Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Luigi Boria Vice Mayor Sandra Ruiz Councilman Pete Cabrera Councilwoman Christi Fraga Councilwoman Ana Maria Rodriguez Charter Officials Edward Rojas, City Manager Barbara Herrera, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, December 10, 2014 9:00 AM Council Chambers 9:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final December 10, 2014 A) 14-653 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING THE BID FOR INVITATION TO BID #2014-40, FLOATING DEBRIS REMOVAL SERVICES, TO SFM SERVICE, INC.; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SFM SERVICES, INC. FOR THE PROVISION OF FLOATING DEBRIS REMOVAL IN A NOT TO EXCEED AMOUNT OF $183,072.00 FOR A FOUR YEAR PERIOD, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 14-653 Memo Exihibit A - ITB#2014-40 Res. Floating Debris Removal B) 14-654 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ACCEPTING AND APPROVING THE QUALIFICATIONS OF APCT ENGINEERS, ADA ENGINEERING, KIMLEY-HORN & ASSOCIATES, DAVID PLUMMER & ASSOCIATES, GANNETT FLEMING, MARLIN ENGINEERING, KING ENGINEERING & ASSOCIATES, BCC ENGINEERING, KEITH & SCHNARS, AND R.J. BEHAR & COMPANY FOR THE PURPOSES OF CREATING A POOL OF CONSULTANTS FOR THE PROVISION OF ON-GOING PROFESSIONAL ENGINEERING AND ARCHITECTURE SERVICES, PURSUANT TO THE CITY’S PROCUREMENT CODE AND THE STATE OF FLORIDA’S CONSULTANTS’ COMPETITIVE NEGOTIATIONS ACT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO PROFESSIONAL SERVICES AGREEMENTS, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, WITH THE FOREGOING CONSULTANTS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 14-654 Memo RFQ #2014-24 Backup Doc Res. Consulting Pool - Engineering & Architectural Services City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final December 10, 2014 C) 14-655 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2014-33 FOR CONSTRUCTION OF AN “ILLUMINATED BICYCLE AND PEDESTRIAN TRAIL (‘GREENWAY TRAIL’) ON NW 50TH STREET FROM NW 112TH AVE. TO NW 107TH AVE.” TO FHP TECTONICS, CORP., THE LOWEST, MOST RESPONSIVE BIDDER; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE CONSTRUCTION SERVICES OF THE GREENWAY TRAIL, IN AN AMOUNT NOT TO EXCEED $562,080.62, AND TO EXPENDED BUDGETED FUNDS IN FURTHERANCE THEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 14-655 Memo ITB#2014-33 Backup Picture Plans for Greenway Trail Res. Greenway Trail - NW 50 Street D) 14-656 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A SECOND AMENDMENT TO THE CURRENT TROLLEY PURCHASE AGREEMENT BETWEEN THE CITY AND NATIONAL BUS SALES & LEASING, INC. TO INCREASE THE NOT TO EXCEED CONTRACT AMOUNT TO $1,031,915.40 FOR THE PURCHASE OF TWO (2) ADDITIONAL TROLLEYS, SUPPORTING CAMERA HARDWARE, AND PREVENTATIVE MAINTENANCE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE SECOND AMENDMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 14-656 Memo National Bus Sales Trolley Contract (Back-up) Doral Transit System - Trolley Fleet (11-20-14) DT07 - Wrapped front drivers side DT08 - Prewrapped Passenger Side View Pict 4 Res. National Bus Sales - Trolley Amendment City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final December 10, 2014 E) 14-662 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A WORK ORDER WITH AND FOR STATE CONTRACTING & ENGINEERING CORPORATION FOR THE PROVISION OF REMODELING AND ALTERATION CONSTRUCTION SERVICES FOR THE RENOVATION OF VACANT SPACE IN THE THIRD FLOOR OF THE CITY GOVERNMENT CENTER, PURSUANT TO PREVIOUSLY APPROVED DESIGN PLANS FOR THE RELOCATION OF THE PARKS AND RECREATION DIRECTOR, IN AN AMOUNT NOT TO EXCEED $109,487.40, INCLUSIVE OF A TEN PERCENT