Senior Services Advisory Board

APPROVED SUMMARY MINUTES SENIOR SERVICES ADVISORY BOARD 10:00 A.M. June 5, 2013 CITY OF DERBY ROLL CALL GERALD BROWNLEE JACK HEMPHILL TOM DAVIDSON MARILYN NEWKOLD DUANE DAY ELEANOR UNDERWOOD CITY STAFF STEPHANIE KNEBEL DEE WILLIAM KIM HART Public Forum Agenda Item #1 RE: Advisory Board Applications. Dee Williams stated that she had received a couple applications for the DSC Advisory Board to replace Mickey Bowie who resigned. They have been forwarded to Taylour Tedder. RE: Letter for Mayor and City Council. Eleanor Underwood passed out a draft letter to each Board member to review. Eleanor said she would like to add discussion to agenda item #10. MOTION: Gerald Brownlee moved to add Agenda Item #10, Letter for Mayor and County Commissioners. Marilyn Newkold seconded. VOTE: 5 yea, motion carried. RE: Derby Senior Services Advisory Board Meeting July 3rd. Dee Williams asked the Board members if they would like to cancel the July Advisory Board meeting since it was so close to the Holiday. MOTION: Duane Day made a motion to cancel the July 3rd Advisory Board meeting. Tom Davidson seconded. VOTE: 5 yea, motion carried Agenda Item #2 RE: Advisory Board Fund report for May 2013. 1 Duane Day gave the Advisory Board fund report. Duane stated the expenses were $817.34 and revenue was $695.28. Duane also stated the balance in the account is $6,104.10. MOTION: Gerald Brownlee moved to receive and file the Advisory Board Fund report for May 2013. Tom Davidson seconded. VOTE: 5 yea, motion carried. Agenda Item #3 RE: Approval of the Minutes from the May 2013 Advisory Board Meeting. MOTION: Marilyn Newkold made a motion the minutes from May 2013 be approved. Duane Day seconded. VOTE: 5 yea, motion carried. Agenda Item #4 RE: Derby Dash Scholarship Fund Report. Dee Williams reviewed the Derby Dash Scholarship Fund report for May 2013. The ending balance for May 2013 was $615. MOTION: Marilyn Newkold moved to receive and file the May 2013 Derby Dash Scholarship Fund report. Tom Davidson seconded. VOTE: 5 yea, motion carried Agenda Item #5 RE: Good Neighbor Nutrition Program Lunch Coupon Report. Dee Williams reviewed the Good Neighbor Nutrition Lunch Coupon report. The ending balance for May 2013 was $89 and 7 coupons were used. MOTION: Gerald Brownlee made a motion to receive and file the May 2013 Good Neighbor Nutrition Lunch Coupon report. Duane Day seconded. VOTE: 5 yea, motion carried Agenda Item #6 RE: Ways and Means. 2 Dee Williams shared a copy of the latest draft of the Committee Report. Dee stated that the Ways and Means Committee approved this draft and asked if the Advisory Board was ready to present the document to the City Manager. Discussion was held. MOTION: Marilyn Newkold moved to approve the report from the Ways and Means Committee with corrections. Tom Davidson seconded. VOTE: 5 yea, motion carried. RE: Donation Letter. Dee Williams stated the Committee wanted to mail the letter out. This includes a letter along with a #9 self- addressed return envelope all enclosed in a #10 envelope which has the DSC return address printed on it. The total cost for 2,100 letters including printing, envelopes and postage is $736. Discussion was held and it was decided the only way to find out what people are willing to donate is to mail the letter. Jack Hemphill stated he would like to review the letter one more time to work on it. Discussion was held. Duane Day stated that in the last Ways and Means Committee decided that in the future they will be meeting as needed. Dee stated two things the Ways and Means Committee really wanted to get going was the Donation Letter and Elderberry Concentrate sales. TNT: 1. Tom Davidson reported the May TNT Supper had 69 in attendance with a total profit of $139.31. Discussion was held. 2. Dee Williams stated that the July 2nd TNT is going to be a Hot Dog Family Night. The committee will also be serving corn chips, nacho cheese and desert. Agenda Item #7 RE: Memorial Plaque. Kim Hart asked the Board if they wanted to purchase a new memorial plaque since the existing plaque has only one more plate left on it. Kim spoke with Randie at Crown Trophy in Derby and the cost is $250 for a similar plaque. MOTION: Duane Day made a motion that the Advisory Board fund purchase a new memorial plaque for a cost of no more than $250. Tom Davidson seconded. VOTE: 5 yea, motion carried Agenda Item #8 RE: Active Aging. 3 Dee Williams stated that in the past the Advisory Board had donated money to the Active Aging Publication. MOTION: Duane Day made a motion to donate $50 to Active Aging from the Advisory Board fund. Gerald Brownlee seconded. VOTE: 5 yea, motion carried Agenda Item #9 RE: Code of Meeting Procedures and Rules of Conduct. Dee Williams asked Board members to refer to page 4 of the Code of Meeting Procedures under Duties of Officers. There is a change from “The Mayor for Derby shall appoint members to the Board with the consent of the City Council for a (2) year term”, instead of a (4) year term. Dee asked the Board to look at the addition on page 6 under the Rules of Conduct to the 6th bullet down. It reads “Any person who poses a threat of exposing bodily fluids to other patrons may not attend the Senior Center.” MOTION: Gerald Brownlee made a motion to accept the changes to the Code of Meeting Procedures and the Rules of Conduct. Tom Davidson seconded. VOTE: 5 yea, motion carried Agenda Item #10 RE: Letter to City Mayor and City Council. Eleanor Underwood asked the Advisory Board to review a letter she drafted to the Mayor and City Council. The letter is asking for consideration when the Council approves the next budget for the Senior Services. Eleanor stated that the Board may not want to send the letter or they may want to pass it out to the City Council or mail it. Eleanor also handed out a copy of the letter from the National Institute of Senior Center when the Derby Senior Center earned National Accreditation in 2011. Discussion was held and it was decided that all the Board members will attend the City Council meeting on July 23rd. MOTION: Duane Day made a motion to present the letter along with a copy of the NICS letter to the Mayor and City Council at the Public Hearing on July 23rd. Tom Davidson seconded. VOTE: 5 yea, motion carried ADJOURNMENT MOTION: Duane Day made a motion for adjournment. Gerald Brownlee seconded. VOTE: 5 yea, motion carried 4  Meeting adjourned at 11:11A.M. Information: The next Advisory Board meeting is Wednesday August 7, 2013 at 10:00 A.M. ____________________________ ____________________________ Eleanor Underwood, Chair Date Senior Services Advisory Board 5