Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Luigi Boria Vice Mayor Bettina Rodriguez Aguilera Councilwoman Christi Fraga Councilwoman Ana Maria Rodriguez Councilwoman Sandra Ruiz Charter Officials Joe Carollo, City Manager John Herin, City Attorney Barbara Herrera, City Clerk Wednesday, October 9, 2013 6:00 PM Council Chambers 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Consent Agenda City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final October 9, 2013 A. 13-313 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING A FIRST AMENDMENT TO THE CURRENT CUSTODIAL SERVICES AGREEMENT BETWEEN THE CITY AND RED COATS, INC. TO INCLUDE CUSTODIAL SERVICES FOR THE POLICE DEPARTMENT FACILITY (PD) IN AN AMOUNT NOT TO EXCEED $343,225.88; AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE (PUBLIC WORKS) Sponsors: Public Works Attachments: Staff Report - 13-313 Reso. 12-81 Award to Aetna Maintenance (Red Coats, Inc.) Agreement - City Hall Custodial Services Aetna Maintenance Contract Extension Letter - ITB 2012-11 City Hall Custodial Services Work Order 13-01 - For Custodial Services at PD Facility from July - September 2013 Agreement for PD Facility - ITB 2012-11 City Hall Custodial Services Contract Amendment First Amendment Red Coats Custodial Contract Res. Amendment to Agreement with Red Coats Inc - Custodial Services B. 13-316 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO A JOINT USE AGREEMENT WITH DIVINE SAVIOR ACADEMY TO MAKE AVAILABLE OUTDOOR AND RECREATIONAL FACILITIES FOR THE USE AND BENEFIT OF THE RESIDENTS OF THE CITY OF DORAL AND THE STUDENTS OF DIVINE SAVIOR ACADEMY FOR A PERIOD OF THREE (3) YEARS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report - 13-316 DRAFT Divine Savior Joint Use Agreement Inventory of Proposed Uses Memo (Copy) Res. Divine Savior Joint Use Agreement City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final October 9, 2013 C. 13-314 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING A PURCHASE PURSUANT TO SECTION 2-322 OF THE CITY CODE FOR THE PROVISION OF A MICROSOFT ENTERPRISE AGREEMENT SUBSCRIPTION FOR A PERIOD OF THREE (3) YEARS; PURSUANT TO THE EXISTING AGREEMENT BETWEEN SHI AND THE STATE OF FLORIDA IN AN AMOUNT NOT TO EXCEED $454,621.40 ($151,54.47 PER YEAR FOR THREE (3) YEARS), WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY CODE; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report - 13-314 Attachment A Attachment B Attachment C Attachment D Res. Microsoft Licensing Agreement D. 13-327 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING A RETROACTIVE PURCHASE PURSUANT TO SECTION 2-322 OF THE CITY CODE FOR THE PROVISION OF WIRELESS MOBILE DATA SERVICES FROM VERIZON WIRELESS; PURSUANT TO THE EXISTING AGREEMENT BETWEEN VERIZON WIRELESS AND THE FEDERAL SUPPLY SERVICE GENERAL SERVICES ADMINISTRATION IN AN AMOUNT NOT TO EXCEED $55,482.22, WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY CODE; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police and Information Technology Attachments: Staff Report - 13-327 Exhibit A: Agreement between City of Doral and Radio Satellite Integrators Exhibit B: Federal GSA Contract with Verizon Exhibit C:Purchase Order Exhibit D: Resolution 11-49 Res. Verizon Wireless Police Data Services City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final October 9, 2013 E. 13-321 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO A ONE YEAR AGREEMENT WITH APPRISS, INC. TO PROVIDE SOFTWARE FOR A CENTRAL REPOSITORY FOR TRAFFIC RECORD INFORMATION AT NO COST TO THE POLICE DEPARTMENT; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report - 13-321 Exhibit A - RMS Electronic Submission Agreement Res. Appriss F. 