CONTINGENCY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 14-662 Memo Exhibit A State Contracting & Engineering Corporation Proposal T&G Contructors Proposal Lego Construction Co. Proposal Res. Government Center 3rd Floor Renovations City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final December 10, 2014 F) 14-665 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA ACCEPTING AND APPROVING THE RANKING OF QUALIFIED CONSULTANTS FOR THE PROVISION OF AQUATIC FACILITY CONCEPTUAL PLANS DESIGN AND COST ESTIMATE SERVICES; AUTHORIZING THE MANAGER TO NEGOTIATE AN AGREEMENT WITH THE TOP RANKED CONSULTANT, STANTEC CONSULTING SERVICES, INC., SUBJECT TO CITY COUNCIL APPROVAL; AUTHORIZING THE MANAGER TO NEGOTIATE AN AGREEMENT WITH NEXT HIGHEST RANKED CONSULTANT IF AN AGREEMENT CAN NOT BE NEGOTIATED WITH THE SELECTED CONSULTANT, SUBJECT TO CITY COUNCIL APPROVAL PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 14-665 Memo Council Recommendation Letter Inventory RFQ 2014-28 Aquatic Facility Presentation Evaluation Scores RFQ# 2014-28 Aquatic Facility II Scope of Services RFQ 2014-28 Stantec Consulting Services Inc. Bid Submittal RFQ 2014-28 Chen Moore and Associates Bid Submittal RFQ 2014-28 AECOM Bid Submittal Res. Aquatic Facilities City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final December 10, 2014 G) 14-672 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AWARD OF REQUEST OF QUALIFICATION #2014-36 FOR A CONSTRUCTION MANAGER AT-RISK FIRM TO BILTMORE CONSTRUCTION CO.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH BILTMORE CONSTRUCTION CO. FOR THE PROVISION OF CONSTRUCTION MANAGEMENT SERVICES FOR THE PRECONSTRUCTION PHASE OF THE NW 114TH AVENUE PARK PROJECT, IN AN AMOUNT NOT TO EXCEED $49,280.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 14-672 Memo Council Recommendation Letter 2014-36 RFP Construction Manager At-Risk 114 Park - SCOPE OF SERVICES 2014-36 RFP Construction Manager At-Risk 114 Park - EXHIBIT A 2014-36 RFP Construction Manager At-Risk 114 Park - EXHIBIT B 2014-36 RFP Construction Manager At-Risk 114 Park - EXHIBIT C - Part 1 2014-36 RFP Construction Manager At-Risk 114 Park - EXHIBIT C - Part 2 Pre-Bid Sign In ITB 2014-36 Construction Manager Inventory RFP 2014-36 Construction Manager At Risk 114th Ave Park Evaluation Scores Submittal RFP 2014-36 Biltmore Construction Co. Res. Construction Manager At Risk 114 Ave Park H) 14-659 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE JOB DESCRIPTION, APPLICABLE SALARY SCALE, AND APPLICABLE PERFORMANCE MEASURES AND METRICS FOR CITY PERSONNEL POSITIONS NEWLY-CREATED BUT NOT APPROVED IN 2014-15 FISCAL YEAR BUDGET; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Human Resources Attachments: Staff Report 14-659 Memo Res. Best Buddies Job Descriptions Proclamation / Key to the City Requests City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final December 10, 2014 I) 14-692 Key to the City: Juan Orlando Hernandez, President of Honduras (Requested by Mayor Boria) Sponsors: Boria Attachments: Key to the City Request - Juan Orlando Hernandez J) 14-705 Proclamation: Nidia Villegas Day (Requested by Mayor Boria) Sponsors: Boria Attachments: 2014-12-13 Proclamation Nidia Villegas Day Request 2014-12-13 Proclamation Nidia Villegas Day Flyer 2014-12-13 Proclamation Nidia Villegas Day Political Career 2014-12-13 Proclamation Nidia Villegas Day Resume 2 2014-12-13 Proclamation Nidia Villegas Day Resume 2014-12-13 Proclamation Nidia Villegas Day 7) Approval of Minutes A) 14-689 November 12, 2014 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2014-11-12 Council Meeting - DRAFT MINUTES B) 14-690 November 24, 2014 - Special