Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, October 23, 2017 9:00 AM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, October 23, 2017 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION A. PUB17-191 Receive a report, hold a discussion, and give staff direction regarding the Resource Planning and Power Supply Strategy prepared by Enterprise Risk Consulting for Denton Municipal Electric. Attachments: Exhibit 1 - Resource Planning and Power Supply Strategy Report Exhibit 2 - Denton presentation B. PUB17-227 Receive a report, hold a discussion and provide staff direction regarding the Solid Waste Department’s and Watershed Protection division’s community sponsorship program. Attachments: Exhibit 1 - SW & Watershed Sponsorship Presentation Exhibit 2 - Solid Waste Sponsorships Exhibit 3 - Watershed Sponsorships Exhibit 4 - KDB 2015 Ordinance The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – B). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – B below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Page 1 Printed on 10/20/2017 Public Utilities Board Meeting Agenda October 23, 2017 Consent Agenda. A. PUB17-207 Consider recommending adoption of an ordinance of the City of Denton authorizing the City Manager, or designee, to approve a purchase of storage expansion for the City of Denton’s Data Domain (Backup) system, Contract Number DIR-TSO-2634; providing for the expenditure of funds therefor; and providing an effective date (Awarded to Presidio Networked Solutions Group, LLC. in the amount not to exceed $80,672.31). Attachments: Exhibit 1 - Quotes B. PUB17-221 Consider recommending approval of a resolution of the City of Denton, Texas, approving the Denton Municipal Electric Sponsorship Program guidelines and application process. Attachments: Exhibit 1 - Sponsorship Application.pdf Exhibit 2 - DME Sponsorship Resolution.pdf 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB17-226 Receive nominations and elect a secretary for the Public Utilities Board. B. PUB17-223 Consider approval of the Public Utilities Board Meeting minutes of October 9, 2017. Attachments: 1. Draft PUB Minutes 10-09-17 C. PUB17-206 Receive a report, hold a discussion, and provide staff with direction concerning the approval of contract for the supply of water treatment chemicals for the City of Denton Water Production and Water Reclamation departments; providing for the expenditure of funds therefor; and providing an effective date (IFB 6530-awarded to the lowest responsible bidder for each item in the four (4) year not-to-exceed amount of $7,026,100). Attachments: Exhibit 1 - Bid Summary Exhibit 2 - Chemical Bid Presentation D. PUB17-230 Receive a report, hold a discussion, and provide staff with direction concerning the approval of a public works contract for Directional Boring Services for Denton Municipal Electric and other utility departments which includes labor, equipment, tools, supervision, as well as all administrative and insurance costs incurred by the contractor, necessary to complete installations of underground directional bores; providing for the expenditure of funds therefor; and providing an effective date (RFP 6516-awarded to C&C Directional Boring, LLC, in the three (5) year not-to-exceed amount of $3,000,000). Attachments: Exhibit 1 - RFP #6516 Evaluation Sheet E. PUB17-231 Receive a report, hold a discussion, and provide staff with direction concerning the approval of RFP #6518 and recommend award of a contract for the purchase of Underground Electric Installation Services for Denton Municipal Electric (DME); providing for the expenditure of funds therefore; and providing for an effective date (RFP #6518- three Year Contract for Underground Electric Installation Services to FX5 Construction & Excavation, Inc., in a contracted amount not to exceed $6,000,000). Attachments: Exhibit 1 - 6518 UG Service Installation Evaluation Page 2 Printed on 10/20/2017 Public Utilities Board Meeting Agenda October 23, 2017 F. PUB17-224 ACM Update: 1. Texas WET Magazine Article 2. Utility Dive Article 3. Future Agenda Items 4. Matrix Attachments: 1. Texas WET Magazine Article 2. Utility Dive Article 3. Future Agenda Item List 4. New Business Matrix - PUB 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2017 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 3 Printed on 10/20/2017