Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, September 28, 2020 9:00 AM Council Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, September 28, 2020 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: Note: Chair Susan Parker, Vice Chair Billy Cheek and Members Barbara Russell, Karen DeVinney, Russell Bafford, Ed Soph, Charles Parker will be participating in the work session and regular meeting via video/teleconference. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – C). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – C below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB20-189 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a third amendment to a Professional Services Agreement between the City of Denton and POWER Engineers, Inc., amending the contract approved by City Council on October 9, 2018, in the not-to-exceed amount of $776,600; amended by Amendment 1 approved by Purchasing; amended by Amendment 2 approved by City Council; said third amendment to continue to provide services for CIP projects where relay and control commissioning and NERC testing is required; providing for the expenditure of funds therefor; and providing an effective date (File 6861 - providing for an additional third amendment expenditure amount not-to-exceed $871,000, with the total contract amount not-to-exceed $2,252,400). Page 1 Printed on 9/25/2020 Public Utilities Board Meeting Agenda September 28, 2020 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Ordinance and Contract Exhibit 3 - Amendment 1 Exhibit 4 - Ordinance and Amendment 2 Exhibit 5 - Ordinance and Amendment 3 B. PUB20-190 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Romco Equipment, Co., LLC, through the Buy Board Cooperative Purchasing Network Contract # 597-19, for authorized Volvo construction equipment repair services for the Fleet Department; providing for the expenditure of funds therefor; and providing an effective date (File 7442 - awarded Romco Equipment, Co., LLC, in the five (5) year not-to-exceed amount of $200,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Contract C. PUB20-192 Consider recommending approval of a resolution of the City Council of the City of Denton, Texas ratifying a letter of support for Baylor University for a National Institute of Health Grant entitled “Development of geospatially resolved SARS-CoV-2 detection for enhanced community viral mitigation strategies in sub-sewersheds”; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ratification Resolution Exhibit 3 - Support Letter 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB20-186 Consider approval of the September 14, 2020 minutes. Attachments: 9-14-2020 Draft Minutes B. PUB20-187 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a second amendment to a Professional Services Agreement between the City of Denton and SGS Engineering, LLC, amending the contract approved by City Council on July 19, 2011, in the not-to-exceed amount of $1,260,000, amended by amendment 1 approved by City Council, said second amendment to continue to provide additional services for CIP Projects where structural and electrical designs, transmission line designs, protection system designs, and other engineering related support is required; providing for the expenditure of funds therefor; and providing an effective date (File 4755 - providing for an additional second amendment expenditure amount not-to-exceed $3,500,000 with the total contract amount not-to-exceed $11,435,000). Page 2 Printed on 9/25/2020 Public Utilities Board Meeting Agenda September 28, 2020 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Ordinance and Contract Exhibit 3 - Ordinance and Amendment 1 Exhibit 4 - Ordinance and Amendment 2 Exhibit 5 - Presentation C. PUB20-188 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a third amendment to a Professional Services Agreement between the City of Denton and Black & Veatch Corporation, amending the contract approved by City Council on November 6, 2012, in the not-to-exceed amount of $564,000, amended by Amendments 1-2 approved by City Council, said third amendment to continue to provide electrical substation design and other engineering-related consulting services for Capital Improvement Projects and other technical support for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (File 5089 - providing for an additional third amendment expenditure amount not-to-exceed $2,990,900 with the total contract amount not-to-exceed $6,556,300). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Contract and Ordinance Exhibit 3 - Ordinance and Amendment 1 Exhibit 4 - Ordinance and Amendment 2 Exhibit 5 - Ordinance and Amendment 3 Exhibit 6 - Presentation D. PUB20-191 Management Reports 1. Hickory Creek Root Cause Analysis 2. Use of 5% Construction Contingency for Capital Improvement Projects 3. Future Agenda Items 4. New Business Action Items Attachments: 1. Hickory Creek Root Cause Analysis 2. Use of 5% Construction Contingency for Capital Improvement Projects 3. Future Agenda Items 4. New Business Action Items 3. CONCLUDING ITEMS Page 3 Printed on 9/25/2020 Public Utilities Board Meeting Agenda September 28, 2020 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Following the completion of the Regular Meeting, the Public Utilities Board will convene in a Work Session at which the following items will be considered: WORK SESSION A. PUB20-150 Receive a report, hold a discussion, and give staff direction regarding options related to the management of landfill gas generated at the City of Denton Landfill. Attachments: Exhibit 1 - AIS Exhibit 2 - Presentation LFG Beneficial Reuse B. PUB20-182 Receive a report, hold a discussion, and give staff direction regarding the Water, Wastewater (Drainage) and Electric Capital Improvement Program (CIP). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Water Presentation Exhibit 3 - Wastewater Presentation Exhibit 4 - Electric Presentation Exhibit 5 - Water Project List Exhibit 6 - Wastewater Project List Exhibit 7 - Electric Project List Following the completion of the Work Session, the Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The Public Utilities Board (PUB) reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CLOSED MEETING A. PUB20-193 Consultation with Attorneys - Under Texas Government Code Section 551.071. Consult with the City’s attorneys about the City Council’s direction on what information from Cause No. DC-17-08139, styled “Michael Grim and Jim Maynard v. City of Denton, Texas” pending in the 68th Judicial District Court, Dallas County, Texas, may be shared with the Public Utility Board; where public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Public Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Page 4 Printed on 9/25/2020 Public Utilities Board Meeting Agenda September 28, 2020 Texas, or otherwise compromise the City’s legal position in pending litigation. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final action, decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (The ‘Public Power Exception’). The Public Utilities Board reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its Open Meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Section 551.071-551.086 of the Texas Open Meetings Act. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 24th day of September 2020 at 5:11 p.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 5 Printed on 9/25/2020