Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, February 24, 2020 9:00 AM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, February 24, 2020 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – H). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – H below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB20-045 Consider recommending adoption of an ordinance authorizing the City Manager to execute a water main cost participation agreement between the City of Denton and Westray Group, LP, a Texas limited partnership, for the City's participation in the oversizing of water mains and in accordance with the terms and conditions of this ordinance; authorizing the expenditure of funds therefore; and providing an effective date. (in the not-to-exceed amount of $137,758.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Location Map Exhibit 3 - Tabulated Calculation of hte Oversize Participation Amount Exhibit 4 - Ordinance and Water Main Cost Participation Agreement B. PUB20-046 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with United Electronic Recycling, LLC, for electronic recycling services for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (RFP 7156 - awarded to United Electronics Recycling, LLC, in the three (3) year not-to-exceed amount of $161,252.20). Page 1 Printed on 2/20/2020 Public Utilities Board Meeting Agenda February 24, 2020 Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Pricing Evaluation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract C. PUB20-048 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive bids under RFP 7160 for the supply of scale house management software for the Solid Waste and Recycling department; and providing an effective date (RFP 7160). Attachments: Exhibit 1 - Agenda Information Sheet - pub Exhibit 2 - Ordinance D. PUB20-050 Consider adoption of an ordinance ratifying the expenditure of funds by the City Manager and the Purchasing agent for the emergency purchases for the State School Interceptor sewer line failure and the Hickory Creek forcemain break in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services made to preserve or protect the public health or safety of the municipality’s residents is exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 6917 - State School failure expenditure of $260,709.20 and Hickory Creek forcemain break expenditure of $71,245.49). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Declaration of Emergency – State School Interceptor Exhibit 3 - Declaration of Emergency – Hickory Creek Forcemain Break Exhibit 4 - Ordinance E. PUB20-053 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a third amendment to a Professional Services Agreement between the City of Denton and Telvent USA, LLC, amending the contract approved by City Council on May 7, 2013, in the not-to-exceed amount of $491,813.75; amended by Amendment 1-2 approved by Purchasing; said third amendment to provide continued vendor support of the Denton Municipal Electric (DME) ArcFM Solution and associated software modules along with new hardware and software upgrades; which is the sole provider of this software, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding; providing for the expenditure of funds therefor; and providing an effective date (File 5770 - providing for an additional three (3) year term and third amendment expenditure amount not-to-exceed $142,000, with the total contract amount not-to-exceed $722,980.75). Page 2 Printed on 2/20/2020 Public Utilities Board Meeting Agenda February 24, 2020 Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - LLC Members Exhibit 3 - Original Ordinance and Contract Exhibit 4 - Amendment 1 Exhibit 5 - Amendment 2 Exhibit 6 - Ordinance and Amendment 3 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB20-042 Consider approval of the minutes of the February 10, 2020 meeting. Attachments: PUB Draft Minutes 2-10-20 B. PUB20-049 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Altec Industries, Inc., through the Sourcewell Cooperative Purchasing Network Contract number 012418-ALT, for the acquisition of Altec model aerial trucks for various City Departments: Electric Distribution, Electric Operations, Traffic, and Parks; authorizing the expenditure of funds therefor; and declaring an effective date (File 7287 - awarded to Altec Industries, Inc., in the two (2) year not-to-exceed amount of $3,000,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Quotes Exhibit 3 - Presentation - PUB Exhibit 4 - Ordinance C. PUB20-044 Assistant City Manager Update 1. Denton Energy Center December 2019 Dashboard 2. DME Hedge Plan Acronyms 3. Future Agenda Items 4. New Business Action Items Attachments: 1. Electric DEC December 2019 Dashboard PUB 2-24-20 2. DME Hedge Plan Acronyms 3. PUB Future Agenda Items 4. New Business Action Items 3. CONCLUDING ITEMS Page 3 Printed on 2/20/2020 Public Utilities Board Meeting Agenda February 24, 2020 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Following the completion of the Regular Meeting, the Public Utilities Board will convene in a Work Session at which the following items will be considered: WORK SESSION A. PUB20-043 Receive a report, hold a discussion, and provide direction regarding the Electric, Water and Wastewater Management Study performed by NewGen Strategies and Solutions, LLC. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Management Study Presentation B. PUB20-055 Receive a report and hold a discussion regarding the Fleet Services Vehicle and Equipment Replacement Process to include best practices, strategy, criteria, and applicable ordinances. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Following the completion of the Work Session, the Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The Public Utilities Board (PUB) reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 20th day of February, 2020 at 3:57 p.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. 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