Council Meeting Minutes Sponsors: City Clerk Attachments: 2014-11-24 Special Council Meeting - DRAFT MINUTES 8) Presentations A) 14-657 Employee Service Event Sponsors: Human Resources Attachments: Staff Report 14-657 Memo B) 14-658 Keep Doral Beautiful Award Sponsors: Code Compliance Attachments: Staff Report 14-658 Belzona Inc. City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final December 10, 2014 C) 14-650 FDOT’s Update Presentation on the NW 25 Street Viaduct & SR 836/ SR 826 Interchange Projects Sponsors: Public Works Attachments: Staff Report 14-650 NW 25th St Viaduct & SR836-SR826 NW 25 Presentation- City of Doral Update 836 & 826 - Council Meeting D) 14-702 Presentation by PFM on Investment Policy Sponsors: Finance Attachments: Investment Policy Recommendations 9) Discussion Items A) 14-701 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE CITY OF DORAL’S INTERNSHIP POLICY, IN SUBSTANTIALLY THE FORM PROVIDED; APPROVING THE INITIAL INTERNSHIP PROGRAM; AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH DOCUMENTS WITH UNIVERSITIES AND OTHER INSTITUTION OF HIGHER AS MAY BE NEEDED TO FORMALIZE THE CITY’S INTERNSHIP PROGRAM WITH THE INSTITUTIONS, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: Email City Attorney Re: Internship Program Internship Program Policy and Procedures Res. Approving City Internship Policy and Procedures B) 14-693 Discussion: Herald Article - “Study Ranks Miami in Bottom Five Cities to Live as a Veteran.” (Requested by Councilwoman Rodriguez) Sponsors: Rodriguez Attachments: Herald Article - Re: Veterans in Miami C) 14-704 Discussion: Bringing “Neighborhood Program” from the State Attorney´s Office to Doral (Requested by Mayor Boria) Sponsors: Boria Attachments: Email State Attorney Neighborhood Program Justice in Motion Flyer City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final December 10, 2014 10) Mayor's Report 11) Council Comments 12) City Manager's Report i. Department Reports 14-691 Department Reports - November 2014 Attachments: Building Department November 2014 Monthly Report City Clerks Office November 2014 Monthly Report Code Compliance Department November 2014 Monthly Report Finance Department November 2014 Monthly Report HR Department November 2014 Monthly Report IT Department November 2014 Monthly Report Parks and Recreation Department November 2014 Monthly Report Planning and Zoning Department November 2014 Monthly Report Police Department November 2014 Monthly Report Public Works Department November 2014 Monthly Report 13) City Attorney's Report A) 14-706 Complimentary Ticket Policy Sponsors: City Attorney Attachments: Complimentary Ticket Policy Res. Approving Ticket Policy 14) City Clerk's Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final December 10, 2014 20) Public Comments 21) Presentations A) 14-664 Recognition of Strike Miami for Hosting the Doral Parks and Recreation Special Olympic Team Practices. Sponsors: Parks and Recreation Attachments: Memo - Recognition of Strike Miami Strike Miami Recognition B) 14-695 Special Recognition Certificate to Ms. Gabriela Marquez Amodio (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: Certificate Request for Special Recognition Gabriela Marquez Amodio C) 14-707 Presentation by the Doral Hotel Association (Requested by Vice Mayor Ruiz) Sponsors: Ruiz 22) Advisory Board Comments A) 14-703 Special Needs Advisory Board Report Attachments: Memo Event Budget 23) Discussion Items A) 14-700 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE INTERLOCAL AGREEMENT FOR FILM PERMITTING BY AND BETWEEN MIAMI-DADE COUNTY AND THE CITY OF DORAL; AUTHORIZING THE CITY MANAGER TO EXECUTE THE INTERLOCAL