Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Thursday, February 17, 2022 9:00 AM Council Chambers REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD Citizens will also be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): • eComment – On February 11, the agenda was posted online at https://tx-denton.civicplus.com/242/Public-Meetings-Agendas. Once the agenda is posted, a link to make virtual comments using the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar. Within eComment, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting at which time the ability to make an eComment will be closed. Similar to when a citizen submits a white card to indicate their position on an item, the eComments will be sent directly to members of the Public Utilities Board and recorded by the Secretary. Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Chair will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant’s name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. OR • By phone – Citizens wishing to speak over the phone during this meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Chair. When the call is initially received, a staff member will receive the caller’s information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller’s information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Chair will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting agenda item. Individuals will be able to comment once per agenda item, no matter the method. After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Thursday, February 17, 2022, at 9:00 a.m. in the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. PRESENTATIONS FROM MEMBERS OF THE PUBLIC Page 1 Printed on 2/25/2022 Public Utilities Board Meeting Agenda February 17, 2022 This section of the agenda permits a person to make comments regarding public business on items as listed on the agenda. Each speaker will be allowed a maximum of four (4) minutes. Such person(s) shall have registered under the REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD detailed at the beginning of this agenda. Registration is required prior to the time this agenda item is read into the record. 2. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – C). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – C below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB22-006 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Innovyze LLC, for software services for the Water Utilities Department, which is the sole provider of this software, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000, shall be awarded by the governing body; providing for the expenditure of funds therefor; and providing an effective date (File 7879 - awarded to Innovyze LLC, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $150,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Contract B. PUB22-007 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with The Wilson Bohannan Company, for the purchase of custom stamped padlocks and matching keys for Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date (IFB 7893 - awarded to The Wilson Bohannan Company, for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $500,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Bid Tabulation Exhibit 3 - Ordinance and Contract C. PUB22-010 Consider recommending adoption of an ordinance of the City of Denton, a Texas Page 2 Printed on 2/25/2022 Public Utilities Board Meeting Agenda February 17, 2022 home-tule municipal corporation, authorizing the City Manager or designee to fulfil the responsibilities of the City as a Market Participant and those pursuant to ERCOT Protocols, including paying any amounts required by the Protocols and funded in the annual budget; and declaring an effective date. Attachments: 1. Agenda Information Sheet 2. Ordinance 3. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB22-003 Recommend approval of the December 13, 2021 minutes. Attachments: 12.13.21 PUB Minutes B. PUB22-002 Receive nominations and hold an election for Chair, Vice Chair and Secretary. C. PUB22-001 Receive a report, hold a discussion and give staff direction regarding the 2022 Schedule. Attachments: 2022 PUB Mtg Schedule D. PUB22-009 Consider recommending adoption of an ordinance considering all matters incident and related to the issuance, sale and delivery of up to $300,000,000 in principal amount of "City of Denton Utility System Revenue Refunding Bonds, Series 2022”; authorizing the issuance of the bonds; delegating the authority to certain city officials to execute certain documents relating to the sale of the bonds; approving and authorizing instruments and procedures relating to said bonds; enacting other provisions relating to the subject; and providing an effective date. Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 Utility System Revenue Refunding Bond Ordinance Exhibit 3 Presentation E. PUB22-004 Management Reports 1. Citywide Enterprise Asset Management Consolidation Assessment 2. Class 1 Waste Disposal Services 3. Construction of the 2020 Street Bundle 4. Construction of the North South Phase II Water Transmission Line Project 5. Electric Utility Tree Trimming Services for DME 6. Galvanized Steel Transmission Poles, Anchor Cages and Associated Hardware 7. Gene model GTH-5519 Telehandler for Solid Waste 8. McNeilus Front Load Commercial Reuse Body Front Load Truck 9. Mowing and Maintenance Services 10. Rear Load Refuse Truck for Solid Waste 11. Robson Ranch Force Main and Sewer Project 12. Scrap Pole Disposal Rejection 13. Supply of Construction Materials 14. Solid Waste Disposal Contract 15. Telematics Hardware and Data Services Contracts 16. Turf Grass Seeds, Tools and Landscape Supplies Page 3 Printed on 2/25/2022 Public Utilities Board Meeting Agenda February 17, 2022 17. Volvo Model L110H Wheel Loader for Solid Waste 18. Windsor Capacity Upgrade Project 19. Waste Hauler Agreement Update and Strategy 20. Response to Board Member Beck’s Questions 21. Fuel Certainty and Cold Weather Operations Analysis and Recommendations for the Denton Energy Center 22. UNT Memo of Understanding 23. Winter Storm Landon 2022 24. New Business Action Items Attachments: 1. Citywide Enterprise Asset Management Consolidation Assessment Memo 2. Class 1 Waste Disposal Services Memo 3. Construction of the 2020 Street Bundle - Sector 3 Project 4. Construction of the North South Phase II 36-inch-42-inch Water Transmission Line Project 5. Electric Utility Tree Trimming Services for Denton Municipal Electric Memo 6. Galvanized steel transmission poles, anchor cages, and associated hardware Memo 7. Genie model GTH-5519 Telehandler for the Solid Waste Department Memo 8. McNeilus Front Load Commercial Refuse Body Front Load truck Memo 9. Mowing and Maintenance Services Memo 10. Rear Load Refuse Trucks for Solid Waste Memo 11. Robson Ranch Force Main and Sewer Project 12. Scrap Pole Disposal Rejection Memo 13. Supply of Construction Materials 14. SW Disposal Contract 15. Telematics Hardware and Data Services Contracts - GeoTab Memo 16. Turf Grass Seeds, tools and landscape Supplies Memo 17. Volvo Model L110H Wheel Loader for the Solid Waste Department Memo 18. Windsor Capacity Upgrade Project Memo 19. Waste Hauler agreement update and strategy -1-21-22 20. Response to Board Member Beck question 21. Fuel Certainty and Cold Weather Operations analysis and recommendations for the Denton Energy Center M 22. UNT Memo of Understanding Ordinance 23. Winter Storm Landon Memo Feb 2022 24. New Business Action Items 4. CONCLUDING ITEMS Page 4 Printed on 2/25/2022 Public Utilities Board Meeting Agenda February 17, 2022 A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on February 11, 2022, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 5 Printed on 2/25/2022