Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, November 13, 2017 9:00 AM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a meeting on Monday, November 13, 2017 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION A. PUB17-181 Receive a report, hold a discussion, and give staff direction regarding the Denton Energy Center Air Permit Review being conducted by Black and Veatch Corporation. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Permit and Emissions Review Draft Report Exhibit 3 - Black & Veatch DEC Permit Presentation 171110 FINAL.pdf B. PUB17-232 Receive a report, hold a discussion, and give staff direction regarding the Credit and Collection Policy of the City Utility System. Attachments: Exhibit 1- Agenda Information Sheet Exhibit 2- Presentation Exhibit 3-Follow-Up Information Exhibit 4-Deposit Map Exhibit 5-Benchmark Cities C. PUB17-238 Receive a report, hold a discussion, and give staff direction regarding a review of the Solid Waste Department’s procedures and internal controls by Weaver & Tidwell, LLP. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Weaver Presentation Exhibit 3 - Weaver - Management Response D. PUB17-246 Receive a report, hold a discussion, and give staff direction regarding items placed on the Public Utilities Board agenda. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - PUB Agenda & Schedule E. PUB17-247 Receive a report, hold a discussion, and give staff direction regarding the Public Utilities Board meeting schedules. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - PUB Agenda & Schedule Page 1 Printed on 11/10/2017 Public Utilities Board Meeting Agenda November 13, 2017 The Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the PUB will not conduct a Closed Meeting and will immediately convene its open meeting. The PUB reserves the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CLOSED MEETING A. PUB17-244 Deliberations regarding Real Property - Texas Government Code Section 551.072; Consultation with Attorneys - Texas Government Code Section 551.071. Discuss, deliberate, and receive information from staff and provide staff with direction pertaining to the lease and use of 1001 S. Mayhill Rd., Buildings 101 and 102, and 1301 S. Mayhill Rd., Denton, Denton County, Texas. Consultation with the City’s attorneys regarding legal issues associated with lease of lease and use of said property described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER EXCEPTION’). THE PUBLIC UTILITIES BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. Following the completion of the Closed Meeting, the Public Utilities Board will convene in a Regular Meeting at which the following items will be considered: REGULAR MEETING 1. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB17-233 Consider approval of the Public Utilities Board Meeting minutes of October 23, 2017. Attachments: 1. PUB Draft Minutes 10-23-17 B. PUB17-237 Receive a report, hold a discussion, and provide staff with direction concerning the approval of a public works contract for the Cooper Creek Interceptor I and II project consisting of the replacement of approximately 7,000 feet of existing 21” and 24” clay sanitary sewer with new 84” Fiberglass Reinforced Pipe (FRP) and 30” Polymerized Vinyl Chloride (PVC) sanitary sewer along Cooper Creek between Prominence Parkway Page 2 Printed on 11/10/2017 Public Utilities Board Meeting Agenda November 13, 2017 and Old North Road; providing for the expenditure of funds therefor; and providing an effective date (RFP 6576-awarded to Condie Construction Company, Inc., in the not-to-exceed amount of $3,137,496). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Project Location Map Exhibit 3 - Contractor Bid Summary Exhibit 4 - CIP Program Sheets Exhibit 5 - Signed Contract Exhibit 6 - Presentation C. PUB17-239 Receive a report, hold a discussion, and provide staff with direction concerning the approval of a Professional Services Agreement for engineering design services relating to the design, bid phase and construction services for the Lake Lewisville Water Treatment Plant Phase II Rehabilitation project which includes the design of a new main electrical control building, drainage improvements, zebra mussels control measures for both Lake Ray Roberts and Lake Lewisville raw water pump stations, and additional upgrades to improve operations of the water treatment plant; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6305 awarded to Freese and Nichols, Inc. in the not-to-exceed amount of $1,529,180). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Screening and Selection Committee Evaluation Report Exhibit 3 - CIP Sheets Exhibit 4 - City of Denton Zebra Mussel Manual FINAL 9-16-2016 Exhibit 5 - LLWTP Upgrade Electrical Design Basis Summary (2010) Exhibit 6 - Scope of Work Exhibit 7 - Opinion of Probable Construction Cost Exhibit 8 - Professional Services Agreement D. PUB17-236 ACM Update: 1) Mutual Aid info for Puerto Rico and USVI 2) How to Kill American Solar 3) Future Agenda Items 4) Matrix Attachments: 1 - Mutual Aid info for Puerto Rico 2 - How to Kill American Solar 3 - Future Agenda Item List 4 - New Business Matrix 2. CONCLUDING ITEMS Page 3 Printed on 11/10/2017 Public Utilities Board Meeting Agenda November 13, 2017 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2017 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS HANDICAP-ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 4 Printed on 11/10/2017