Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, November 9, 2020 9:00 AM Council Work Session Room After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, November 9, 2020 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: Note: Chair Susan Parker, Vice Chair Billy Cheek and Members Barbara Russell, Karen DeVinney, Russell Bafford, Ed Soph, Charles Parker will be participating in the work session and regular meeting via video/teleconference. REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – G). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – G below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB20-218 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-ruled municipal corporation, rejecting any and all competitive bids under IFB 7402 for professional demolition service, removal, and cleanup of two (2) commercial buildings located on the proposed Eagle Substation site; and providing an effective date (IFB 7402). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance B. PUB20-220 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Anixter Inc., for the supply of linemen’s tools and accessories for the Denton Municipal Electric Department; providing for the expenditure of funds therefor; and providing an effective date (IFB 7427 - awarded to Anixter Inc, for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $653,089). Page 1 Printed on 11/6/2020 Public Utilities Board Meeting Agenda November 9, 2020 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Bid Tabulation Exhibit 3 - Ordinance and Contract C. PUB20-221 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Schweitzer Engineering Laboratories, Inc., for the purchase of protective relay panels for Denton Municipal Electric’s Brinker Substation; providing for the expenditure of funds therefor; and providing an effective date (RFP 7428 - awarded to Schweitzer Engineering Laboratories, Inc., in the not-to-exceed amount of $230,220). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract D. PUB20-222 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Schweitzer Engineering Laboratories, Inc., for the purchase of SEL protective relays, controls, monitoring, metering, software, integration, accessories, and devices for Denton Municipal Electric, which is the sole provider of these commodities and services, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7429 - awarded to Schweitzer Engineering Laboratories, Inc., in the five (5) year not-to-exceed amount of $1,864,638). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract E. PUB20-223 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under RFP 7431 for North Lakes Recycling Drop-Off; and providing an effective date (RFP 7431). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance F. PUB20-224 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Texas Electric Cooperatives, Inc., for galvanized steel transmission poles, anchor cages, and associated hardware for the Denton Municipal Electric Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7433 - awarded to Texas Electric Cooperatives, Inc., in the not-to-exceed amount of $104,338). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract G. PUB20-225 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Page 2 Printed on 11/6/2020 Public Utilities Board Meeting Agenda November 9, 2020 GWB Enterprises, LLC dba Clean & Green Car Wash, for vehicle washing and detailing services for various City of Denton departments; providing for the expenditure of funds therefor; and providing an effective date (IFB-BV 7455 - awarded to GWB Enterprises, LLC dba Clean & Green Car Wash, for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $150,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Bid Tabulation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB20-216 Consider approval of the October 26, 2020 minutes. Attachments: 10-26-2020 Draft PUB Minutes B. PUB20-217 Consider recommending adoption of an ordinance of the City of Denton, Texas authorizing the expenditure of funds for the payment of wholesale transmission charges in the total amount of $7,181,039.73, and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance C. PUB20-226 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Rush Truck Centers of Texas, LP, through the Buy Board Cooperative Purchasing Network Contract # 601-19, for the purchase of Peterbilt Trucks for various City Departments; providing for the expenditure of funds therefor; and providing an effective date (File 7517 - awarded to Rush Truck Centers of Texas, LP, in the five (5) year not-to-exceed amount of $20,000,000). Attachments: Exhibit 1 - Agenda Information Sheet - PUB Exhibit 2 - Ordinance Exhibit 3 - Presentation D. PUB20-229 Management Reports 1. Relocation of the North Lakes Park Recycling Drop-off Site 2. Recycling in Areas Serviced by Outside Waste Haulers 3. Future Agenda Items 4. New Business Action Items Attachments: 1. Relocation of Northlakes Recycle Center 2. Recycling in Areas Serviced by Outside Waste Haulers 3. Future Agenda Items 4. New Business Action Items 3. CONCLUDING ITEMS Page 3 Printed on 11/6/2020 Public Utilities Board Meeting Agenda November 9, 2020 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Following the completion of the Regular Meeting, the Public Utilities Board will convene in a Work Session at which the following items will be considered: WORK SESSION A. PUB20-208 Receive a report, hold a discussion, and give staff direction regarding the implementation of a $100 million Utility System extendable commercial paper program. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Following the completion of the Work Session, the Public Utilities Board (PUB) will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The Public Utilities Board (PUB) reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CLOSED MEETING A. PUB20-209 Deliberation Regarding Certain Public Power Utilities Competitive Matters - Under Texas Government Code Section 551.086; Consultation with Attorneys - Under Texas Government Code Section 551.071. Discuss and deliberate strategies and opportunities to amend renewable energy supply strategies and agreements, includeing potential power purchase agreements, receive a presentation from staff regrarding public power competitive and financial matter pertaining to the purchase of renewable energy, consultation with the City’s attorneys regarding legal issues associates with the agreements described above where discussions of these legal matters in an open meeting would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council udner texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. Page 4 Printed on 11/6/2020 Public Utilities Board Meeting Agenda November 9, 2020 Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final action, decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (The ‘Public Power Exception’). The Public Utilities Board reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its Open Meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Section 551.071-551.086 of the Texas Open Meetings Act. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 5th day of November 2020 at 3:00 p.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 5 Printed on 11/6/2020