Senior Services Advisory Board

APPROVED SUMMARY MINUTES SENIOR SERVICES ADVISORY BOARD 10:00 A.M. March 6, 2013 CITY OF DERBY ROLL CALL MICKEY BOWIE JACK HEMPHILL GERALD BROWNLEE MARILYN NEWKOLD TOM DAVIDSON ELEANOR UNDERWOOD DUANE DAY CITY STAFF DEE WILLIAM KIM HART Public Forum Agenda Item #1 RE: February 26th Derby City Council Meeting. Dee Williams thanked the Board members for attending the February 26th Council Meeting. Dee reviewed the Senior Center annual report. RE: Derby Dash Recycle Coupons: Marilyn Newkold asked how the Derby Dash Recycle Bank coupons worked. Dee said that the patron gets $10 off of a $40 purchase of ride cards. Discussion was held and some individual Board members decided to contribute one coupon a month for riders who need assistance purchasing ride cards. RE: DSC Scrapbook Volunteer: Dee Williams stated the current volunteer who kept the Derby Senior Services Scrap book has resigned. Board member Mickey Bowie has volunteered for this job. RE: Tape Recorder: Dee Williams let the Board members know the cassette tape recorder stopped working during the last Board meeting, it was replaced for $39.99 and will be charged to the Boards account. Agenda Item #2 RE: Receive and file Advisory Board Fund report for February 2013. Duane Day stated he wanted to meet with the City of Derby finance to review the Balance Sheet. Duane reviewed the Board Fund report from February 2013 with an ending balance $5,310.19. MOTION: Gerald Brownlee moved to receive and file the Advisory Board Fund report for February 2013. Marilyn Newkold seconded. 1 VOTE: 6 yea, motion carried. Agenda Item #3 RE: Approval of Minutes.  Eleanor Underwood asked why the comment she made last month was not included in the minutes. Kim Hart let her know the cassette tape recording last month did not work correctly and the tape was of very poor quality.  Marilyn mentioned that she thought it would be good to set up a special fund or bank account for the money that is raised by Ways & Means so that the City has no control over it or could take it away when budget time comes.  Eleanor stated the Board is working to make things good for the Senior Citizens here and are meeting and exceeding all goals. She is proud of the ingenuity that the Board and senior members have and are willing to work these activities for the programing.  Eleanor stated she thanked the City Council for their support. Discussion was held.  Dee said the money that the Board makes goes towards all the supplies to keep the center going takes about $8,000 a year.  Eleanor said getting the Volunteer Receptionist in the Center half a day has helped the staff, but the people who came during the National Accreditation said they could not believe what we do with the number of staff we have.  Eleanor said we are funded by the city budget and don’t want to do anything stupid since we are covered under their umbrella. We are very grateful for what we have and we want to protect that.  Eleanor said she would like the Board to be treated very nicely and possibly even rewarded for their ingenuity. Eleanor stated the Community Foundation made $8000 at one Uncorked event and maybe we need to talk to them about their sucess. MOTION: Duane Day made a motion the minutes for the February 2013 be approved with the corrections stated. Tom Davidson seconded. VOTE: 6 yea, motion carried. Agenda Item #4 RE: Derby Dash Scholarship Fund Report. Dee Williams reviewed the Derby Dash Scholarship Fund report for February 2013. The ending balance for February 2013 was $1,085. MOTION: Gerald Brownlee moved to receive and file the February 2013 Derby Dash Scholarship Report. Tom Davidson seconded. VOTE: 6 yea, motion carried 2 Agenda Item #5 RE: Good Neighbor Nutrition Program Lunch Coupon Report. Dee Williams reviewed the Good Neighbor Nutrition Lunch Coupon program. The ending balance for January 2013 was $49. MOTION: Tom Davidson moved to receive and file the February 2013 Good Neighbor Nutrition Lunch Coupon report. Duane Day seconded. VOTE: 6 yea, motion carried Agenda Item #6 RE: Ways and Means. Ways & Means Report: Dee Williams stated she completed the Ways & Means committeereport and it has been given to Stephanie Knebel. Once it is finalized it will be brought to the Board for their review. Once this is done it will be forwarded to the city manager. Eleanor Underwood said she heard a new term “Unfiltered minutes” She said it was a government agency that she heard it from and thought it was a real interesting term. February TNT: Tom Davidson reviewed the February 5th, 2013 TNT Ham & Beans expense and revenue with the Board. He said the profit was $326.71 and attendance was 80. Tom said that Sigs donated $64 worth of ground chuck. Tom stated Dillon’s donated a $25 gift card at the January TNT. Dee Williams suggested a donation form letter that the merchants can use for a tax write off. Sunflower Tours: Dee Williams told the Board that she and Laura Friend had a meeting with Sunflower Tours and Collette Vacations to hear about their fund raising program. The tour would be advertised in the newsletter and the center would host a class. The Advisory Board would get $150 for each person that signs up for a land and air tour. This information will be included in the Ways & Means committee report. Agenda Item #7 RE: April Agenda Items. Dee asked the Board members if anyone had any items for the April 3, 2013 Agenda. Dee Williams stated items on April Agenda: The Ways & Means Report and the Explanation of the Balance Sheet, ADJOURNMENT MOTION: Gerald Brownlee made a motion for adjournment. Duane Day seconded. 3 VOTE: 6 yea, motion carried Meeting adjourned at 11:00A.M. Information: The next Advisory Board meeting is Wednesday April 3, 2013 at 10:00 A.M. ____________________________ ____________________________ Eleanor Underwood, Chair Date Senior Services Advisory Board 4