Special Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Special Council Meeting Mayor Luigi Boria Vice Mayor Bettina Rodriguez Aguilera Councilwoman Christi Fraga Councilwoman Ana Maria Rodriguez Councilwoman Sandra Ruiz Charter Officials Joe Carollo, City Manager John Herin, City Attorney Barbara Herrera, City Clerk Tuesday, October 15, 2013 6:00 PM Council Chambers 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Agenda / Order of Business 4) Discussion Items A. 13-364 Discussion: City Manager’s Rebuttal to Mayor’s Comments and any Additional Information for Council. Sponsors: City Council City of Doral, FL Page 1 Special Council Meeting Meeting Agenda - Final October 15, 2013 B. 13-313 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING A FIRST AMENDMENT TO THE CURRENT CUSTODIAL SERVICES AGREEMENT BETWEEN THE CITY AND RED COATS, INC. TO INCLUDE CUSTODIAL SERVICES FOR THE POLICE DEPARTMENT FACILITY (PD) IN AN AMOUNT NOT TO EXCEED $343,225.88; AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE (PUBLIC WORKS) Sponsors: Public Works Attachments: Staff Report - 13-313 Reso. 12-81 Award to Aetna Maintenance (Red Coats, Inc.) Agreement - City Hall Custodial Services Aetna Maintenance Contract Extension Letter - ITB 2012-11 City Hall Custodial Services Work Order 13-01 - For Custodial Services at PD Facility from July - September 2013 Agreement for PD Facility - ITB 2012-11 City Hall Custodial Services Contract Amendment First Amendment Red Coats Custodial Contract Res. Amendment to Agreement with Red Coats Inc - Custodial Services Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting C. 13-316 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO A JOINT USE AGREEMENT WITH DIVINE SAVIOR ACADEMY TO MAKE AVAILABLE OUTDOOR AND RECREATIONAL FACILITIES FOR THE USE AND BENEFIT OF THE RESIDENTS OF THE CITY OF DORAL AND THE STUDENTS OF DIVINE SAVIOR ACADEMY FOR A PERIOD OF THREE (3) YEARS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report - 13-316 DRAFT Divine Savior Joint Use Agreement Inventory of Proposed Uses Memo (Copy) Res. Divine Savior Joint Use Agreement Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting City of Doral, FL Page 2 Special Council Meeting Meeting Agenda - Final October 15, 2013 D. 13-327 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING A RETROACTIVE PURCHASE PURSUANT TO SECTION 2-322 OF THE CITY CODE FOR THE PROVISION OF WIRELESS MOBILE DATA SERVICES FROM VERIZON WIRELESS; PURSUANT TO THE EXISTING AGREEMENT BETWEEN VERIZON WIRELESS AND THE FEDERAL SUPPLY SERVICE GENERAL SERVICES ADMINISTRATION IN AN AMOUNT NOT TO EXCEED $55,482.22, WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY CODE; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police and Information Technology Attachments: Staff Report - 13-327 Exhibit A: Agreement between City of Doral and Radio Satellite Integrators Exhibit B: Federal GSA Contract with Verizon Exhibit C:Purchase Order Exhibit D: Resolution 11-49 Res. Verizon Wireless Police Data Services Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting City of Doral, FL Page 3 Special Council Meeting Meeting Agenda - Final October 15, 2013 E. 13-358 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA RANKING THE SUBMITTED PROPOSALS FOR THE PROVISION OF ARCHITECTURAL AND ENGINEERING SERVICES FOR THE POLICE FACILITY EXPANSION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT WITH THE TOP RANKED FIRM; AND, IF AN AGREEMENT CANNOT BE REACHED WITH THE TOP RANKED FIRM, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH THE SECOND OR THIRD RANKED FIRM, RESPECTIVELY IF AN AGREEMENT CANNOT BE REACHED WITH THE SECOND RANKED FIRM; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report - 13-358 RFQ 2013-17 RFQ 2013-17 Evaluation Submittals RFQ 2013-17 Inventory - Engineering RFQ 2013-17 Shortlist Scores Res. Agreement for Police Expansion Facility Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting F. 13-359 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE DORAL, FLORIDA PURSUANT TO SECTION 2-322 OF THE CITY CODE, ADOPTING THE EXISTING AGREEMENT BETWEEN DON REID FORD AND THE FLORIDA DEPARTMENT OF MANAGEMENT SERVICES, WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY CODE, FOR THE PROVISION OF 14 NEW POLICE VEHICLES IN AN AMOUNT EQUAL TO $325,486.00; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report - 13-359 ITB 2013-23 Police Vehicles Vehicle Quotations Motor Vehicles Contract 071-000-13-1 Res. Don Reid Ford Legislative History 9/11/13 Council Meeting Deferred to the Council Meeting 10/9/13 Council Meeting Deferred to the Special Council Meeting City of Doral, FL Page 4 Special Council Meeting Meeting Agenda - Final October 15, 2013 G. 13-360 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE DORAL, FLORIDA PURSUANT TO SECTION 2-322 OF THE CITY CODE, ADOPTING THE EXISTING AGREEMENT BETWEEN HUB CITY FORD AND THE FLORIDA DEPARTMENT OF MANAGEMENT SERVICES, WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY CODE, FOR THE PROVISION OF FOUR (4) NEW POLICE SERVICE AIDE VEHICLES IN AN AMOUNT EQUAL TO $74,380.00; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report - 13-360 ITB 2013-23 Police Vehicles Vehicle Quotations Motor Vehicles Contract 071-000-13-1 Res. Hub City Ford Legislative History 9/11/13 Council Meeting Deferred to the Council Meeting 10/9/13 Council Meeting Deferred to the Special Council Meeting H. 13-354 Discussion: Follow-Up on Vice Mayor Rodriguez Aguilera’s Discussion Item from the