Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, March 9, 2020 9:00 AM Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, March 9, 2020 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – G). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – G below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB20-041 Consider recommending adoption of an ordinance of the City Council of the City of Denton repealing Ordinance NO. 19-110; approving the 2020 Denton Municipal Electric - Energy Risk Management Policy; authorizing and approving the subsequent execution of such other ancillary and related documents, including, without limitation, contracts, nominations, certificates, assignments, licenses, directions, instruments, confirmations, orders, and statements as are authorized by the 2020 ERMP, which are incident to or related thereto; confirming that the city of Denton, Texas, its Mayor, its City Council members, its City Manager, or his designees, its City Attorney, or his designees, and its City Secretary, or her designees, are authorized to perform such acts and obligations as are reasonably required to consummate those future transactions which are provided for and authorized by the 2020 ERMP; finding that the purchase of electricity, natural gas, and related commodities and instruments are exempt from the requirements of competitive bidding; finding that the purchase of electric energy, natural gas, and related commodities and instruments made by the city under the terms of the 2020 ERMP are in the public welfare of the citizens and electric ratepayers of the city; authorizing the expenditure of funds therefor; and, providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance (w/Policy attached) Page 1 Printed on 3/6/2020 Public Utilities Board Meeting Agenda March 9, 2020 B. PUB20-051 Consider recommending adoption of an ordinance approving a Pipeline Crossing Contract by and between the City of Denton, and the Kansas City Southern Railway Company relating to the location of a City sewer pipeline within the railroad right-of-way, located at the railroad’s intersection with Highland Park Road at Mile Post D103.02 Alliance Subdivision, within the County and City of Denton, Texas; authorizing the City Manager to execute the Agreement; authorizing the expenditure of funds therefore; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Location Map Exhibit 3 - Site Map Exhibit 4 - Ordinance and Agreement C. PUB20-052 Consider recommending adoption of an ordinance approving a Pipeline Crossing Contract by and between the City of Denton and the Kansas City Southern Railway Company relating to the location of a City water pipeline within the railroad right-of-way, located at the railroad’s intersection with Highland Park Road at Mile Post D103.03 Alliance Subdivision, within the County and City of Denton, Texas; authorizing the City Manager to execute the Agreement; authorizing the expenditure of funds therefore; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Location Map Exhibit 3 - Site Map Exhibit 4 - Ordinance and Agreement D. PUB20-056 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Relient Emissions Testing, Inc., for the supply of Engine Emissions Performance testing services for the electric generating equipment at the Denton Energy Center; providing for the expenditure of funds therefor; and providing an effective date (IFB 7245 - awarded to Relient Emissions Testing, Inc., for three (3) years, with the option of three (3) additional one (1) year extensions, in the total six (6) year not-to-exceed amount of $72,000. Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Bid Tabulation Exhibit 3 - Ordinance and Contract E. PUB20-057 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with ABB, Inc., for the supply of ABB Turbo Charger Cartridges for the electric generating equipment at the Denton Energy Center; providing for the expenditure of funds therefor; and providing an effective date (IFB 7247 - awarded to ABB, Inc., in the not-to-exceed amount of $418,061.60). Page 2 Printed on 3/6/2020 Public Utilities Board Meeting Agenda March 9, 2020 Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Bid Tabulation Exhibit 3 - Presentation - PUB Exhibit 4 - Ordinance and Contract F. PUB20-058 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Romco Equipment Co., LLC, through the Buy Board Cooperative Purchasing Network Contract # 597-19, for the acquisition of one (1) Volvo Model ECR88D Compact Excavator for the Drainage Department and additional maintenance and repair services as required; providing for the expenditure of funds therefor; and providing an effective date (File 7293 - awarded to Romco Equipment Co., LLC, in the amount of $206,062). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Quote Exhibit 3 - LLC Members Exhibit 4 - Ordinance G. PUB20-066 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Garver, LLC to perform preliminary design, permit identification, surveying, environmental, and geotechnical services for the Clear Creek Wastewater Lift Station and Forcemain as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-088 - Professional Services Agreement for design services awarded to Garver, LLC in the not-to-exceed amount of $493,685). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Contract 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB20-060 Consider approval of the minutes of the February 24, 2020 meeting. Attachments: PUB Draft Minutes 2-24-20 B. PUB20-061 Assistant City Manager Update 1. Environmentally Preferable Purchasing Memo and Resolution 2. Future Agenda Items 3. New Business Action Items Attachments: 1. Environmentally Preferable Purchasing Memo and Resolution 2. Future Agenda Items 3. New Business Action Items 3. CONCLUDING ITEMS Page 3 Printed on 3/6/2020 Public Utilities Board Meeting Agenda March 9, 2020 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Following the completion of the Regular Meeting, the Public Utilities Board will convene in a Work Session at which the following items will be considered: WORK SESSION A. PUB20-059 Receive a report, hold a discussion and give staff direction regarding DME’s proposed Electric Vehicle Charging Infrastructure Strategy. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Following the completion of the Work Session, the Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The Public Utilities Board (PUB) reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 6th day of March, 2020 at 8:58 a.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 4 Printed on 3/6/2020