Senior Services Advisory Board

APPROVED MINUTES SENIOR CENTER ADVISORY BOARD CITY OF DERBY October 13, 2021 9:18 AM ROLL CALL JIM BURGESS DIANE SCHMITT, TREASURER DIXIE CHAPMAN – VICE CHAIRMAN ELEANOR UNDERWOOD, CHAIRMAN TOM DAVIDSON, SECRETARY MARSHA VOLZ - ABSENT JANICE NEAGLE CITY STAFF KIEL MANGUS BREANNA MONK KIM HART Public Forum Agenda Item #1 RE: NCOA Accreditation Process BreAnna said there was a NCOA Accreditation process meeting on Tuesday. Maureen O’Leary is now back consulting for NCOA. BreAnna stated she turned in the Accreditation in May and they are now in the process of review. NCOA has requested BreAnna move all of the information she submitted to a new online form. BreAnna said she will be starting this process. RE: Channel 7 Exercise Program Diane Schmitt questioned why the Channel 7 exercise program was not airing as of October 12th. BreAnna said she will check into the problem and get it resolved. RE: YouTube Exercise Videos Diane Schmitt asked about the exercise classes on YouTube. Richard Montano Operations Manager for the City of Derby said to use YouTube would require a Google account be set up and this was not advisable. BreAnna said that the web would be a possibility for these videos as well as the ones the senior center already has. RE: Joseph Santiago BreAnna said a new instructor Joseph Santiago will start on November 5th. Joseph will teach a class called Cardio Blast which will replace the Friday Cardio Core and More class. BreAnna also said starting the first of the year on Mondays and Wednesdays at 2:00 PM and Friday at 8:10 AM an evidence-based class called Enhanced Fitness will start. RE: Nordic Walking BreAnna said Joseph Santiago is also working on finding a new Nordic Walking instructor. 1 RE: Can We Talk BreAnna let the Board know Can We Talk has been canceled due to low sign up. Discussion was held and it was suggested to market it better sending it to Active Age, email the local clubs and be more descriptive in the Prime Times Newsletter. RE: Food Pantry Janice Neagle said Derby needs a food pantry. Discussion was held. It was mentioned that several churches in Derby have pantry meals. The churches are Woodlawn Methodist Church, Calvary Baptist Church and St. Mary’s Catholic Church. BreAnna mentioned there is a food pantry in Oaklawn and said this is a topic that will need more research. Agenda Item #2 RE: Advisory Board Fund Report September 2021. Diane Schmitt gave the report for the Advisory Board Fund report September 2021. Diane reported there was $593.50 in revenue and $1,108.48 in expenses for a total balance $6,204.76. MOTION: Janice Neagle moved the Advisory Board Fund Report for September 2021 be approved: Tom Davidson seconded. VOTE: 5 yea, motion carried Agenda Item #3 RE: Approve September 8, 2021 Minutes. MOTION: Janice Neagle made a motion to approve the September 8, 2021 minutes. Dixie Chapman seconded. VOTE: 5 yea, motion carried Agenda Item #4 RE: Approve September 2021 Derby Dash Scholarship Report BreAnna said the Derby Dash report was not a correct report. BreAnna suggested she present the September report with the October report at the November Advisory Board meeting. MOTION: Diane Schmitt made a motion to table the Derby Dash Scholarship Report for August 2021 until the November Advisory Board meeting. Janice Neagle seconded. VOTE: 5 yea, motion carried 2 Agenda Item #5 RE: Suggestion Cards Biggest Loser Program - BreAnna read the suggestion cards. One of the suggestions was for a Biggest Loser Program to be offered. Discussion was held. Trips – A couple patrons want more trips and even local trips. Dixie Chapman provided a listing of local trips to theaters in the area. BreAnna said she would pass it along to Amy Bruso the Activity Coordinator. Cleaning the floors and fixing the door- Another suggestion was to do a better job cleaning the floors around the edge of the classroom and other the other rooms. Also, to fix the weather stripping under the Austin Room door. Discussion was held and Kiel Mangus asked BreAnna to submit a Facility Maintenance request to take care of this. Cleaning the windows – The last suggestion was asking if the windows in the Game room could be cleaned. Kiel stated this was not in the Air Capital Cleaning contract and that is done periodically. Agenda Item #6 RE: Projects Outdoor Sitting Area - BreAnna stated she has met with a contractor on putting a door in the window area of the Game Room and a patio off that door. This would be an outdoor sitting area for seniors. The first estimate was going to be around $13k. BreAnna said she will be submitting a grant for this project. Technology Lab – BreAnna said she is still working on the funding of the Technology Lab. Horseshoe Pit – Dixie Chapman asked if there was a possibility of getting a bench to sit on for the horseshoe players. BreAnna said this was a good idea and she would look into it. Jim Burgess said it would be nice to send Public Works a thank you for the nice job they did installing the horseshoe pit. BreAnna said this was a good idea. Agenda Item #7 RE: Senior Garden BreAnna stated Baker Fence Co. has completed the fence. There was a check presentation at the City Council meeting October 12th for the donations made for the fence. The donations were from the Community Foundation and Omega Psi Phi Inc. Mu Nu Nu Chapter. Agenda Item #8 FE: Advisory Board Biscuit & Gravy Fundraiser 3 BreAnna presented the board the report for the September and October Biscuit & Gravy Breakfast. The profit after expenses is $202.87. RE: “50th Celebration” T-Shirts BreAnna presented the board the profit report for T-shirt sales including the purchase price of the shirts. Shirt sales through October 13th after the expense totals -$50.00. Agenda Item #9 RE: Sedgwick County Funding Jim Burgess stated the Sedgwick County Commission approved the $500k to be issued in Grants to applicants. He encouraged Grants be written for any projects the Derby Senior Center needs funding on. BreAnna stated she is working on the Grants. Agenda Item #10 RE: Volunteer Reception BreAnna let the Board know the Volunteer Reception is coming up in December and she asked their opinion on how this year should be handled. Discussion was held and it was decided to have a meal and small token gift. BreAnna said she will invite Joni Link’s Tap Connection and also the Joy of Singing to perform. Agenda Item #11 RE: 5 – 10 Year Forecast BreAnna asked the Board for their input on a 5 – 10-year forecast. DSC Extended Hours - Janice Neagle made the suggestion that the senior center remain open evenings and Saturday for additional activities and trips. Discussion was held. Technology Help - Dixie Chapman asked if there was any way to team up with Derby High School and have students come help the seniors with their devices. Dixie said this could help the students with their community service hours while helping the seniors. New Facility – Janice Neagle asked if there would be any possibility of getting a whole new facility? She said the senior center could use additional space. BreAnna asked the Board to continue thinking about this topic and to bring any new ideas they may come up with. 4 Agenda Item #12 RE: Angel Tree BreAnna explained the Angel Tree to the Board. She said this is a place where seniors in need can anonymously ask for items they need. People take the Angels off the tree and purchase the items. Dixie Chapman also suggested meal vouchers. ADJOURNMENT MOTION: Dixie Chapman made a motion to adjourn. Janice Neagle seconded. VOTE: 5 yea, motion carried Meeting adjourned at 10:39 AM. Information: The next Advisory Board meeting is Wednesday, November 10, 2021 9:15 AM, in the Conference Room immediately following the Nutrition Center Council meeting. ____________________________ ____________________________ Eleanor Underwood, Chairman Date Senior Services Advisory Board 5