AGREEMENT AND TRANSMIT SAME AND RELATED INFORMATION TO MIAMI-DADE COUNTY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Vice Mayor Ruiz) Sponsors: Ruiz Attachments: Interlocal Agreement with Miami-Dade County for Film Permitting Res. Approving Agreement w Miami-Dade County for Film Permitting City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final December 10, 2014 B) 14-696 Discussion: Termination of 9:00 a.m. Split Meeting Pilot Program (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: Res.No.13-144 Changing Regular Meeting Commencement Time C) 14-697 Discussion: Termination of City Clerk, Charter Member Attachments: E-Mail from Councilman Cabrera to City Clerk 2014-12-10 Agenda - Item 23C - Termination of City Clerk - Add'l Backup Christina Munoz Memo Re Clerk Christina Munoz re Herrera Alleged Discrimination-Settlement Agreement Christina Munoz vs Herrara - Discrimination Complaint with County First Reading D) 14-649 Ordinance #2014-48 “Encumbrance Carryforward 2014-2015” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PROVIDING FOR AN ENCUMBRANCE CARRYFORWARD AMENDMENT INCREASING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2014-2015; INCREASING THE TRANSPORTATION FUND BUDGET FOR FISCAL YEAR 2014-2015; INCREASING THE PARK IMPACT FEE FUND BUDGET FOR FISCAL YEAR 2014-2015; INCREASING THE LAW ENFORCEMENT TRUST FUND BUDGET FOR FISCAL YEAR 2014-2015; INCREASING THE CAPITAL IMPROVEMENT FUND BUDGET FOR FISCAL YEAR 2014-2015; AND INCREASING THE STORMWATER FUND BUDGET FOR FISCAL YEAR 2014-2015. PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 14-649 Letter Exhibit I - FY 14 to FY 15 PO Carryover General Fund Exhibit II - FY 14 to FY 15 PO Carryover Transportation Fund Exhibit III - FY 14 to FY 15 PO Carryover Park Impact Fee Fund Exhibit IV - FY 14 to FY 15 PO Carryover Law Enforcement Trust Fund Exhibit V - FY 14 to FY 15 PO Carryover Capital Improvement Fund Exhibit VI - FY 14 to FY 15 PO Carryover Stormwater Fund Ord #2014-48 Encumbrance Carry Forward Budget Amendment 2014-2015 Second Reading City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final December 10, 2014 E) 14-613 Ordinance #2014-40 “Amending Code Section Relating to Stormwater Drainage” AN ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING EXISTING CHAPTER 5, ARTICLE III, SECTION 5-137 ENTITLED “STORMWATER DRAINAGE” OF THE CITY CODE BY, PROHIBITING CERTAIN ACTS TO PROMOTE, PROTECT AND IMPROVE THE HEALTH, SAFETY AND WELFARE OF THE CITIZENS OF THE CITY; PROVIDING FOR CIVIL ENFORCEMENT; PROVIDING FOR PENALTIES; PROVIDING FOR INCORPORATION INTO THE CITY CODE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Code Compliance Attachments: Staff Report Ord. 2014-40 Stormwater Drainage Amendment Legislative History 11/12/14 Council Meeting approve on First Reading F) 14-629 Ordinance #2014-41 “Citywide Recycling Program for Multifamily Residences” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA AMENDING CHAPTER 32 OF THE CITY CODE OF ORDINANCES, TITLED “SOLID WASTE,” BY CREATING ARTICLE IV, “CITYWIDE RECYCLING PROGRAM FOR MULTIFAMILY RESIDENCES;” ESTABLISHING RECYCLING DEFINITIONS, REQUIREMENTS AND ENFORCEMENT, PROVIDING FOR PUBLIC EDUCATION AND WARNING PERIOD, AND INSTITUTING PENALTIES AND APPELATE PROCEDURES; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Code Compliance and City Attorney Attachments: Ord. 2014-41 Creating Multi-Family Recycling Program Legislative History 11/12/14 Council Meeting approve on First Reading 24) Adjournment Notice to the Public City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final December 10, 2014 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Doral, FL Page 13