City Council

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council Tuesday, July 26, 2022 2:00 PM Council Work Session Room & Council Chambers Special Called Meeting WORK SESSION BEGINS AT 2:00 P.M. IN THE COUNCIL WORK SESSION ROOM CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA, PUBLIC HEARINGS, AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE WORK SESSION IN THE COUNCIL CHAMBERS REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Individuals may speak during a Council meeting under one of the following categories: Open Microphone: At regular meetings only, individuals can speak on any topic that is not on the agenda for no longer than four (4) minutes per individual. This portion of the meeting occurs immediately after the start of the regular meeting session. Please note, Council members cannot engage in a discussion on topics presented during this portion and there are limited slots available for this portion of the meeting. Comments on Agenda Items: Public comments can be given for any item considered by the council, EXCEPT work session reports or closed meetings. Individuals are only able to comment one time per agenda item and cannot use more than one method to comment on a single agenda item. Public comments are limited to three (3) minutes per citizen. Public Hearing Items: Individuals are limited to four (4) minutes per public hearing item. _________________________________________________________________________________ Individuals may participate by using one of the following methods: 1. In Person for Regular or Consent Agenda Items: To provide in-person comments regular or consent agenda items (excluding public hearing items), Individuals must be present at the meeting and submit a speaker card (available at the meeting location) to the City Secretary prior to the item being called. 2. In Person for Public Hearing Items: Page 1 Printed on 7/27/2022 City Council Meeting Agenda July 26, 2022 For public hearing items, speaker cards are encouraged but not required. 3. eComment: The agenda is posted online at https://tx-denton.civicplus.com/242/Public-Meetings-Agendas. Once the agenda is posted, a link to make virtual comments using the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar. Using eComment, Individuals may indicate support or opposition and submit a brief comment about a specific agenda item. eComments may be submitted up until the start of the meeting at which time the ability to make an eComment will be closed. eComments will be sent directly to members of the City Council immediately upon submission and recorded by the City Secretary into the Minutes of the Meeting. 4. By Phone: Individuals may register to provide comments phone. Instructions and a link to register to comment by phone will be available at www.cityofdenton.com/publicmeetings until noon of the meeting date. Residents will submit contact information using the link provided and receive further instructions via email on how to join the meeting by phone and provide comments. After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, July 26, 2022, at 2:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by utilizing the "By Phone" registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 21-2816 Receive a report, hold a discussion, and give staff direction regarding the Fiscal Year 2022-23 Annual Internal Audit Plan. [Estimated Presentation/Discussion Time: 30 minutes] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Fiscal Year 2022-23 Internal Audit Audit Plan Memo Exhibit 3 - Presentation B. ID 22-739 Receive a report, hold a discussion, and give staff direction regarding funding options for economic development. [Estimated Presentation/Discussion Time: 1 hour] Page 2 Printed on 7/27/2022 City Council Meeting Agenda July 26, 2022 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Expiring Incentive Analysis Exhibit 3 - Presentation (REV) C. ID 22-742 Receive a report, hold a discussion, and give direction regarding the Water, Wastewater (Drainage), Solid Waste and Electric FY 2022-23 Preliminary Budget, Capital Improvement Program, Five-Year Financial Forecast and Rates. [Estimated Presentation/Discussion Time: 1 hour] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Supplemental Requests White Papers Exhibit 3 - Presentation D. ID 22-1118 Receive a report, hold a discussion, and give staff direction regarding City Council Contingency funds. [Estimated Presentation/Discussion Time: 1 hour] Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance 21-2193 Exhibit 3 Resolution 20-1471 Exhibit 4 Sponsorship FY22-23 Guidelines Exhibit 5 Presentation E. ID 22-683 Receive a report, hold a discussion, and give staff direction on pending City Council requests for: (1) A Council recommendation for staff to direct Downtown TIRZ #1 and Downtown Economic Development Committee to form a recommendation on implementation of a fire sprinkler installation grant program. [Estimated Presentation/Discussion Time: 30 minutes] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance 21-1837 - City Council Request Process Exhibit 3 - Presentation NOTE: The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. _________________________________________________________________________________ Following the completion of the Work Session, the City Council will convene in a Special Called Meeting in the Council Chambers to consider the following items: 4. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received Page 3 Printed on 7/27/2022 City Council Meeting Agenda July 26, 2022 background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – G). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 22-1387 Consider nominations/appointments to the City’s Boards, Commissions, and Committees: Denton Police Department Chief of Police Advisory Board and Health & Building Standards Commission. Attachments: Exhibit 1 - Agenda Information Sheet B&C - 07-26-2022 Exhibit 2 - Nominations List 07-26-2022 B. ID 22-1413 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to execute an Interlocal Agreement with the Denton Independent School District for the use of approximately 10,000 square feet of warehouse space in a City owned property located at 651 South Mayhill Road; and providing an effective date. Attachments: Exhibit 1: Agenda Information Sheet (.pdf) Exhibit 2: Ordinance and Proposed Interlocal Agreement C. ID 22-1410 Consider adoption of an ordinance approving a Grade Crossing Construction Agreement (“Agreement”) by and between the City of Denton and the Kansas City Southern Railroad Company (“KCSRR“) for grade crossing construction and warning devices installation relating to the widening of South Bonnie Brae Street within the railroad right-of- way located at KCSRR milepost 103.24, within the County and City of Denton, Texas; authorizing the City Manager, or their designee, to execute and deliver the Grade Crossing Construction Agreement; providing for the expenditure of funds (the estimate is $957,602.00); the City will receive a final invoice upon completion of the work); and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Preliminary Engineering Agreement - Ord No. 21-338 Exhibit 3 - Ordinance Exhibit 4 - Grade Crossing Agreement D. ID 22-1417 Consider approval of a resolution of the City of Denton authorizing the submission of an application to the Texas Parks and Wildlife Department (TPWD) Local Parks Grant Program 2023 in the amount of $600,000 for materials and construction costs to renovate Bowling Green Park; and providing for an effective date. Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 Resolution Exhibit 3 Preliminary Cost Estimate Exhibit 4 Application E. ID 22-1420 Consider approval of a resolution of the City of Denton ratifying the submission of an Page 4 Printed on 7/27/2022 City Council Meeting Agenda July 26, 2022 application to the Texas Commission on Environmental Quality (TCEQ) Alternative Fueling Facilities Program FY 2022-2023 in the amount of $85,800 for the purchase of two electric vehicle charging stations; and providing an effective date. Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 Resolution Exhibit 3 Grant Application F. ID 22-1444 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Brunel Group, LLC, for a professional development plan for the Police Department as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8016 - Professional Services Agreement for professional services awarded to Brunel Group, LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $413,250.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Contract G. ID 22-1445 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with SHI Government Solutions, Inc., through the Texas Department of Information Resources (DIR) Cooperative Purchasing Network Contract Number DIR-TSO-4092 for Microsoft Licensing, Products & Related Services; providing for the expenditure of funds therefor; and providing an effective date of September 23, 2022 (File 8051 - awarded to SHI Government Solutions, Inc., in the five (5) year not-to-exceed amount of $4,500,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Sheet Exhibit 3 - Presentation Exhibit 4 - Ordinance 5. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 22-1198 Consider adoption of an ordinance ordering a special election to submit to the voters the proposition of an amendment to the Denton Code of Ordinances, creating Chapter 21, Article V to be titled “Marijuana Enforcement” be held on November 8, 2022; prescribing the time, manner, and conduct of the election in accordance with an Election Agreement and Contract for election services with the Election Administrator of Denton County; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Certificate of Sufficiency Exhibit 3 - Draft Ordinance and Exhibits Exhibit 4 - Presentation B. ID 22-1354 Consider approval of a resolution of the City Council of the City of Denton for the Page 5 Printed on 7/27/2022 City Council Meeting Agenda July 26, 2022 appointment of one member to the Board of Managers of the DENCO Area 9-1-1 District for a two-year term beginning on October 1, 2022 and ending on September 30, 2024, and providing an effective date. Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 - Denco Board Resolution Exhibit 3 - Denco Area 9-1-1 District Letter & Resumes dated June 1, 2022 Exhibit 4 - Presentation 2022 6. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on July 22, 2022, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. 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