13-322 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING A MUTUAL AID AGREEMENT BETWEEN THE CITY OF HOMESTEAD AND THE CITY OF DORAL TO ENSURE PUBLIC SAFETY BY PROVIDING ADEQUATE LEVELS OF POLICE SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report - 13-322 Mutual Aid-City of Homestead Res. Mutual Aid Agreement with City of Homestead G. 13-358 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA RANKING THE SUBMITTED PROPOSALS FOR THE PROVISION OF ARCHITECTURAL AND ENGINEERING SERVICES FOR THE POLICE FACILITY EXPANSION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT WITH THE TOP RANKED FIRM; AND, IF AN AGREEMENT CANNOT BE REACHED WITH THE TOP RANKED FIRM, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH THE SECOND OR THIRD RANKED FIRM, RESPECTIVELY IF AN AGREEMENT CANNOT BE REACHED WITH THE SECOND RANKED FIRM; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report - 13-358 RFQ 2013-17 RFQ 2013-17 Evaluation Submittals RFQ 2013-17 Inventory - Engineering RFQ 2013-17 Shortlist Scores Res. Agreement for Police Expansion Facility City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final October 9, 2013 H. 13-359 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE DORAL, FLORIDA PURSUANT TO SECTION 2-322 OF THE CITY CODE, ADOPTING THE EXISTING AGREEMENT BETWEEN DON REID FORD AND THE FLORIDA DEPARTMENT OF MANAGEMENT SERVICES, WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY CODE, FOR THE PROVISION OF 14 NEW POLICE VEHICLES IN AN AMOUNT EQUAL TO $325,486.00; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report - 13-359 ITB 2013-23 Police Vehicles Vehicle Quotations Motor Vehicles Contract 071-000-13-1 Res. Don Reid Ford Legislative History 9/11/13 Council Meeting Deferred to the Council Meeting I. 13-360 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE DORAL, FLORIDA PURSUANT TO SECTION 2-322 OF THE CITY CODE, ADOPTING THE EXISTING AGREEMENT BETWEEN HUB CITY FORD AND THE FLORIDA DEPARTMENT OF MANAGEMENT SERVICES, WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY CODE, FOR THE PROVISION OF FOUR (4) NEW POLICE SERVICE AIDE VEHICLES IN AN AMOUNT EQUAL TO $74,380.00; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report - 13-360 ITB 2013-23 Police Vehicles Vehicle Quotations Motor Vehicles Contract 071-000-13-1 Res. Hub City Ford Legislative History 9/11/13 Council Meeting Deferred to the Council Meeting 6) Approval of Minutes City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final October 9, 2013 A. 13-342 September 11, 2013 - 1st Budget Hearing Minutes Sponsors: City Clerk Attachments: 2013-09-11 1st Budget Hearing - DRAFT Minutes B. 13-343 September 11, 2013 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2013-09-11 Council Meeting - DRAFT Minutes C. 13-344 September 25, 2013 - 2nd Budget Hearing Minutes Sponsors: City Clerk Attachments: 2013-09-25 2nd Budget Hearing - DRAFT Minutes D. 13-345 September 25, 2013 - Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2013-09-25 Zoning Meeting - DRAFT Minutes E. 13-346 September 30, 2013 - Special Council Meeting Minutes Sponsors: City Clerk Attachments: 2013-09-30 Special Council Meeting - DRAFT Minutes 7) Presentations A. 13-315 Keep Doral Beautiful Nomination October 2013 Sponsors: Code Compliance Attachments: Staff Report - 13-315 October 2013 Presentation 8) Public Comments 9) Discussion Items A. 13-328 Discussion: Animal Population Steering Committee Presentation Attachments: Animal Population Steering Committee Presentation B. 13-351 Discussion: Cultural Affairs Advisory Board Presentation Attachments: CAAB Presentation Memo and Backup City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final October 9, 2013 C. 13-329 