Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, December 14, 2020 9:00 AM Council Work Session Room Note: Chair Susan Parker, Vice Chair Billy Cheek and Members Barbara Russell, Karen DeVinney, Russell Bafford, Ed Soph, Charles Parker will be participating in the work session and regular meeting via video/teleconference. After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, December 14, 2020 at 9:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – V). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – V below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB20-230 Consider recommending adoption of an ordinance authorizing the City Manager to execute a Joint Funding Agreement for Water Resource Investigations with the United States Geological Survey (USGS) related to continued support of the Hickory Creek Streamflow Station in the amount of $4,700.00 (Agreement Number: 21SJJFATX161000); authorizing the expenditure of funds therefor; and providing an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Agreement B. PUB20-233 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of Change Order No. 3 to the contract between the City of Denton and Jagoe-Public Company, for the PEC 4 Phases 1 & 2 project; providing for the expenditure of funds therefor; and providing an effective date (IFB 6900-001 - Change Order No. 3 in the not-to-exceed amount of $88,977.93, for a total contract award aggregated to $11,301,923.44). Page 1 Printed on 12/14/2020 Public Utilities Board Meeting Agenda December 14, 2020 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Ordinance and Contract Exhibit 3 - Change Order 1 Exhibit 4 - Ordinance and Change Order 2 Exhibit 5 - Ordinance and Change Order 3 C. PUB20-234 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of Change Order No. 2 to the contract between the City of Denton and Thalle Construction Company, Inc., for the construction of the North South Phase II 36-inch/42-inch Water Transmission Line Project for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (IFB 6901 - Change Order No. 2 in the not-to-exceed amount of $113,189.27 for a total contract award aggregated to $7,944,136.98). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Ordinance and Contract Exhibit 3 - Change Order No. 1 Exhibit 4 - Ordinance and Change Order No. 2 D. PUB20-235 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of Change Order No. 2 to the contract between the City of Denton and Quality Excavation, LLC, for the 2019 Street Reconstruction project for the City of Denton with geographical limits as follows: Hercules Lane from Locust Street to Stuart Road, Scripture Street from Thomas Street to Jagoe Street, Thomas Street from West Oak Street to Panhandle Street, and Windsor Drive from North Locust Street to Armstrong Street; providing for the expenditure of funds therefor; and providing an effective date (IFB 7237 - Change Order No. 2 in the not-to-exceed amount of $1,104,792.54 for a total contract award aggregated to $11,388,235.44). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Original Ordinance and Contract Exhibit 3 - Ordinance and Change Order No. 1 Exhibit 4 - LLC Members Exhibit 5 - Ordinance and Change Order No. 2 E. PUB20-236 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under RFP 7297 for Energy News, Credit Analytics, and Market Price Data Services for Denton Municipal Electric; and providing an effective date (RFP 7297). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance F. PUB20-238 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with T.H. Glennon Co., Inc., for the purchase of mulch colorant for the Page 2 Printed on 12/14/2020 Public Utilities Board Meeting Agenda December 14, 2020 Beneficial Reuse Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7438 - awarded to T.H. Glennon Co., Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $100,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract G. PUB20-239 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Environmental Improvements Inc., for equipment repair, evaluation, parts, and service for the Water Production and Water Reclamation Departments, for Sections B, C, D, E, F, G, H, I, M, N, O, Z, AA, AB, AC, AD, AE-31.4 & AE-31.5; providing for the expenditure of funds therefor; and providing an effective date (RFP 7449 - awarded to Environmental Improvements Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $600,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract H. PUB20-240 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Hartwell Environmental Corporation, for equipment evaluation, parts, and service for the Water Production and Water Reclamation Departments, for Sections A, L, P, Q, R, S, T, U, X and Y; providing for the expenditure of funds therefor; and providing an effective date (RFP 7449 - awarded to Hartwell Environmental Corporation, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $200,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract I. PUB20-241 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with W WaterTech Services, Inc. dba W WaterTech, Inc., for the evaluation, parts, and service for the Lake Ray Roberts Water Treatment Plant sludge collection equipment for Sections J and AE-31.3; providing for the expenditure of funds therefor; and providing an effective date (RFP 7449 - awarded to W WaterTech Services, Inc. dba W WaterTech, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $250,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract Page 3 Printed on 12/14/2020 Public Utilities Board Meeting Agenda December 14, 2020 J. PUB20-242 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Xylem Water Solutions USA, Inc., for the evaluation, parts, and service for the Lake Ray Roberts Water Treatment Plant ozone generation equipment, for Sections K and AE-31.1; providing for the expenditure of funds therefor; and providing an effective date (RFP 7449 - awarded to Xylem Water Solutions USA, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $250,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract K. PUB20-243 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a public works contract with John Burns Construction Company of Texas, Inc. for the construction of the U.S. 380 & Scripture Street Transmission Mains; providing for the expenditure of funds therefor; and providing an effective date (IFB 7460 - awarded to John Burns Construction Company of Texas, Inc., in the not-to-exceed amount of $1,942,870.13). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Bid Tabulation Exhibit 3 - Ordinance and Contract L. PUB20-244 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Altec Industries, Inc., for Altec aerial equipment repair for various City Departments; providing for the expenditure of funds therefor; and providing an effective date (RFP 7470 - awarded to Altec Industries, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in a total (5) five year not-to-exceed amount of $650,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract M. PUB20-247 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Standard Automation & Control LP dba Wonderware West, for the purchase of technical support and services package to be used by the City of Denton Water Reclamation Department SCADA systems, which is the sole provider of this software, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7475 - awarded to Standard Automation & Control LP dba Wonderware West, in the five (5) year not-to-exceed amount of Page 4 Printed on 12/14/2020 Public Utilities Board Meeting Agenda December 14, 2020 $128,000). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract N. PUB20-248 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with North Texas Sales and Distribution, LLC, dba Hotsy Equipment Company, for vehicle pressure washing equipment, supplies, service, and repairs for the Fleet Services Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7487 - awarded to North Texas Sales and Distribution, LLC, dba Hotsy Equipment Company, in the five (5) year not-to-exceed amount of $50,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Contract O. PUB20-249 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Bond Equipment Company, Inc., through the Buy Board Cooperative Purchasing Network Contract #601-19, for the purchase of two (2) Rear Load Refuse Trucks for the Solid Waste Department; providing for the expenditure of funds therefor; and providing an effective date (File 7516 - awarded to Bond Equipment Company, Inc., in the not-to-exceed amount of $590,864). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Quote Exhibit 3 - Ordinance P. PUB20-251 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Zimmerer Kubota & Equipment, Inc., through the Buy Board Cooperative Purchasing Network Contract # 597-19, for the purchase of one (1) Model KX080 and one (1) Model KX040 Kubota excavator for the Streets and Water Distribution Departments; providing for the expenditure of funds therefor; and providing an effective date (File 7539 - awarded to Zimmerer Kubota & Equipment, Inc., in the not-to-exceed amount of $145,633.83). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Quotes Exhibit 3 - Ordinance Q. PUB20-252 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, rejecting any and all competitive proposals under RFP 7215 for Utility Scale Solar with Energy Storage for Denton Municipal Electric. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance R. PUB20-253 Consider recommending adoption of an ordinance of the City of Denton, a Texas Page 5 Printed on 12/14/2020 Public Utilities Board Meeting Agenda December 14, 2020 home-rule municipal corporation, rejecting any and all competitive proposals under RFP 7494 for SCADA Maintenance and Service; and providing an effective date (RFP 7494). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance S. PUB20-254 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., for utility conflict analysis, surveying, easement acquisition, design, bidding and construction administration services in support of the State reimbursable relocation of water and wastewater utilities within the Interstate Highway 35 Right-of-Way as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 6590-095 - Professional Services Agreement for engineering services awarded to Kimley-Horn and Associates, Inc., in the not-to-exceed amount of $2,396,300.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract T. PUB20-255 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Clevest Solutions, Inc., for the upgrade to the mobile workforce management software (MWM) for Denton Municipal Electric, which is the sole provider of this software, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000, shall be awarded by the governing body; providing for the expenditure of funds therefor; and providing an effective date (File 7465 - awarded to Clevest Solutions, Inc., in the not-to-exceed amount of $90,063.75). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract U. PUB20-256 Consider recommending adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager to execute a Wastewater Main Cost Participation Agreement with Denton Independent School District (“DISD”) for the City’s participation in the oversizing of wastewater main and in accordance with the terms and conditions of this ordinance; authorizing the expenditure of funds therefore; and providing an effective date (in the not-to-exceed amount of $162,660.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Calculation of the Oversize Participation Exhibit 3 - Ordinance Agreement with site maps V. PUB20-259 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a Professional Services Agreement with Jacobs Engineering Group Inc., for an Automated Meter Reading Feasibility Study (AMR/AMI) for the Utilities Department as set forth in the contract; providing for the expenditure of funds therefor; and providing an Page 6 Printed on 12/14/2020 Public Utilities Board Meeting Agenda December 14, 2020 effective date (RFP 7448 - awarded to Jacobs Engineering Group Inc., in the not-to-exceed amount of $79,720.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Ordinance and Contract 2. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB20-231 Consider approval of the November 9, 2020 minutes. Attachments: 11-09-2020 PUB Minutes B. PUB20-237 Consider recommending adoption of an ordinance of the City of Denton, establishing the City of Denton Utility system extendable commercial paper financing program and authorizing Utility system revenue extendable commercial paper notes, series A; and providing an effective date. Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 Draft Issuing and Paying Agent Agreement Exhibit 3 Draft Dealer Agreement Exhibit 4 Draft Offering Memorandum Exhibit 5 Draft Master Ordinance Exhibit 6 Presentation C. PUB20-250 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Rehrig Pacific Company, through the U.S. Communities Government Purchasing Alliance Contract #0254, for the purchase of residential refuse, recycling, and yard waste carts and replacement parts; providing for the expenditure of funds therefor; and providing an effective date (File 7536 - awarded to Rehrig Pacific Company, in the five (5) year not-to-exceed amount of $3,862,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - Ordinance and Contract D. PUB20-260 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Texas Meter and Device Company, LLC, for meter reading services for the Water Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7484 - awarded to Texas Meter and Device Company, LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,636,000.00). Page 7 Printed on 12/14/2020 Public Utilities Board Meeting Agenda December 14, 2020 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - LLC Members Exhibit 4 - Presentation Exhibit 5 - Ordinance and Contract E. PUB20-232 Management Reports 1. Future Agenda Items 2. New Business Action Items Attachments: 1. Future Agenda Items 2. New Business Action Items 3. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 10th day of December 2020 at 4:25 p.m. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 8 Printed on 12/14/2020