City Council

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda City Council Tuesday, August 2, 2022 2:00 PM Council Work Session Room & Council Chambers WORK SESSION BEGINS AT 2:00 P.M. IN THE COUNCIL WORK SESSION ROOM REGULAR MEETING BEGINS AT 6:30 P.M. IN THE COUNCIL CHAMBERS REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Individuals may speak during a Council meeting under one of the following categories: Open Microphone: At regular meetings only, individuals can speak on any topic that is not on the agenda for no longer than four (4) minutes per individual. This portion of the meeting occurs immediately after the start of the regular meeting session. Please note, Council members cannot engage in a discussion on topics presented during this portion and there are limited slots available for this portion of the meeting. Comments on Agenda Items: Public comments can be given for any item considered by the council, EXCEPT work session reports or closed meetings. Individuals are only able to comment one time per agenda item and cannot use more than one method to comment on a single agenda item. Public comments are limited to three (3) minutes per citizen. Public Hearing Items: Individuals are limited to four (4) minutes per public hearing item. _________________________________________________________________________________ Individuals may participate by using one of the following methods: 1. In Person for Regular or Consent Agenda Items: To provide in-person comments regular or consent agenda items (excluding public hearing items), Individuals must be present at the meeting and submit a speaker card (available at the meeting location) to the City Secretary prior to the item being called. 2. In Person for Public Hearing Items: For public hearing items, speaker cards are encouraged but not required. 3. eComment: The agenda is posted online at https://tx-denton.civicplus.com/242/Public-Meetings-Agendas. Once the Page 1 Printed on 8/3/2022 City Council Meeting Agenda August 2, 2022 agenda is posted, a link to make virtual comments using the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar. Using eComment, Individuals may indicate support or opposition and submit a brief comment about a specific agenda item. eComments may be submitted up until the start of the meeting at which time the ability to make an eComment will be closed. eComments will be sent directly to members of the City Council immediately upon submission and recorded by the City Secretary into the Minutes of the Meeting. 4. By Phone: Individuals may register to provide comments phone. Instructions and a link to register to comment by phone will be available at www.cityofdenton.com/publicmeetings until noon of the meeting date. Residents will submit contact information using the link provided and receive further instructions via email on how to join the meeting by phone and provide comments. _________________________________________________________________________________ After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, August 2, 2022, at 2:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by utilizing the "By Phone" registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports A. ID 22-1419 Receive an update regarding the Texas Woman's University Master Plan from Texas Woman’s University. [Estimated Presentation/Discussion Time: 30 minutes] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation B. ID 21-2810 Receive a report, hold a discussion, and give staff direction regarding Audit Project 028 - Warehouse Operations. [Estimated Presentation/Discussion Time: 30 minutes] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Audit of Warehouse Inventory Management Exhibit 3 - Presentation Page 2 Printed on 8/3/2022 City Council Meeting Agenda August 2, 2022 C. ID 22-1083 Receive a report, hold a discussion, and give staff direction regarding the Community Emergency Response Team program. [Estimated Presentation/Discussion Time: 30 minutes] Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 Presentation.pdf D. ID 22-1479 Receive a report, hold a discussion, and give staff direction regarding an update from the City Manager on the implementation of Resolution 22-1275. [Estimated Presentation/Discussion Time: 30 minutes] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - Summary of Oral Report on Implementation of Resolution 22-1275 Exhibit 4 - July 22 City Manager Report to Council on Resolution 12-1275.pdf Exhibit 5 - Resolution 22-1275.pdf E. ID 22-1293 Receive a report, hold a discussion, and give staff direction regarding the Transitional Housing Project Request for Proposal (RFP) to provide housing for people experiencing literal homelessness and living unsheltered as a part of the City’s overall Housing Crisis Response System (HCRS). [Council Priority; Estimated Presentation/Discussion Time: 1 hour] Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - Draft THP RFP F. ID 22-684 Receive a report, hold a discussion, and give staff direction on pending City Council requests for: (1) A Work Session to consider options for proof-of-concept electric vehicle transit downtown or electric bus circulator route between Brock Transit Center and Presbyterian Hospital. (2) An Informal Staff Report on any current task force that is addressing the crisis of affordable childcare and what role the City of Denton is involved in said groups. (3) A Work Session to discuss the prevention of inquiries of an applicant’s