Senior Services Advisory Board

APPROVED SUMMARY MINUTES SENIOR SERVICES ADVISORY BOARD 10:00 A.M. April 3, 2013 CITY OF DERBY ROLL CALL MICKEY BOWIE JACK HEMPHILL GERALD BROWNLEE MARILYN NEWKOLD - ABSENT TOM DAVIDSON ELEANOR UNDERWOOD DUANE DAY CITY STAFF STEPHANIE KNEBEL DEE WILLIAM KIM HART Public Forum Agenda Item #1 RE: Senior Prom. Dee Williams reminded the Board members about the Senior Prom April 21st at 2:00 P.M. in the High School Commons, Dee stated the Derby High School Jazz Band will perform and a DJ will also play music. Agenda Item #2 RE: Advisory Board Fund report for March 2013. Duane Day stated he met with Jean Epperson the City Finance Director regarding the balance sheet and thanked her for doing a good job explaining. Duane reviewed the Board Fund report from March 2013 with an ending balance $5,906.26. MOTION: Gerald Brownlee moved to receive and file the Advisory Board Fund report for March 2013. Tom Davidson seconded. VOTE: 5 yea, motion carried. Agenda Item #3 RE: Approval of the Minutes from the March 2013 Advisory Board Meeting. MOTION: Duane Day made a motion the minutes for the March 2013 be approved. Gerald Brownlee seconded. VOTE: 5 yea, motion carried. 1 Agenda Item #4 RE: Derby Dash Scholarship Fund Report. Dee Williams reviewed the Derby Dash Scholarship Fund report for March 2013. The ending balance for March 2013 was $845. MOTION: Tom Davidson moved to receive and file the March 2013 Derby Dash Scholarship Report. Mickey Bowie seconded. VOTE: 5 yea, motion carried Agenda Item #5 RE: Good Neighbor Nutrition Program Lunch Coupon Report. Dee Williams reviewed the Good Neighbor Nutrition Lunch Coupon program. The ending balance for March 2013 was $25. MOTION: Gerald Brownlee made a motion the Board make a donation of $100 to the GNNP Lunch Coupon Program and to receive and file the March 2013 Good Neighbor Nutrition Lunch Coupon report. Tom Davidson seconded. VOTE: 5 yea, motion carried Agenda Item #6 RE: Ways and Means. TNT March Spaghetti Supper: Tom Davidson reported the March TNT Spaghetti Supper had 84 in attendance with a total profit of $411.53. Tom stated that Sigs Meats donated the meat for the spaghetti sauce. TNT June 4th High Park Picnic: Duane Day stated the Ways & Means committee suggested to hold TNT at High Park in June. Duane stated it was discussed to serve pulled pork sandwiches with watermelon (if in season) for desert. Discussion was held. MOTION: Duane Day made a motion the Board hold the June 4th TNT Supper at High Park in the enclosed shelter. Mickey Bowie seconded. VOTE: 5 yea, motion carried Ways & Means Committee: Dee Williams reviewed a draft regarding the fundraising report from the Ways & Means Committee. Dee heard suggestions and ideas to include in her next draft. 2 Collette Vacations: Duane Day stated the Ways & Means Committee thought it was a good idea to accept the Collette Vacation proposal. The Senior Center would provide a place to host the informative class reviewing each trip at no cost to the DSC. Dee asked the Board to review the information. Discussion was held. Stephanie Knebel asked Dee if the newsletter would only advertise the trips the Senior Center would be hosting and Dee said yes that is correct. Stephanie also asked if other local travel agencies offered similar programs and Dee stated yes; Senior Services Downtown and Wesley Friends are with different companies. The main difference is that the other travel companies would require DSC staff to chaperone on the trip. Collette Vacations is associated with Sunflower Tours and provides a local tour escort and collects all reservations and money for trips. Donation Letter: Stephanie Knebel asked if there would be an amount stated in the donation letter. Dee stated the Ways & Means Committee wanted to leave it open this first year. Stephanie stated that is okay for the first year, but in the future it might be a good idea to put a specific amount on the letter. Discussion was held. Elderberry Concentrate: Tom Davidson asked where the Ways & Means was with the sale of Elderberry Concentrate. Dee Williams stated the Board approved the sale of Elderberry Concentrate and it will be included in the Ways & Means Committee Report. TNT Raffle Certificate: Duane Day stated the Ways & Means committee suggested a certificate for 2 TNT dinners be raffled off. Tickets will be $1 each. Discussion was held. MOTION: Gerald Brownlee made a motion to raffle 2 meals for $1 at the next TNT Supper, Duane Day seconded. VOTE: 5 yea, motion carried Agenda Item #7 RE: After Prom Party Donation. Dee Williams stated that in the past years the Advisory Board donated $100 to the After Prom Party. MOTION: Gerald Brownlee made a motion that the DSC Advisory Board donate $100 to the After Prom Party. Duane Day seconded. VOTE: 5 yea, motion carried Agenda Item #8 May Agenda Items: Stephanie Knebel stated that the Board had brought up a lot of topics in the last Advisory Board meeting and asked if any of them should be added to the May Agenda like setting up a special fund, bank account or the Uncorked event. Eleanor Underwood stated Uncorked was brought up as a comparison to what other organizations are doing to raise funds. 3 Tom Davidson stated we do not want the City or the County to think since we are making so money they can cut the Senior Center budget. We are trying to protect ourselves. Stephanie stated all the money made from the TNT Suppers goes into the Advisory Board Fund. The City is not going to take that money, the way the Board spends their money is up to them. Eleanor stated they so appreciate what the City does for their budget but if you work hard and receive no benefits from it because it is taken away, why would we work hard. Eleanor stated she was thinking specifically in terms of when the DSC earned level III the County gave the Center $35,000 more. Stephanie stated it sounds like you want a better understanding of the budget. Eleanor stated the point was to say that the ingenuity and the work of the senior citizens should not be taken for granted and maybe even recognized at some point. Stephanie stated yes every year she appreciates the advisory board and what they do and the money they raise. You may think that coffee, plates and napkins are no big deal but those expenses do add up. Stephanie thought a cost benefit analysis on the mailing would be helpful. Jack asked if the money spent on the mailing of the donation letter would come out of the Senior Center or the Board fund. Stephanie stated it is going to be a Board activity so the envelopes and postage would be a Board expense the money that comes in will be a Board revenue. Discussion was held. Duane Day stated it is a good idea to send out the donation letter and if it doesn’t get a good response the Ways & Means committee will know not to send it again. ADJOURNMENT MOTION: Duane Day made a motion for adjournment. Mickey Bowie seconded. VOTE: 5 yea, motion carried Meeting adjourned at 11:26A.M. Information: The next Advisory Board meeting is Wednesday May 1, 2013 at 10:00 A.M. ____________________________ ____________________________ Eleanor Underwood, Chair Date Senior Services Advisory Board 4