December 2012 Council Meeting Regarding the Cultural Center and the Related Feasibility Study (Requested by Vice Mayor Rodriguez Aguilera) Sponsors: Rodriguez Aguilera Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting I. 13-331 Discussion: Red Light Camera Update (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: Second Amendment to ATS Red-Light Camera Agreement Res. 2nd Amendment to the ATS Agreement Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting City of Doral, FL Page 5 Special Council Meeting Meeting Agenda - Final October 15, 2013 J. 13-332 Discussion: Surveillance Cameras in the City of Doral (Requested by Mayor Boria) Sponsors: Boria Attachments: Memo from Police Department - LPR Aware Digital Agreement LPR - Photo 1 LPR - Photo 2 LPR - Photo 3 LPR - Photo 4 LPR - Photo 5 Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting K. 13-334 Discussion: Downtown Doral Park (Requested by Mayor Boria) Sponsors: Boria Legislative History 10/10/13 Council Meeting Deferred to the Special Council Meeting L. 13-356 Discussion: Mayor Boria’s October 18, 2013 Event at J.C. Bermudez Park Sponsors: City Manager Attachments: Mayor's Oct 18 Event Flyer and Info Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting M. 13-355 Discussion: Discussion on Mayor Boria’s Request for the Burial of the FPL Power Lines Along N.W. 107th Avenue Sponsors: City Manager Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting N. 13-362 Discussion: Advisory Board Nominations Sponsors: Boria Attachments: Maria Haggen Resume - Youth Advisory Board Sabrina Pareja Biography - Citizens Audit Board Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting City of Doral, FL Page 6 Special Council Meeting Meeting Agenda - Final October 15, 2013 O. 13-363 Discussion: Proclamation Request from the Philippine Nurses Association of South Florida Attachments: Proclamation Request Form Email - PNASF Proclamation Request Form - PNASF First Reading P. 13-336 Ordinance # 2013-33 “Repealing Performance Based Budgeting” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA REPEALING ARTICLE IX OF CHAPTER 2 OF THE CODE OF ORDINANCES, CITY OF DORAL, FLORIDA ENTITLED “PERFORMANCE BASED BUDGETING;” PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Ord. #2013-33 Repealing Performance Based Budgeting Legislative History 10/10/13 Council Meeting Deferred to the Special Council Meeting Q. 13-338 Ordinance #2013-34 “Repealing the Dashboard” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA REPEALING SECTION 2-6 OF ARTICLE 1 OF CHAPTER 2 OF THE CODE OF ORDINANCES, CITY OF DORAL, FLORIDA ENTITLTED “DASHBOARD;” PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Ord. #2013-34 Repealing the Dashboard Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting City of Doral, FL Page 7 Special Council Meeting Meeting Agenda - Final October 15, 2013 R. 13-340 Ordinance #2013-35 “Prohibiting City Vendors from Lobbying the City Elected and Appointed Officials, and City Employees on Behalf of Third Parties” (Requested by Councilwoman Rodriguez) AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AMENDING SECTION 2-394 OF THE CITY OF DORAL CODE OF ORDINANCES ENTITLED “PROHIBITED OUTSIDE EMPLOYMENT” TO PROHIBIT CITY VENDORS FROM LOBBYING THE CITY ELECTED AND APPOINTED OFFICIALS, AND CITY EMPLOYEES ON BEHALF OF THIRD PARTIES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CITY CODE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Rodriguez Attachments: Ord. #2013-35 Prohibiting City Vendors Lobbying the City Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting Second Reading S. 13-337 Ordinance #2013-27 “Permit Expiration Renewal Amnesty Period” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ESTABLISHING A NINETY (90) DAY PERMIT EXPIRATION RENEWAL AMNESTY PERIOD COMMENCING WITH THE EFFECTIVE DATE OF THIS ORDINANCE AND AUTHORIZING THE REACTIVATION (RENEWAL) OF LAPSED BUILDING PERMITS WITHOUT PENALTIES AND REDUCTION OF RENEWAL FEES; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report - 13-337 Amnesty Policy and Procedures Ord. #2013-27 Permit Expiration Renewal Amnesty Program - SECOND READING Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting City of Doral, FL Page 8 Special Council Meeting Meeting Agenda - Final October 15, 2013 T. 13-339 Ordinance #2013-28 “Fast Track Permit Expiration Renewal Amnesty Period” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ESTABLISHING A SIXTY (60) DAY FAST TRACK PERMIT EXPIRATION RENEWAL AMNESTY PERIOD COMMENCING WITH THE EFFECTIVE DATE OF THIS ORDINANCE AND AUTHORIZING THE REACTIVATION (RENEWAL) OF LAPSED BUILDING PERMITS WITHOUT PENALTIES AND REDUCTION OF RENEWAL FEES; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Building Attachments: Staff Report - 13-339 Amnesty Policy and Procedures - Fast Track Ord. #2013-28 Fast Track Expired Permit Amnesty Program - SECOND READING Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting 5) Reports / Recommendations A. Mayor's Report i. 13-357 Doral Family Journal’s Coverage of City Departments Sponsors: Boria Legislative History 10/9/13 Council Meeting Deferred to the Special Council Meeting B. City Manager's Report C. City Attorney's Report i. 13-361 City of Doral Official Visitor’s Guide Sponsors: City Attorney Attachments: E-Mail 1 E-Mail 2 6) Adjournment Notice to the Public City of Doral, FL Page 9 Special Council Meeting Meeting Agenda - Final October 15, 2013 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Doral, FL Page 10