criminal history prior to making conditional offers of employment unless a law requires an earlier inquiry. [Estimated Presentation/Discussion Time: 30 minutes] Attachments: Exhibit 1 - Agenda Information Sheet - Pending Council Request Exhibit 2 - Ordinance 21-1837 - City Council Request Process Exhibit 3 - Presentation Following the completion of the Work Session, the City Council will convene in a Regular Meeting in the Council Chambers. Page 3 Printed on 8/3/2022 City Council Meeting Agenda August 2, 2022 NOTE: The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. NOTE: Any item for which a formal action at the Regular Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. _________________________________________________________________________________ AFTER DETERMINING THAT A QUORUM IS PRESENT, THE REGULAR MEETING OF THE CITY OF DENTON CITY COUNCIL WILL CONVENE AT 6:30 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS AT WHICH THE FOLLOWING ITEMS WILL BE CONSIDERED: 1. PLEDGE OF ALLEGIANCE A. U.S. Flag B. Texas Flag “Honor the Texas Flag – I pledge allegiance to thee, Texas, one state under God, one and indivisible.” 2. PROCLAMATIONS/PRESENTATIONS A. ID 22-1535 Proclamation: Summer Youth Jobs Program 3. PRESENTATIONS FROM MEMBERS OF THE PUBLIC A. Review of procedures for addressing the City Council. B. Reports from members of the public shall be received through the following two (2) methods. A total of up to seven (7) speakers are permitted to provide public comment and may include any combination of prior registration and open microphone speakers. 1) Pre-registration. This section of the agenda permits any person who has registered in advance to make a citizen report regarding a public business item he or she wishes to be considered by the City Council. Each speaker is allowed a maximum of four (4) minutes to present their report. At the conclusion of each report, the City Council may pose questions to the speaker or may engage in discussion. If the City Council believes that a speaker's report requires a more detailed review, the City Council will give the City Manager or City Staff direction to place the item on a future work session or regular meeting agenda and advise staff as to the background materials to be desired at such meeting. a. ID 22-1506 Mr. Phillip Young regarding the need for unity in Denton (The Denton Way). b. ID 22-1495 Mr. Richard Guzzi regarding the general decline of Denton. c. ID 22-1525 Ms. Wanda Bowman regarding retaliation for filing grievances for denial of services, and oversight of United Way. d. ID 22-1584 Mr. Stephen Dillenburg regarding betrayal of public trust, conscious disregard for life, Page 4 Printed on 8/3/2022 City Council Meeting Agenda August 2, 2022 fraudulent inducement of dangerous behavior from fiduciary positions (of trust.) 2) Open Microphone. This section of the agenda permits any person who has not registered in advance for a citizen report to make comments about public business items not listed on the agenda. Such person(s) shall have registered using the “Virtual White Card” or “By Phone” process outlined by the City on its website or meeting notice. During open microphone reports under this section of the agenda, the Council may listen to citizens speak. However, because notice of the subject of the open microphone report has not been provided to the public in advance, the Texas Open Meetings Act limits any deliberation or decision by the Council to: a proposal to place the item on a future agenda; a statement of factual information; or a recitation of existing policy. Council Members may not ask the open microphone speakers questions or discuss the items presented during open microphone reports. NOTE: If audio/visual aids during presentations to Council are needed, they must be submitted to the City Secretary 24 hours prior to the meeting. 4. CONSENT AGENDA Each of these items is recommended by Staff or a board, commission, and committee. Approval thereof will be strictly on the basis of the those recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. For those items recommended by a specific board, commission, or committee, the agenda item will reference that recommendation. To view the video of the related board, commission, or committee meeting, as applicable, a link can be found within the applicable supporting documentation (Exhibit 1). Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – K). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 22-818 Consider approval of the minutes of July 19, 2022 Meeting. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - July 19, 2022 Minutes - Draft B. ID 22-1469 Consider approval of a resolution of the City of Denton providing the July 15, 2022 meeting absence of a Community Services Advisory Committee Member be excused; and declaring an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Draft Resolution & Exhibit C. ID 22-1470 Consider approval of a resolution of the City of Denton providing the July 21, 2022 meeting absence of a Committee on Persons with Disabilities Member be excused; and declaring an effective date. Page 5 Printed on 8/3/2022 City Council Meeting Agenda August 2, 2022 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Draft Resolution & Exhibit D. ID 22-1462 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a first amendment to a Professional Services Agreement between the City of Denton and Parkhill, Smith & Cooper, Inc., amending the contract approved by Purchasing on October 23, 2020, in the not-to-exceed amount of $43,490.00, said first amendment to provide Moseley Road Erosion Maintenance for the Solid Waste Department; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7109-013 - providing for an additional first amendment expenditure amount not-to-exceed $130,900.00, for a total contract amount not-to-exceed $174,390.00). The Public Utilities Board recommends approval (6 - 0). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Contract Exhibit 3 - Ordinance and Amendment 1 E. ID 22-1376 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Samsara Inc. for a product demonstration for the Solid Waste Department; and providing an effective date (File 8012 - for a 90 day term). The Public Utilities Board recommends approval (6 - 0). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract F. ID 22-1463 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Forza IT Group B.V., dba Scanman.com, for accounts payable automated and vendor management software services for the Finance and Procurement Departments; providing for the expenditure of funds therefor; and providing an effective date (RFP 7960 - awarded to Forza IT Group B.V., dba Scanman.com, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $452,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract G. ID 22-1464 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Carahsoft Technology Corporation, through the Texas Department of Information Resources (DIR) Cooperative Purchasing Network Contract Nos. DIR-CPO-4444, for Education Information Technology (I.T.) Products and Related Services, and DIR-TSO-4288, for Software Products, Software Services, Software as a Service (SaaS); providing for the expenditure of funds therefor; and providing an effective date (File 8043 - awarded to Carahsoft Technology Corporation, in the not-to-exceed amount of $1,240,000.00). Page 6 Printed on 8/3/2022 City Council Meeting Agenda August 2, 2022 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Sheets Exhibit 3 - Ordinance H. ID 22-1484 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Techline, Inc., for the Supply of Secondary Pedestals for the Warehouse; providing for the expenditure of funds therefor; and providing an effective date (IFB 8045 - awarded to Techline, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $700,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Bid Tabulation Exhibit 3 - Ordinance and Contract I. ID 22-1494 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Dealers Electrical Supply Co., for LED Street Lights for the Warehouse; providing for the expenditure of funds therefor; and providing an effective date (IFB 8000 - awarded to Dealers Electrical Supply Co., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,415,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Bid Tabulation Exhibit 3 - Ordinance and Contract J. ID 22-1497 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a first amendment to a Professional Services Agreement between the City of Denton and Freese and Nichols, Inc., amending the contract approved by Purchasing on October 8, 2021, in the not-to-exceed amount of $47,850.00; said first amendment to provide additional on-call stormwater services for the Capital Projects/Engineering Department; providing for the expenditure of funds therefor; and providing an effective date (File 7599-002 - providing for an additional first amendment expenditure amount not-to-exceed $93,000.00, with the total contract amount not-to-exceed $140,850.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Contract Exhibit 3 - Ordinance and Amendment 1 K. ID 22-1473 Consider adoption of an ordinance approving authorizing the City Manager, or their designee, to execute and deliver a Reimbursement Agreement for Quiet Zone Services by and between the City of Denton and the Union Pacific Railroad Company (“UPRR”) relating to the Mingo Road Quiet Zone Project from Frame Street to Mockingbird Lane in the City of Denton; authorizing the expenditure of funds not-to-exceed amount of $60,000.00; and providing an effective date. Page 7 Printed on 8/3/2022 City Council Meeting Agenda August 2, 2022 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Location Map Exhibit 3 - Ordinance Exhibit 4 - Agreement 5. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 22-1334 Consider approval of a resolution of the City of Denton, Texas, disapproving the proposed 2023 Denton Central Appraisal District budget; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution Exhibit 3 - DCAD Proposed 2023 Budget Exhibit 4 - Presentation B. ID 22-1465 Consider adoption of an ordinance of the City of Denton, Texas, amending the fiscal year 2021-2022 budget and annual program of services of the City of Denton to allow for adjustments to the Risk Fund of Three Million Dollars ($3,000,000) for the purpose of funding workers compensation claims and administration, and services associated with health programming; declaring a public purpose; directing the City Secretary attach a copy to the 2021-2022 Budget; requiring approval by at least five votes; and providing a severability clause; an open meetings clause and an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Exhibit 3 - Presentation (REV) 6. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on July 29, 2022, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. Page 8 Printed on 8/3/2022 City Council Meeting Agenda August 2, 2022 Page 9 Printed on 8/3/2022