Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, April 25, 2016 9:00 AM Service Center Training Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, April 25, 2016 at 9:00 a.m. in the Service Center Training Room at the City of Denton Service Center, 901-A Texas Street, Denton, Texas at which the following items will be considered: The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. REGULAR MEETING Following the completion of the Closed Meeting, the Public Utilities Board will convene in a Regular Meeting at which the following items will be considered: CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities or his designee to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment of other action under the Consent Agenda (Agenda Items A – C). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – C below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB16-69 Consider recommending approval of a three year unit price purchase agreement with Schweitzer Engineering Laboratories, Inc., for purchase of substation protective relay and control panels in an amount not to exceed $860,000. (RFP #6056) Attachments: Exhibit 1 - Evaluation Summary for RFP #6056.pdf Exhibit 2 - Proposal Detailed Information.pdf Exhibit 3 - Rlay Panel Photos.pdf B. PUB16-70 Consider recommending authorizing the City Manager or his designee to execute a contract through the Houston-Galveston Area Cooperative Purchasing Network for the acquisition of one (1) hydro excavator trailer for the City of Denton Electric Distribution Department; and providing an effective date (File 6114-awarded to City of Denton Page 1 Printed on 4/22/2016 Public Utilities Board Meeting Agenda April 25, 2016 EKA in the amount of $68,752.02). Attachments: File 6114 Exhibit 1 File 6114 Exhibit 2 C. PUB16-73 Consider recommending adoption of an ordinance accepting competitive proposals and awarding a contract for wood grinding services for the City of Denton Beneficial Reuse Department in a three (3) year amount not to exceed $750,000. (RFP 6066-awarded to Thelin Recycling Company). Attachments: Exhibit 1 - Proposal Sheet ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB16-67 Consider approval of the Public Utilities Board Meeting minutes of March 28, 2016. Attachments: Exhibit 1 - Public Utilities Board Minutes 3-28-16 Draft B. PUB16-68 ACM Update: 1. Regional HHC Building Funding 2. Lake Lewisville Dam and Water System Planning 3. New Business Matrix Attachments: Exhibit 1 - Regional HCC Building Funding Exhibit 2 - 2016-025 Lake Lewisville Dam Informal Staff Report Exhibit 3 - New Business Matrix CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2016 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY City of Denton Page 2 Printed on 4/22/2016 Public Utilities Board Meeting Agenda April 25, 2016 NOTE: THE CITY OF DENTON SERVICE CENTER TRAINING ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. City of Denton Page 3 Printed on 4/22/2016