City Commission Workshop

City of Deltona 2345 Providence Blvd. Deltona, FL 32725 Minutes City Commission Workshop Monday, May 13, 2024 5:30 PM Deltona Commission Chambers 1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. by Mayor Avila. 2. ROLL CALL – CITY CLERK: Present: 4 - Mayor Avila Commissioner Avila-Vazquez Commissioner McCool Commissioner Shimkus Absent: 3 - Vice Mayor JodyLee Commissioner Colwell Commissioner Heriot 3. PLEDGE TO THE FLAG: 4. BUSINESS: A. Discussion regarding the Special Assessments for Stormwater and Solid Waste. The Interim City Manager introduced Bill Redman, Senior Vice Presidents of Redman Consulting Group to discuss the assessment for Solid Waste. Bill Redman gave a presentation to include: Deltona Contract Requirements, Fuel Adjustment Calculations, Consumer Price Index: Water Sewer / Trash, Solid Waste (Trash) Assessment for FY 2024-2025, and Cost per pickup. The Commission, Mr. Redman, and staff discussed landfill costs, advising residents, recycling, costs per house, yard waste, financial benefits, being cost effective, contamination, processing fees, ecology, human investment, stewardship, education, reserve funding, shortfalls, emergencies, FEMA reimbursement, bulk storm trash, extra weight, utilizing haulers, misplaced garbage cans, missed trash pick ups, the complaint process, avoiding fines, bulk cleanouts, Code Enforcement, abatements and liens, dash-boarding current trash data, dumping, handicapped resident pickup process, garbage truck costs, private recycling companies, Waste Pro exclusivity, recycling drop off stations, hydraulic leaks from trucks, cleaning garbage trucks, and the last solid waste increase (2018). City of Deltona Page 1 Printed on 5/16/2024 City Commission Workshop Minutes May 13, 2024 The Interim City Manager introduced Bryan Mantz from GovRates to discuss the assessment for Stormwater. Bryan Mantz gave a presentation to include: What Do the City's Stormwater Rates Pay For?, Stormwater Rates, Revenue Requirements, Issue: Aging Infrastructure, City Efforts to Secure Stormwater Grants, Capital Program Through Fiscal Year 2029, Projected Capital Program Funding, Issue: Substantial Cost Increases, Sample Cost Increases Since Stormwater Rates Were Last Adjusted, Issue: Impact to General Fund, Revenues Under Existing Rates Are Insufficient to Address Utility System Needs, Financial Risks of Not Adjusting Stormwater Rates, Projected Need for Stormwater Rate Adjustments, With Adjustments, Revenues Meet Revenue Requirements and Cash Balances Reach Targets by End of Forecast Period, Effective Monthly Rate Comparison, Rate/Bill Comparison Not a "Report Card" on How Well Utility Is Performing, Recommendations, and Questions and Discussion. The Commission, Mr. Mantz, and staff discussed the County's rate study, explaining clearly, residents' fears, insurance coverage, cost avoidance, the Capital Improvement Plan, the City's needs, state funding, the Theresa Basin Study, being transparent, Fitch ratings, financial decisions, engineering estimates, timelines, misconceptions, breadth of funding, dash-boarding the funding and completion processes, communication, supplementation, outdated infrastructure, budget deficits, grant matching, managing money, ERU's (Equivalent Residential Units), and what is covered under Stormwater. 5. PUBLIC COMMENTS: Time permitted, public comments shall be limited to items on the agenda and shall not exceed two minutes. Please be courteous and respectful of the views of others. Personal attacks on Commission members, City staff or members of the public are not allowed, and will be ruled out of order by the Mayor. Mayor Avila opened the public comments and Doug MacDonald, Katherine Gallagher, and Elbert Bryan addressed the Commission. 6. CITY MANAGER COMMENTS: The Interim City Manager asked for consensus to have Deltona Begin Again Children's Grief Counseling come in to do a presentation in an upcoming meeting and the Commission concurred. 7. ADJOURNMENT: There being no further business, the meeting adjourned at 7:03 p.m. ______________________________ Sarah Kulakoski, EXECUTIVE ASSISTANT City of Deltona Page 2 Printed on 5/16/2024