Public Utilities Board

City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Meeting Agenda Public Utilities Board Monday, February 28, 2022 9:00 AM Council Chambers REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD Citizens will also be able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): • eComment – On February 25, the agenda was posted online at https://tx-denton.civicplus.com/242/Public-Meetings-Agendas. Once the agenda is posted, a link to make virtual comments using the eComment module will be made available next to the meeting listing on the Upcoming Events Calendar. Within eComment, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting at which time the ability to make an eComment will be closed. Similar to when a citizen submits a white card to indicate their position on an item, the eComments will be sent directly to members of the Public Utilities Board and recorded by the Secretary. Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Chair will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant’s name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. After determining that a quorum is present, the Public Utilities Board of the City of Denton, Texas will convene in a Regular Meeting on Monday, February 28, 2022, at 9:00 a.m. in the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. PRESENTATIONS FROM MEMBERS OF THE PUBLIC This section of the agenda permits a person to make comments regarding public business on items as listed on the agenda. Each speaker will be allowed a maximum of four (4) minutes. Such person(s) shall have registered under the REGISTRATION GUIDELINES FOR ADDRESSING THE PUBLIC UTILITIES BOARD detailed at the beginning of this agenda. Registration is required prior to the time this agenda item is read into the record. 2. CONSENT AGENDA Each of the items on the Consent Agenda is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the Assistant City Manager of Utilities, or his designee, to implement each item in accordance with the Staff recommendations. The Public Utilities Board has received background information and has had an opportunity to raise Page 1 Printed on 2/25/2022 Public Utilities Board Meeting Agenda February 28, 2022 questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved for payment or other action under the Consent Agenda (Agenda Items A – C). This listing is provided on the Consent Agenda to allow Public Utilities Board Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – C below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. PUB22-005 Consider recommending adoption of an ordinance of the City of Denton amending Chapter 26 of the Code of Ordinances to Section 26-128 to change the title and define expectations for a water and sewer billing leak adjustment program; providing a severability clause; providing a savings clause; providing for codification; and declaring an effective date Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Exhibit 3 - Water and Sewer Leak Adjustment Program B. PUB22-011 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with East Texas Mack Sales, LLC dba B&C Body Company, through the Houston-Galveston Area Council of Governments (H-GAC) Cooperative Purchasing Program Contract Number TR11-18, for the purchase of two (2) 45 foot Aluminum Live Floor trailers for the Solid Waste Department; and providing an effective date (File 7883 - awarded to East Texas Mack Sales, LLC dba B&C Body Company, in the not-to-exceed amount of $241,670.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Quote Exhibit 3 - LLC Members Exhibit 4 - Ordinance C. PUB22-012 Consider recommending adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with 4Imprint, Inc., through Choice Partners, a division of Harris County Department of Education (HCDE) Purchasing Network Contract Nos. 20/046SG-01 & 20/048SG-01-3561, for procurement fulfillment of Awards, Apparel, Screen Printing & Embroidery, and Promotional and Commemorative Items related to products for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (File 7921 - awarded to 4Imprint, Inc., in the three (3) year not-to-exceed amount of $475,000.00). Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance 3. ITEMS FOR INDIVIDUAL CONSIDERATION A. PUB22-014 Consider approval of the February 17, 2022 minutes. Page 2 Printed on 2/25/2022 Public Utilities Board Meeting Agenda February 28, 2022 Attachments: 2.17.21 PUB Minutes B. PUB21-250 Consider recommending adoption of an ordinance of the City of Denton, Texas, amending the fiscal year 2021-2022 budget and Annual Program of Services of the City of Denton to allow for adjustments to the Capital Improvements Program of $4,464,900 for expenses related to purchasing land for the purpose of constructing a new Solid Waste transfer station; declaring a public purpose; providing a severability clause, an open meetings clause and an effective date. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Exhibit 3 - Presentation C. PUB22-008 Consider recommending adoption of an ordinance of the City of Denton to declare the intent to reimburse capital program expenditures of Solid Waste ($4,464,900) with Tax Preferred Obligations (Certificates of Obligation and General Obligation Bonds) with an aggregate maximum principal amount not to exceed $4,464,900; and providing an effective date. Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance Exhibit 3 Presentation D. PUB22-015 Management Reports: 1. New Business Action Items 4. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public Utilities Board or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Following the completion of the Regular Meeting, the Public Utilities Board will convene in a Work Session at which the following items will be considered: WORK SESSION A. PUB22-013 Receive a report, hold a discussion, and give staff direction regarding Audit Project 025 - Energy Portfolio Management: Transaction Administration. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Audit of Energy Portfolio Management - Transaction Administration Exhibit 3 - Presentation Page 3 Printed on 2/25/2022 Public Utilities Board Meeting Agenda February 28, 2022 B. PUB22-016 Receive a report, hold a discussion, and give staff direction regarding options related to the creation and setting of Metrics and Goals related to the development of a Comprehensive Solid Waste Management Strategy for the City of Denton Attachments: Exhibit 1 Agenda Information Sheet Exhibit 2 CSWMS Update - V1 CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on February 25, 2022, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 4 Printed on 2/25/2022