice Mayor Bradford spoke about Mr. Krum's Toys for Tots promotion.
7. ADJOURNMENT:
There being no further business, the meeting adjourned at 6:18 p.m.
______________________________
Elizabeth Keys, Deputy City Clerk
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Agenda
City of Deltona
2345 Providence Blvd.
Deltona, FL 32725
Agenda
City Commission Workshop
Mayor Heidi K. Herzberg
Vice Mayor Bradford
Commissioner Avila-Vazquez
Commissioner King
Commissioner McCool
Commissioner Ramos
Commissioner Sosa
Monday, November 16, 2020 5:30 PM Deltona Commission Chambers
A. In an effort to reduce the possibility of exposure of residents to the COVID-19
(Coronavirus) we have limited public seating inside the Commission Chambers
and are practicing social distancing with the City Commission, staff and
residents.
Background: ***NOTE***
The City Commission is dedicated to working hard and keeping our city
moving forward, and a top priority during the COVID-19 pandemic is to help
maintain the health of our employees and residents. Another top priority is
being able to maintain public participation in our City meetings. Following
CDC Guidelines, we have limited public seating inside the Commission
Chambers and are practicing social distancing with the City
Commissioners, staff and residents. Though there are restrictions when it
comes to public gatherings, we are dedicated to making sure those who
would like to make their voice heard are able to.
Please note your public comments can be submitted via one of the
following mediums no later than 3:00 p.m. on November 13, 2020 to
ensure they are available for the Commissioners to review prior to the
meeting.
· eComment
o Click the “Agenda & Minutes” icon on the homepage;
o Chose the meeting you want to comment on and click on
“eComment” in the last column; and
o Go to the item and click on the speech balloon marked
“Comment” to make your comment.
o To view all comments made on an item chose the
speech balloon to the left.
· Visit the “Request To Speak” page of the website at
<https://www.deltonafl.gov/city-commission/webforms/request-s
peak>
o Under the Commission Meetings tab
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City Commission Workshop Agenda November 16, 2020
o Fill out the “Request To Speak” form - which will be
submitted.
· Email: cityclerkdept@deltonafl.gov
<mailto:cityclerkdept@deltonafl.gov>
· Fax: 386-878-8501
All submitted comments will become part of the official City record, and
be attached to the meeting minutes. This is a fluid situation and as
procedures change, we will be sure to update you.
Attachments: Instructions for eComment
1. CALL TO ORDER:
2. ROLL CALL – CITY CLERK:
3. PLEDGE TO THE FLAG:
4. BUSINESS:
A. Review, discussion and ranking re: Executive Search Firm Selection - Interim
City Manager (386) 878-8850.
Strategic Goal: Internal and External Communications
Background: An RFP for an Executive Search Firm was posted and six responses
were received from the following:
· Baker, Tilly, Virchow, Krause, LLC
· Colin Baenziger & Associates
· Gov HR USA
· Mgt Consulting Group
· Strategic Government Resources
· Sunshine Enterprise USA, LLC
The Commission scored the proposals received. The Commission will
need to come to a consensus on whether or not interviews are desired.
If not, award would be made to the highest overall scoring firm. If
interviews are required, another meeting would be scheduled for the
Commission to come to a consensus on the ranking of the firms.
Upon approval of this item authorizes any and all necessary actions,
documents or budget transfers to facilitate Commission approval and
further authorizes the Interim City Manager to sign any documents
necessary to further Commission approval of this item.
Attachments: Consultant Evaluation Forms
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City Commission Workshop Agenda November 16, 2020
5. PUBLIC COMMENTS: Time permitted, public comments shall be limited to items on
the agenda and shall not exceed two minutes. Please be courteous and respectful of
the views of others. Personal attacks on Commission members, City staff or members
of the public are not allowed, and will be ruled out of order by the Mayor.
6. CITY MANAGER COMMENTS:
7. ADJOURNMENT:
NOTE: If any person decides to appeal any decision made by the City Commission
with respect to any matter considered at this meeting or hearing, he/she will need
a record of the proceedings, and for such purpose he/she may need to ensure that
a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based (F.S. 286.0105).
Individuals with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk, Joyce Raftery 48 hours in advance of
the meeting date and time at (386) 878-8500.
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