Senior Services Advisory Board

APPROVED MINUTES SENIOR CENTER ADVISORY BOARD 10:07 AM May 3rd, 2017 CITY OF DERBY ROLL CALL GERALD BROWNLEE JANICE NEAGLE JIM BURGESS DIANE SCHMITT, TREASURER TOM DAVIDSON, SECRETARY ELEANOR UNDERWOOD, CHAIRMAN DUANE DAY, VICE CHAIRMAN CITY STAFF TED AUSTIN - ABSENT BREANNA MONK KIM HART Public Forum Agenda Item #1 RE: Matter of Balance BreAnna Monk told the Board the Matter of Balance class that the County requires started Tuesday. The County requires one evidenced base class be held by the Derby Senior Center. BreAnna said this class will meet our County requirement. Agenda Item #2 RE: Advisory Board Fund Report April 2017 Diane Schmitt gave the Advisory Board Fund Report for April 2017. The expenses for April totaled $251.51 and the income was $612.03 with an ending balance of $19,930.95. MOTION: Gerald Brownlee moved to approve and file the Advisory Board Fund Report for April 2017. Duane Day seconded. VOTE: 6 yea, motion carried Agenda Item #3 RE: Approve April 5th, 2017 Minutes MOTION: Jim Burgess made a motion to approve the minutes from the April 5th, 2017 Derby Senior Center Advisory Board meetings. Tom Davidson seconded. VOTE: 6 yea, motion carried 1 Agenda Item #4 RE: Approve April 2017 Derby Dash Scholarship Report BreAnna Monk gave the report for the April 2017 Derby Dash Scholarship Report. $48 used in scholarships which leaves an ending balance of $343. MOTION: Duane Day made a motion to approve the Derby Dash Scholarship Report for April 2017. Tom Davidson seconded. VOTE: 6 yea, motion carried Agenda Item #5 RE: April 2017 TNT BreAnna Monk stated the April TNT was Baked Ziti with a total profit of $83.07. The total patrons and volunteers served were 62 Diane Schmitt stated that someone mentioned possibly patrons were eating and not paying for their meal. Discussion was held and it was decided not to use tickets and to continue checking the patrons like it has been done. BreAnna stated she felt the system in place has been very effective. BreAnna said she was going to suggest the committee serve smaller portions. MOTION: Janice Neagle made a motion to approve the TNT Report for April 2017. Duane Day seconded. VOTE: 6 yea, motion carried Agenda Item #6 RE: Suggestions/ Comment Cards BreAnna Monk read all the Suggestion/ Comment Cards to the Advisory Board. Discussion was held on each card. It was agreed the suggestions could be posted in the Prime Times Newsletter. Agenda Item #7 RE: Chicken Duty Janice Neagle is in charge of picking up the chicken for the Covered Dish Lunch. Agenda Item #8 RE: Code of Meeting Procedures & Rules of Conduct 2 BreAnna Monk explained to the Advisory Board we are in the process of updating the web site. BreAnna asked the Board to review the Code of Meeting Procedures. Jim Burgess asked if it should be consistent and say Senior Center throughout. BreAnna said she will get that updated. Discussion was held and updates were suggested. MOTION: Janice Neagle made a motion to approve the Code of Meeting Procedures with the changes suggested by the Advisory Board. Tom Davidson seconded. VOTE: 6 yea, motion carried BreAnna asked the Advisory Board to review the Rules of Conduct. Discussion was held. BreAnna will make the changes then present the information to Ted Austin for approval. BreAnna stated the final draft will be presented to the Board to review at the June 7th Advisory Board Meeting. MOTION: Duane Day made a motion to approve the Rules of Conduct with the changes suggested by the Advisory Board. Gerald Brownlee seconded. VOTE: 6 yea, motion carried Agenda Item #9 RE: Starbucks Update BreAnna Monk stated the Starbucks donation project is running smoothly and that all volunteers and staff are trained on the procedures. Agenda Item #10 RE: SCSEP Program BreAnna Monk stated the Sedgwick County Senior Employment Program will begin June 14th with a second meeting on June 28th. BreAnna said the purpose of the program is to teach our members job skills. BreAnna explained the team will help seniors 55+ with things like resume building and internet job searches. Agenda Item #11 RE: Election of Officers BreAnna Monk stated it was time to elect the Derby Senior Advisory Board Officers. MOTION: Jim Burgess made a motion to re-elect all Officers by acclamation. Tom Davidson seconded. VOTE: 6 yea, motion carried 3 ADJOURNMENT MOTION: Jim Burgess made a motion for adjournment. Duane Day seconded. VOTE: 6 yea, motion carried. Meeting adjourned at 11:22 AM Information: The next Advisory Board meeting is Wednesday June 7th, 2017 immediately following the Nutrition Center Council meeting. ____________________________ ____________________________ Eleanor Underwood, Chairman Date Senior Services Advisory Board 4