Discussion: International Business Development Advisory Board Presentation Attachments: IBDAB Memorandum IBDAB Exhibit A D. 13-330 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA ESTABLISHING GUIDELINES FOR THE USE OF THE CITY’S LOGO AND SEAL; AND PROVIDING FOR AN EFFECTIVE DATE (Deferred from the September 11, 2013 Council Meeting) Sponsors: City Attorney Attachments: Coral Gables Seal Scottsdale_AZ_City_Seal_and_Symbol Res. Guidelines for City Seal and Logo Legislative History 9/11/13 Council Meeting Deferred to the Council Meeting E. 13-341 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA SUPPORTING THE WORLD WILDLIFE FUND’S (WWF) 2014 EARTH HOUR RELATING TO RAISING AWARENESS AMONG THE GENERAL PUBLIC ABOUT CLIMATE CHANGE AND THE EARTH HOUR EVENT TAKING PLACE ON MARCH 29, 2014 AT 8:30 P.M.; AUTHORIZING THE CITY MANAGER TO ENTER THE CITY OF DORAL INTO THE WWF’S “CITY CHALLENGE” FOR THE CHANCE AT RECEIVING A $35,000.00 GRANT; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: Councilwoman Fraga Memorandum - 13-341 Res. Earth Hour 2014 F. 13-347 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO TAKE ALL STEPS NECESSARY, INCLUDING BUT NOT LIMITED TO, THE USE OF CITY STAFF TO SECURE THE CITY OF DORAL AS THE PERMANENT LOCATION OF THE MISS USA PAGEANT; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: Res. Miss USA Pageant City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final October 9, 2013 G. 13-353 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA ADOPTING UPDATED POLICIES AND PROCEDURES CONCERNING PROCLAMATIONS, CERTIFICATES, AND KEYS TO THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Vice Mayor Rodriguez Aguilera) Sponsors: Rodriguez Aguilera Attachments: Proclamation, Certificate, Key to the City, Policy and Procedure Res. Proclamation, Certificate, and Key to the City Policy and Procedure H. 13-350 Discussion: Discussion Relating to the September 26, 2013 Letter Sent by Jesus Suarez, from the Genovese, Joblove, Batista Law Firm; and any Updates from the City of Doral Police Department Regarding the Investigation of the Incident Mentioned in the Letter (Requested by Councilwoman Rodriguez) Sponsors: Rodriguez Attachments: 2013-09-26 Letter from Jesus Suarez I. 13-352 Discussion: Environmental Project - City of Doral (Requested by Councilwoman Rodriguez) Sponsors: Rodriguez Attachments: E-Mail from Tiberio Faria Tabebuia Aurea Information J. 13-354 Discussion: Follow-Up on Vice Mayor Rodriguez Aguilera’s Discussion Item from the December 2012 Council Meeting Regarding the Cultural Center and the Related Feasibility Study (Requested by Vice Mayor Rodriguez Aguilera) Sponsors: Rodriguez Aguilera K. 13-331 Discussion: Red Light Camera Update (Requested by Councilwoman Ruiz) Sponsors: Ruiz L. 13-333 Discussion: Sonoma Community (Requested by Mayor Boria) Sponsors: Boria Attachments: Sonoma Technical Specifications Fencing Sonoma Exhibit A Sonoma Chronology of Events Sonoma Stipulation of Dismissal with Prejudice Sonoma Order of Dismissal with Prejudice Sonoma Settlement Agreement City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final October 9, 2013 M. 13-332 Discussion: Surveillance Cameras in the City of Doral (Requested by Mayor Boria) Sponsors: Boria Attachments: Memo from Police Department - LPR Aware Digital Agreement LPR - Photo 1 LPR - Photo 2 LPR - Photo 3 LPR - Photo 4 LPR - Photo 5 N. 13-334 Discussion: Downtown Doral Park (Requested by Mayor Boria) Sponsors: Boria O. 13-356 Discussion: Mayor Boria’s October 18, 2013 Event at J.C. Bermudez Park Sponsors: City Manager Attachments: Mayor's Oct 18 Event Flyer and Info P. 13-355 Discussion: Discussion on Mayor Boria’s Request for the Burial