Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, October 12, 2020 9:00 AM Council Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, October 12, 2020 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: Note: Chair Susan Parker, Vice Chair Billy Cheek and Members Barbara Russell, Karen DeVinney, Russell Bafford, Ed Soph, Charles Parker will be participating in the work session and regular meeting via video/teleconference. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – J). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – J below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB20-185 Consider recommending adoption of an ordinance approving a Pipeline Crossing Contract by and between the City of Denton, and the Kansas City Southern Railway Company relating to the location of a City water pipeline within the railroad right-of-way, located at Mile Post D100.32 Alliance Subdivision, within the County and City of Denton, Texas; authorizing the City Manager to execute the Agreement; authorizing the expenditure of funds; and providing an effective date. (KCS RR Agreement, Country Club Terrace Phase 1a - Mark Laird) Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Location Map Exhibit 3 - Site Map Exhibit 4 - CCT Water Plan Exhibit 5 - Vesting Deed Exhibit 6 - LLC Members list Exhibit 7 - Ordinance and KCS RR contract Page 1 Printed on 10/8/2020 Public Utilities Board Meeting Agenda October 12, 2020 B. PUB20-195 Consider recommending adoption of an ordinance approving a Pipeline Crossing Contract by and between the City of Denton and the Kansas City Southern Railway Company relating to the location of a City water pipeline within the railroad right-of-way, located at Mile Post D100.16 Alliance Subdivision, within the County and City of Denton, Texas; authorizing the City Manager to execute the Agreement; authorizing the expenditure of funds; and providing an effective date. (KCS RR Agreement, Country Club Terrace Phase 1b - Mark Laird) Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Location Map Exhibit 3 - Site Map Exhibit 4 - CCT Water Plan Exhibit 5 - Vesting Deed Exhibit 6 - LLC Members list Exhibit 7 - Ordinance C. PUB20-196 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to expend funds for payment of the annual Water Quality Fee to the Texas Commission on Environmental Quality for the operation of the City’s Pecan Creek Water Reclamation Plant; and providing an effective date. (Consolidated Water Quality Fee in the total not-to-exceed amount of $127,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance D. PUB20-197 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas Home Rule Municipal Corporation, authorizing the City Manager, or his designee, to expend funds for payment of the annual Water System Fee to the Texas Commission on Environmental Quality; and, providing an effective date. (Water System Fee in the total not-to-exceed amount of $100,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance E. PUB20-198 Consider recommending adoption of an ordinance of the City of Denton, Texas, a Texas Home-Rule Municipal Corporation, authorizing the expenditure of funds for payment to the U.S. Army Corps of Engineers for the annual major capital repair (“MCR”) and Operations and Maintenance (O&M) fees for water storage at Lake Lewisville and Lake Ray Roberts; and, providing an effective date (Water storage MCR and O&M fees in the total amount not to exceed $200,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - USACE Memorandum Exhibit 3 - Ordinance F. PUB20-200 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of Change Order No. 2 to the Page 2 Printed on 10/8/2020 Public Utilities Board Meeting Agenda October 12, 2020 contract between the City of Denton and Quality Excavation, LLC, for additional work on the Hinkle and Windsor Paving and Drainage Project (Magnolia PH II); providing for the expenditure of funds therefor; and providing an effective date (IFB 6902 - Change Order No. 2 in the not-to-exceed amount of $494,958.57 for a total contract award aggregated to $7,240,961.78). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Original Ordinance and Contract Exhibit 3 - Ordinance and Change Order 1 Exhibit 4 - LLC Members Exhibit 5 - LTD Conversion to LLC Exhibit 6 - Ordinance and Change Order 2 G. PUB20-201 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Quality Excavation, LLC, for the construction of the Downtown Storm Sewer Trunk Line PH I Project for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (IFB 7086 - awarded to Quality Excavation, LLC, in the not-to-exceed amount of $1,141,102.20). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Bid Tabulation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract H. PUB20-202 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Argos USA, LLC, for concrete delivery for city departments, providing for the expenditure of funds therefor; and providing an effective date (RFP 7414 - awarded to Argos USA, LLC, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $400,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Contract I. PUB20-203 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with John Burns Construction Company of Texas, Inc., for the construction of the Hickory Substation underground transmission and distribution duct banks; providing for the expenditure of funds therefor; and providing an effective date (RFP 7420 - awarded to John Burns Construction Company of Texas, Inc., in the not-to-exceed amount of $811,370.70). Page 3 Printed on 10/8/2020 Public Utilities Board Meeting Agenda October 12, 2020 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Duct Bank Locations Exhibit 3 - Duct Bank Plans Exhibit 4 - Ordinance and Contract J. PUB20-204 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Associated Supply Company, Inc., dba ASCO Equipment Co., through the Buy Board Cooperative Purchasing Network Contract # 597-19, for authorized Case construction equipment repair services for the Fleet Department; providing for the expenditure of funds therefor; and providing an effective date (File 7443 - awarded Associated Supply Company, Inc., dba ASCO Equipment Co., in the five (5) year not-to-exceed amount of $100,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB20-194 Consider approval of the September 28, 2020 minutes. Attachments: 9-28-2020 PUB Minutes Draft B. PUB20-205 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Burns & McDonnell, Inc., for the supply of a solid waste management strategy for the Solid Waste and Recycling Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7281 - awarded to Burns & McDonnell, Inc., in the not-to-exceed amount of $155,250). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract Exhibit 4 - Presentation C. PUB20-207 Management Update 1. Update Water and Wastewater Project on Amherst Drive 2. Future Agenda Items 3. New Business Action Items Attachments: 1. Update Water and Wastewater Project on Amherst Drive 2. Future Agenda Items 3. New Business Action Items 3. CONCLUDING ITEMS Page 4 Printed on 10/8/2020 Public Utilities Board Meeting Agenda October 12, 2020 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 8th day of October, 2020 at 5:05 p.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 5 Printed on 10/8/2020