Senior Services Advisory Board

APPROVED MINUTES SENIOR CENTER ADVISORY BOARD CITY OF DERBY July 8, 2020 9:20 AM ROLL CALL JIM BURGESS JANICE NEAGLE DIXIE CHAPMAN DIANE SCHMITT, TREASURER - ABSENT TOM DAVIDSON, SECRETARY ELEANOR UNDERWOOD, CHAIR - ABSENT DUANE DAY, VICE CHAIR CITY STAFF KIEL MANGUS BREANNA MONK KIM HART Public Forum Agenda Item #1 RE: Kansas Farmers Market Coupons BreAnna explained to the board that she has received the 2020 Kansas Farmers Market Coupons. These coupons are being distributed to patrons that qualify for them. If they cannot make it into the senior center, the application can be mailed out and also the coupons once the application is returned. The coupons can be used starting July1st through September 30th. RE: Free Tablets BreAnna stated she is checking with the county on a program that provides seniors with free refurbished tablets if they do not have tablets. RE: Attendance Jim Burgess asked BreAnna about the attendance this June in comparison to last June. BreAnna stated that due to Covid-19 attendance is way down. She said 2019 attendance was approximately 200 to 400 people per day and June 2020 is approximately 190 per week. The county is aware of these numbers and will take that into consideration. BreAnna stated the semi- annual report was completed and turned in. Agenda Item #2 RE: Advisory Board Fund Report March through June 2020. Duane Day gave the report for the Advisory Board Fund report March through June 2020. Duane said there was $260 in contributions and $1,522.72 in expenses for a total balance $5,494. MOTION: Jim Burgess moved the Advisory Board Fund Report for March through June 2020 be approved. Dixie Chapman seconded. VOTE: 4 yea, motion carried 1 Agenda Item #3 RE: Approve March 11, 2020 Minutes. MOTION: Jim Burgess made a motion to approve the March 11, 2020 minutes, Tom Davidson seconded. VOTE: 4 yea, motion carried Agenda Item #4 RE: Approve March through June 2020 Derby Dash Scholarship Report BreAnna gave the March through June 2020 Derby Dash Scholarship Report. $0 were used for senior scholarships which leaves an ending balance of $131. BreAnna said the non-senior Derby Dash Scholarship Program used $396 for an ending balance of $564. MOTION: Janice Neagle made a motion to approve the Derby Dash Scholarship Report for March through June 2020. Dixie Chapman seconded. VOTE: 4 yea, motion carried Agenda Item #5 RE: Center Updates BreAnna stated she is still working on funding for the Technology Lab. BreAnna said she was denied for a grant from Blue Cross and Blue Shield because we do not hold a 501C3. BreAnna is working on other grants. BreAnna told the board that she has already received a couple other donations for the Technology Lab. RE: Treadmill BreAnna let the board know one of the Treadmills is broken and she was given a quote of $750 - $800 to fix it. BreAnna said she checking into purchasing a used treadmill from the DRC. Discussion was held and it was suggested to purchase a new one since it is used so often. BreAnna is checking on the best cost-effective option used and new. BreAnna stated she possibly could get a grant for a new one. Agenda Item #6 RE: Suggestion Cards BreAnna said there were two suggestion cards with 3 requests. 2  1. 8:10 classes should not begin before 8:10. BreAnna said she will check on this to see if they have been starting early. 2. The women’s restroom vents need to be cleaned. BreAnna said we will purchase a telescopic duster to clean all the restroom vents. 3. The exercise class participants would like Clorox wipes to wipe down the weights. Agenda Item #7 RE: Can we Talk – Town Hall Local Can we Talk – Town Hall State - Cancelled BreAnna stated the Can We Talk – Town Hall Local went well. The Town Hall State was cancelled. BreAnna will work on future Town Halls and ways to increase attendance. Discussion was held and Jim Burgess suggested more advertising in the Informer possibly a block ad. Another idea was for a story about Can We Talk’s to be ran in the Derby Informer. One more suggestion was from Janice Neagle to have an insert in the water bill to reach more people with information about the Can We Talk programs. Agenda Item #8 RE: Covid-19 BreAnna let the board know about all the social distancing measures that are being taken at the senior center to deal with the Coronavirus Pandemic. These measures are all compliant with the Sedgwick County Department on Aging. The Department on Aging has strongly recommended senior center stay closed until phase III of the Governor’s plan which was one week before we opened. These steps include social distancing, hand sanitizing stations, mandatory face masks and temperature checks at every visit to the senior center. BreAnna also said she is looking into internet classes and webinars for future programming. Agenda Item #9 RE: Board Funding Murder Mystery Dinner - BreAnna let the board know she has received the packet for the Murder Mystery Dinner board fundraiser. Discussion was held and the board decided the price would be $15 each. Fund Raising Letter - Jim Burgess suggested another Fund-Raising Letter be mailed out and BreAnna confirmed this will be mailed out the end of 2020. New Ideas – BreAnna asked the board to bring any new ideas they come up with to the August Advisory Board Meeting. 3 Agenda Item #10 RE: Meeting To do List Aging Projects Inc - BreAnna stated she had been in touch with Rosie and Rory with Aging Projects Inc. They are happy to meet with the board to talk about financials. Discussion was held and BreAnna said she will contact them to see if they can attend the August board meeting to discuss financials. Can We Talk – Joe Stump – BreAnna said she will be working on getting Joe Stump to speak at a future Can We Talk. Joe Stump is a writer for the Active Age publication. Welcome Center Entry Safety - BreAnna let the board know that Ted Austin is checking into painting the steps to the Welcome Center with a reflective paint. Advisory Board Applications – Kiel Mangus let the board know the returning board members were reappointed in April at a City Council Meeting. BreAnna stated the Election of Officers will take place at the August Advisory Board meeting. Laura Friend Retirement – BreAnna let the board know that Laura Friend will remain at the senior center, as the Activity Coordinator. WSU Women’s Basketball – BreAnna let the board know at this time there are no trips being planned due to Covid-19. BreAnna did say in the future there are plans to attend some of the WSU women’s basketball games. Panera Bread and Starbucks – BreAnna stated Panera Bread and Starbucks donations are being offered again at the senior center. These programs have just started back up this week. Progressive Bingo – BreAnna said there will be Progressive Bingo on the 23rd of July. Social distancing will be in place and concessions will only serve packaged snacks and free water. ADJOURNMENT MOTION: Jim Burgess made a motion to adjourn. Janice Neagle seconded. VOTE: 4 yea, motion carried Meeting adjourned at 10:20 AM Information: The next Advisory Board meeting is Wednesday August 12, 2020 9:15 AM, immediately following the Nutrition Center Council meeting. ____________________________ ____________________________ Duane Day, Vice Chairman Date Senior Services Advisory Board 4