of the FPL Power Lines Along N.W. 107th Avenue Sponsors: City Manager First Reading Q. 13-336 Ordinance # 2013-33 “Repealing Performance Based Budgeting” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA REPEALING ARTICLE IX OF CHAPTER 2 OF THE CODE OF ORDINANCES, CITY OF DORAL, FLORIDA ENTITLED “PERFORMANCE BASED BUDGETING;” PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Ord. #2013-33 Repealing Performance Based Budgeting City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final October 9, 2013 R. 13-338 Ordinance #2013-34 “Repealing the Dashboard” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA REPEALING SECTION 2-6 OF ARTICLE 1 OF CHAPTER 2 OF THE CODE OF ORDINANCES, CITY OF DORAL, FLORIDA ENTITLTED “DASHBOARD;” PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Ord. #2013-34 Repealing the Dashboard S. 13-340 Ordinance #2013-35 “Prohibiting City Vendors from Lobbying the City Elected and Appointed Officials, and City Employees on Behalf of Third Parties” (Requested by Councilwoman Rodriguez) AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AMENDING SECTION 2-394 OF THE CITY OF DORAL CODE OF ORDINANCES ENTITLED “PROHIBITED OUTSIDE EMPLOYMENT” TO PROHIBIT CITY VENDORS FROM LOBBYING THE CITY ELECTED AND APPOINTED OFFICIALS, AND CITY EMPLOYEES ON BEHALF OF THIRD PARTIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Rodriguez Attachments: Ord. #2013-35 Prohibiting City Vendors Lobbying the City City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final October 9, 2013 T. 13-349 Ordinance #2013-32 “Establishing Registration Requirements for Community Association Management and Property Management Firms Doing Business in the City of Doral, Florida” (Requested by Mayor Boria and Deferred from the September 25, 2013 Council Zoning Meeting) AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA ESTABLISHING REGISTRATION REQUIREMENTS FOR COMMUNITY ASSOCIATION MANAGEMENT AND PROPERTY MANAGEMENT FIRMS DOING BUSINESS IN THE CITY OF DORAL, FLORIDA; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Boria Attachments: Ord #2013-32 Community Association and Property Management Firms Legislative History 9/25/13 Council Zoning Meeting Deferred to the Council Meeting Second Reading U. 13-337 Ordinance #2013-27 “Permit Expiration Renewal Amnesty Period” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ESTABLISHING A NINETY (90) DAY PERMIT EXPIRATION RENEWAL AMNESTY PERIOD COMMENCING WITH THE EFFECTIVE DATE OF THIS ORDINANCE AND AUTHORIZING THE REACTIVATION (RENEWAL) OF LAPSED BUILDING PERMITS WITHOUT PENALTIES AND REDUCTION OF RENEWAL FEES; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report - 13-337 Amnesty Policy and Procedures Ord. #2013-27 Permit Expiration Renewal Amnesty Program - SECOND READING City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final October 9, 2013 V. 13-339 Ordinance #2013-28 “Fast Track Permit Expiration Renewal Amnesty Period” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ESTABLISHING A SIXTY (60) DAY FAST TRACK PERMIT EXPIRATION RENEWAL AMNESTY PERIOD COMMENCING WITH THE EFFECTIVE DATE OF THIS ORDINANCE AND AUTHORIZING THE REACTIVATION (RENEWAL) OF LAPSED BUILDING PERMITS WITHOUT PENALTIES AND REDUCTION OF RENEWAL FEES; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report - 13-339 Amnesty Policy and Procedures - Fast Track Ord. #2013-28 Fast Track Expired Permit Amnesty Program - SECOND READING 10) Reports / Recommendations A. Mayor's Report i. 13-357 Doral Family Journal’s Coverage of City Departments Sponsors: Boria B. City Manager's Report C. City Attorney's Report 11) Adjournment Notice to the Public Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Doral, FL Page 12